Cardboard, Co-Mingled Paper & Solid Waste removal EO & Lyons

Solicitation / RFP / RFQ

This solicitation is for Cardboard, Co-Mingled Paper, and Solid Waste Removal services for the East Orange and Lyons Campuses of the VA New Jersey Healthcare System. The contract will be a single-award, Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ) type.

• Provision of cardboard, co-mingled paper, and solid waste removal services in compliance with federal, state, and local regulations.

• Specific container sizes and types (e.g., 30 CY self-contained compactor, 35 CY self-contained compactor, 8 CY RL compactor) to be placed at designated locations.

• Regular collection schedules for various waste streams, including rubbish removal, solid waste disposal, and recycling.

• On-call collection and disposal services for specific waste types as needed.

• Compliance with New Jersey Department of Environmental Protection (NJDEP) licensing requirements, including A-901 Solid Waste Transporter License and Certificate of Public Convenience and Necessity (CPCN).

• Adherence to security protocols for contractor employees on VA sites.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: Base year (July 1, 2026 - June 30, 2027) with four (4) one-year option periods.

• Estimated Value: Approximately $47 Million.

• Offers must be submitted electronically via email to Clifford.Harrison@va.gov by June 19, 2026, 12:00 PM EST.

• Technical Capability, Past Performance, and Price are evaluation factors.

• A maximum 10-page capability statement is required, demonstrating understanding of the SOW, risk mitigation, contractor experience (3-5 similar scope instances within 5 years), key personnel, A901 licensing proof, and a proposed waste retrieval schedule.

• Past performance references (3) are required.

• Offerors must be registered in SAM and certified as a Small Business.

• Questions must be submitted in writing by June 12, 2026, 12:00 PM EST.

• This solicitation is a 100% Small Business set-aside.

• NAICS Code: 562111 – Solid Waste Collection.

• Small Business Size Standard: $47 Million.

• The contract includes options for extending services up to an additional 6 months (FAR 52.217-8) and a total contract duration not exceeding five (5) years (FAR 52.217-9).

• Various FAR and VAAR clauses are incorporated by reference, including those related to insurance, ordering limitations, and security prohibitions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the procedures and guidelines for the New Jersey VA Medical Center to monitor contractor performance for "Cardboard, Co-Mingled Paper & Solid Waste removal EO & Lyons." The primary goal is to ensure the contractor meets the performance standards and service levels defined in the associated Performance Work Statement (PWS) and the contractor's Quality Control Plan (QCP).

This document details the government's approach to performance management, focusing on outcomes rather than contractor processes, unless legally required or for compelling business reasons (e.g., safety). It defines the roles and responsibilities of the Integrated Project Team (IPT), including the Contracting Officer (CO) and Contracting Officer's Representative (COR).

• Performance standards and quality levels are detailed in the PWS and Attachment 1 (Performance Requirements Summary).
• Payment is contingent on meeting these standards; failure to meet them will result in deductions from monthly payments.
• Key performance indicators include compliance with local/state waste disposal laws, submission of service reports, equipment maintenance, adherence to service schedules, and customer satisfaction.
• Acceptable Quality Levels (AQLs) are defined, with specific requirements for regulatory compliance, service reporting, and equipment maintenance (100%).
• Customer complaints are a key metric for measuring service effectiveness.

Not explicitly stated in this document, but implied to be at the New Jersey VA Medical Center.

• The contractor is responsible for its own Quality Control (QC) program to measure work output quality.
• The government will monitor performance through various surveillance techniques, including random monitoring, 100% inspection, and periodic inspections by the COR.
• Customer feedback and complaints will be actively monitored.
• The COR, Arlene Zayas, is the primary point of contact for surveillance and reporting.
• Deductions will be applied for failure to meet AQLs, as detailed in Attachment 1.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in a specific geographic area.

• Wage Determination Number: 2015-4211
• Revision Number: 32
• Date of Last Revision: 12/03/2025
• Geographic Area: New Jersey Counties of Essex, Morris, Sussex, Union
• Occupational Listings: Includes a comprehensive list of occupation codes, titles, and corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (minimum wage adjustments).
• Benefits: Details Health & Welfare benefits ($5.55/hour or $5.09/hour under EO 13706), vacation (2-5 weeks based on service years), and a minimum of twelve paid holidays.
• Special Provisions: Includes notes on computer employee exemptions, night pay, Sunday pay, and hazardous pay differentials.

This wage determination is crucial for any bidder responding to an opportunity that requires services within the specified geographic area of New Jersey. Bidders must ensure that their proposed labor costs and wage rates comply with these minimums to be considered compliant. It directly impacts the cost of labor for the contract and must be factored into proposal pricing. Failure to adhere to these wage rates can lead to non-compliance and rejection of bids.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4209, Revision No. 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in New Jersey, specifically in the Counties of Hunterdon and Somerset.

• Lists numerous occupational codes and titles, ranging from administrative support and clerical to technical and protective services.
• Specifies the minimum hourly wage rate for each listed occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing," with specific Health & Welfare rates provided ($5.55/hour or $222.00/week, and a separate rate for EO 13706).
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining contractor obligations.
• Details provisions for vacation and holidays.
• Outlines the conformance process for unlisted classifications.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. It directly impacts proposal pricing by defining the required wage rates and fringe benefits for all service employees working on the contract. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant.