Carestream Health X-Ray Dectectors Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 21, has issued a Notice of Intent (NOI) to award a Sole Source contract to Carestream Health Inc. for X-Ray Detector Maintenance and Service Support at the VA San Francisco Care System (VASFHCS) and its Oakland CBOC. This notice is for informational purposes only and is not a solicitation for competitive proposals. Responses are due by March 3, 2026, at 10:00 AM Pacific Time.
Purpose & Authority
The Government intends to execute this sole source award under the authority of Federal Acquisition Regulation (FAR) Part 13 – Simplified Acquisition Procedures (SAP), specifically FAR 13.106-1(b)(1)(i), which permits soliciting from a single source. The purpose of this NOI is to determine if there is clear, compelling, and convincing evidence that competition would be advantageous to the Government.
Scope of Work
The required services include preventive maintenance (PM) and emergency service (ES) for specific Carestream X-Ray Detector models. Key aspects of the SOW include:
- Preventive Maintenance: Performed according to manufacturer recommendations, including cleaning, calibration, lubrication, parts replacement, and software diagnostics. Loaner units must be provided prior to service.
- Emergency Repair: Contractor Field Service Engineers (FSEs) must respond via phone within 4 hours of notification during normal hours, with on-site work commencing within 2 business days or as agreed upon. All replacement parts must be Original Equipment Manufacturer (OEM).
- Performance Standards: Equipment must maintain 94% operational uptime. Response times are critical for emergency repairs.
- Coverage: Services are required Monday through Friday, 8:00 AM to 5:00 PM, excluding federal holidays, with 24-hour expert phone support included.
Contract Details
- NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance (SBA Size Standard: $34 million)
- Product/Service Code (PSC): J065 – Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental, and Veterinary Equipment and Supplies
- Place of Performance: San Francisco VA Health Care System, CA, and Oakland Community Based Outpatient Clinic, CA.
Special Requirements
FSEs must be fully qualified with documented training and a minimum of two years of experience. Services must comply with NFPA-99, UL, VA, and CDRH standards. Detailed service reports are required. Contractor personnel must comply with VA information security and privacy requirements, though no access to the VA network or sensitive information is involved. Required insurance includes Worker Compensation, General Liability ($500,000 per occurrence), and Property Damage Liability ($500,000).
Response Information
This is not a formal solicitation. No solicitation document is available, and telephone requests will not be honored. No award will be made based on unsolicited quotations or offers. Any response must provide clear, compelling, and convincing evidence that competition would be advantageous to the Government. The Government retains sole discretion in determining whether to conduct a competitive procurement.
Point of Contact
All inquiries and responses must be submitted in writing via e-mail to Mark Simmons at Mark.simmons3@va.gov, referencing "36C26126Q0431 Maintenance and Service Support Carestream X-Ray Detectors" in the subject line.
Key Dates
- Published Date: February 25, 2026
- Response Due Date: March 3, 2026, 10:00 AM Pacific Time