Caribbean Course Lodging Services

Solicitation / RFP / RFQ

This solicitation (RFQ HQ003426QE044) is for Caribbean Security and Defense Course Lodging Support Services. The government is procuring lodging services to support courses.

• Lodging services for Caribbean Security and Defense Courses.

• The specific service is identified by Product Service Code V231, item 0001, "(CSD) Lodging".

• Pricing Arrangement: Firm Fixed Price.

• Estimated Value: USD 40,000,000.00 (Size Standard for NAICS 721110).

• Period of Performance: March 7, 2026, through March 21, 2026.

• Submission Method: Electronically via the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil/.

• Offer Due Date: February 17, 2026, at 09:00 AM.

• Evaluation Criteria: Award will be made to the responsible Quoter whose offer conforming to the solicitation will be best value or most advantageous to the Government. Evaluation will be based on Technical Capability and Price.

• Quotes must meet all contractual requirements to be considered technically acceptable.

• Offerors must be registered in www.SAM.gov.

• Quotes must hold prices for 120 calendar days from the offer receipt date.

• This acquisition is set aside for Small Business concerns.

• Specific set-aside categories include: Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels.

• This is an electronic version of the RFQ; no hard copy will be issued.

• The document incorporates various FAR and DFARS clauses by reference and in full text, including those related to payment instructions (WAWF), small business representations, and telecommunications prohibitions.

• Attachment 1 is the Statement of Work (SOW), dated December 22, 2025.

Statement of Work (SOW)

To provide lodging and shuttle services for approximately 50 funded guests attending the William J. Perry Center for Hemispheric Defense Studies (WJPC) Caribbean Security and Defense Course.

• Provide lodging for 675 funded room nights and 70 unfunded (self-pay) room nights.

• Provide shuttle services to and from Ronald Reagan National Airport for participants on arrival and departure dates.

• Dates of Event: March 7-21, 2026.

• Hotel location: No further than five (5) miles from Fort Lesley J. McNair.

• Hotel location: Within 0.50 miles of a Metro station or offer shuttle service to a Metro station and surrounding areas.

• Room Type & Amenities: Comparable size rooms with workspace, desk, drawers, free high-speed internet, refrigerator, iron, and secure safe.

• Meal Arrangements: Hot breakfast buffet included in room rate. Dietary requirements of participants to be communicated to the hotel manager.

• Dining Facilities: In-hotel full-service restaurant and full-service restaurants within 0.5 miles.

• Accessibility: Facilities must be compliant with the Americans with Disabilities Act (ADA).

• Additional Services: Shuttle services to/from the airport. If the hotel does not provide permanent shuttle services, a third-party service may be used if included in the room rate.

• Additional Facilities: Public area for group meetings (up to 10 participants) and on-site laundry facilities.

• Financial Liability: Government has no liability for "Self-pay" rooms. Hotel must confirm availability and hold these rooms at a group rate until one week prior to scheduled arrival of self-pay guests.

• Restrictions: Contract does not cover additional costs for shuttle services, local/international calls, pay-per-view, mini-bar, room service, or alcoholic beverages. Government requests outgoing phones and pay-per-view TV be turned off, and mini-bars emptied.

• Occupancy Terms: If a participant fails to occupy a room by 6:00 P.M. on the scheduled date, the Government will be charged for that night only; remaining days of the reservation will be canceled without additional charges.

• Additional Terms: Specific terms for early check-in and late check-out to be included in the technical quote.

• Contract Type: Firm-Fixed Price.

• Contracting Officer: Washington Headquarters Services (WHS) Acquisition Directorate.

• COR: Maria Fernanda Martinez.

• Invoices to be submitted electronically via Wide Area Workflow (WAWF).