Carson NF Copy Machine Maintenance and Service

Amendment / Modification

• Extends the due date for submitting quotes to May 5, 2026, at 1700 MT.

• Provides answers to questions previously submitted regarding the solicitation.

• The due date for quote submission has been changed.

• A section for Questions & Answers has been added or updated.

• The deadline for proposal submissions has been extended to May 5, 2026, 1700 MT.

• Bidders should review the provided Q&A for clarification on requirements.

Solicitation / RFP / RFQ

This document is a solicitation for Copy Machine Maintenance and Service for the Carson National Forest. The government intends to award a firm-fixed-price contract based on the lowest price technically acceptable offer. The service includes bi-annual inspection and servicing of eight copy machines located across various ranger districts and offices within the Carson National Forest.

• Bi-annual servicing of eight copy machines.

• Service includes deep cleaning, component inspection, calibration, alignment, firmware updates, diagnostics, and part replacement.

• The specific locations and makes/models of the copy machines are detailed in the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (May 04, 2026 - May 03, 2027) with two (2) option years.

• Option Years: Option Year 1 (May 04, 2027 - May 03, 2028) and Option Year 2 (May 04, 2028 - May 03, 2029). The government reserves the right not to exercise option years.

• Mobilization is included as a line item.

• Optional item for Part Replacement is included for Option Year 2.

• Offer Due Date: April 29, 2026, 1700 MT.

• Questions Deadline: April 22, 2022, 1200 MT. Questions should be mailed to the Contracting Officer.

• Quotes should be emailed to Ellena Silva at ellena.silva@usda.gov.

• Basis for Award: Lowest price technically acceptable. Price must be fair market value. Offerors must confirm understanding and ability to meet PWS requirements and provide services for the specified equipment.

• Evaluation Criteria: Detailed in Attachment 1, pages 5-6.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Size Standard: $34 Million.

• The acquisition is set aside for Small Business (100%).

• Offerors must be registered in SAM.gov to be considered for award.

• Invoices will be submitted through the Department of Treasury's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document provides the official wage determinations for various occupations in the state of New Mexico, specifically for the counties of Cibola, Colfax, McKinley, Mora, Rio Arriba, San Miguel, and Taos. It outlines the minimum hourly wage rates and required fringe benefits for different job classifications under the Service Contract Act.

• Occupational Codes and Titles: Lists specific job titles and their corresponding codes.
• Wage Rates: Specifies the minimum hourly wage for each occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Area: Defines the geographic area covered by the wage determination.
• Revision Information: Includes the Wage Determination Number, Revision Number, and Date of Last Revision.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals. Contractors must ensure that their proposed wages and fringe benefits meet or exceed these determined rates for all service employees working on the contract within the specified geographic area. Failure to comply can lead to violations of the Service Contract Act.

Solicitation / RFP / RFQ

This document is a solicitation for bi-annual inspection and servicing of eight copy machines located at various Ranger Districts within Northern New Mexico. The services are requested by the Carson National Forest.

• Bi-annual inspection and servicing of copy machines.

• Services to be performed at multiple locations: Taos (Supervisor's Office), Tres Piedras, El Rito, Questa, Canjilon, Penasco, and Jicarilla.

• A detailed Performance Work Statement (PWS) is referenced as Attachment 2 for complete requirements.

• No drawings, specifications, or schematics are available from the agency.

• Anticipated Award Type: Firm-fixed price requirements contract.

• Period of Performance: One (1) one-year base period and two (2) one-year option periods, for a total potential duration of three (3) years.

• The government intends to make one award.

• Offerors must submit pricing for all items to be considered responsive.

• Questions are due by April 22, 2026, at 12:00 PM MT.

• Quotes are due by April 29, 2026, at 17:00 MT.

• Quotes must be emailed to ellena.silva@usda.gov.

• Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• Evaluation Criteria: Lowest price technically acceptable. The lowest priced offer will be evaluated for Technical Acceptability. If not acceptable, the next lowest priced offer will be evaluated, and so on. Past performance will also be considered.

• Price evaluation will be for the base period and all option periods, including potential extensions under FAR 52.217-8.

• Technical Acceptability will be rated as "acceptable" or "unacceptable."

• Various FAR clauses related to small business concerns, HUBZone, and other set-asides are listed, but specific set-aside information is not explicitly stated in this section.

• Numerous Federal Acquisition Regulation (FAR) and Agency Acquisition Regulation (AGAR) clauses and provisions are incorporated by reference.

• Bidders are cautioned that some provisions may require completion and submission with their offer.

• The document includes information on the USDA Ombudsman Program for filing agency protests.