CATERING SERVICES IN ROME, ITALY

SOL #: 191T7026Q0009Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY ROME

WASHINGTON, DC, 20520, United States

Place of Performance

ROME, IT-RM, Italy

NAICS

Caterers (72232)

PSC

Lease Or Rental Of Equipment: Food Preparation And Serving Equipment (W073)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/3153d84cd2ae470e85d70a0bb95e28d9/view

Timeline

Posted

Jan 12, 2026

Last Updated

Feb 27, 2026

Submission Deadline

Mar 2, 2026, 11:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Rome, Italy, is soliciting quotations for Catering Services for a large outdoor Independence Day celebration event on July 2nd, 2026, at Villa Taverna, the U.S. Ambassador's Residence. The event is estimated for approximately 3,200 participants. The resultant contract will be a firm fixed-price purchase order. Quotations are due March 3rd, 2026, by 12:00 noon local time.

Scope of Work

The contractor shall furnish all material, equipment, managerial, administrative, and direct labor personnel to perform comprehensive catering services. This includes food preparation (with specific menu items like hot dogs, pulled pork, fried chicken, burgers, salads, pasta, desserts), serving food and beverages, maintaining buffet and bar areas, and providing staff for table setup and cleaning. The Embassy will provide cutlery, dishes, glassware, napkins, and beverages. The caterer is responsible for setting up 40 round tables, 10 bars, 13 buffet areas, and decorating tables. A separate finger food and beverage service for approximately 60 guests is required for a Donors Reception within the Ambassador's residence. Deliveries are required by July 1st, 2026, 16:00, with installation completed by July 2nd, 2026, 10:00.

Contract Details

The contract will be a firm fixed-price purchase order. Payment will be made in local currency (Euro), and VAT will not be reimbursed by the Government. The Government may award the contract based on the initial offer without discussion.

Set-Aside

This opportunity is not a small business set-aside.

Eligibility & Evaluation

Offerors must be registered in the SAM (System for Award Management) database prior to submitting an offer. Bidders must provide evidence of being a qualified catering company with an established business, necessary personnel (including security checks, ID copies, criminal records), equipment, financial resources, civil liability insurance, and required local licenses/permits (e.g., Italian Company Registration Report). Award will be made to the lowest priced offer that is technically acceptable, based on price and compliance with RFQ terms, technical information, and contractor responsibility.

Key Dates & Actions

Published Date: January 30, 2026
Site Visit: Highly recommended, scheduled for February 17, 2026. Interested parties must email romegsoprocurement@state.gov by February 12, 2026, to attend.
Quotations Due: March 3, 2026, by 12:00 noon local time.
Submission: Electronic submission to RomeGSO-Offers@state.gov with the subject line "191T7026Q0009 – Catering Services + Company Name". Offers must not exceed 25MB; use separate emails if necessary.