Catholic Administrative Pastoral Life Coordinator - Fort Benning, GA

Amendment / Modification

This amendment to Solicitation W911SF26QA001 adds answers to Requests for Information (RFIs).

• The following documents have been added or modified:

  • Performance Work Statement (SC-26-018 PWS Catholic Parish Coord BASE FINAL)
  • Wage Determination (SCA WD #2015-4527 Rev 31, Chatta hoochee Cty, GA 20251203)
  • Addendum to FAR 52.212-1 Instructions to Offerors (W911SF26QA001_Addendum_to_52_212_2_1_revised)
  • Questions and Answers (Questions_and_Answers_W911SF26QA001)

• The "Questions_and_Answers_W911SF26QA001" document has been added, with its page count changed from none to 1.

• The effective date of the amendment is January 15, 2026.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Catholic Administrative Pastoral Life Coordinator" RFQ (Number: W911SF-26-Q-A001) issued by the Department of the Army, W6QM MICC-Fort Benning.

• Incumbent Information: The previous contract for this service was W911SF23C0015, with an annual cost of $36,381. The contract expired on July 23, 2025, and Option Year 2 was not exercised.
• Total Hours: The total number of hours per year is confirmed to be 770, as indicated on page 22 of the PWS.
• Work Days/Times: Preferred work days/times for the coordinator have not yet been finalized.

This Q&A document clarifies details about the incumbent contract and the total hours required. Potential bidders should note that preferred work days/times are still to be determined.

Solicitation / RFP / RFQ

This document is a solicitation for "Catholic Administrative Pastoral Life Coordinator Services." The government is procuring these services to support pastoral life activities.

• The core service is "Catholic Administrative Pastoral Life Coordinator Services."

• The pricing arrangement is "Firm Fixed Price."

• The North American Industry Classification System (NAICS) code is 813110.

• The Product Service Code (PSC) is R799.

• The contract includes a base period and four option periods.

• Base Period:

  • Quantity: 12 Months
  • Period of Performance: February 2, 2026, to February 1, 2027

• Option Year 1:

  • Quantity: 12 Months
  • Period of Performance: February 2, 2027, to February 1, 2028

• Option Year 2:

  • Quantity: 12 Months
  • Period of Performance: February 2, 2028, to February 1, 2029

• Option Year 3:

  • Quantity: 12 Months
  • Period of Performance: February 2, 2029, to February 1, 2030

• Option Year 4:

  • Quantity: 12 Months
  • Period of Performance: February 2, 2030, to February 1, 2031

• The solicitation includes numerous FAR and DFARS clauses that govern the submission and evaluation of offers, including representations and certifications.

• Key clauses include those related to:

  • System for Award Management (SAM)
  • Offeror Representations and Certifications (52.212-3)
  • Instructions to Offerors (52.212-1)
  • Evaluation of Offers (52.212-2)

• Specific evaluation factors will be determined by the Contracting Officer.

• The solicitation indicates it is "UNRESTRICTED" but also includes checkboxes for various set-asides (Small Business, EDWOSB, SDVOSB, HUBZone, WOSB). The specific set-aside status is not explicitly stated in the provided pages.

• The document includes a comprehensive list of FAR and DFARS clauses incorporated by reference and in full text.

• It also details requirements for electronic invoicing through Wide Area WorkFlow (WAWF).

• Attachments include a Performance Work Statement (PWS) and a Wage Determination.

Amendment / Modification

This amendment modifies the solicitation W911SF26QA001.

• The attachments table has been updated. The following documents were removed:
  • SC-26-018 PWS Catholic Parish Coord BASE FINAL (Performance Work Statement)
  • SCA WD #2015-4527 Rev 31, Chattahoochee Cty, GA 20251203 (Wage Determination)
• The following documents were added:
  • SC-26-018 PWS Catholic Parish Coord_ BASE_FINAL (Performance Work Statement)
  • SCA WD #2015-4527 Rev 31, Chattahoochee Cty, GA 20251203 (Wage Determination)
  • W911SF26QA001_Addendum_to_52_212_2_1_revised (Addendum to FAR 52.212-1 Instructions to Offerors)
• The document page counts for W911SF26QA001_Addendum_to_52_212_2_1_revised have been updated to 4 pages.

This amendment does not explicitly state if proposal deadlines or evaluation factors were modified. Offerors should review the updated attachments and the addendum for any potential impact on their submissions.

Amendment / Modification

This document is an addendum to FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation Factors for Award).

Key changes and clarifications include:

• Quote Submission: Quotes must be submitted via email to the Fort Benning MICC Proposal Mailbox at usarmy.benning.acc-micc.mbx.micc-proposals@army.mil. No hard copies, facsimiles, or CDs will be accepted, and hand delivery is not allowed. Failure to use the specified email address will result in a non-responsive quote.
• Questions: All questions regarding the solicitation must be sent via email to the identified POCs (Thaunica Johnson and Michael Taylor), with the solicitation number in the subject line. Responses will be posted as an amendment on SAM.gov. It is not to be assumed that the quote receipt date will be extended.
• Quote Format: Quotes must be in a searchable Adobe PDF format, organized into two separate files: Technical Quote and Price Quote. Pages should be 8.5 x 11 inches with 1-inch margins and text no smaller than 12-point font.
• Quote Content: Quotes must be clear, concise, and demonstrate the offeror's capability to perform the work without simply restating requirements.
• SAM Registration & Representations: Vendors must have an active SAM registration at the time of quote submission and must submit a completed FAR Provision 52.212-3 (Offeror Representations and Certification-Commercial Items), with specific instructions for those who have or have not completed annual representations electronically.
• Technical Quote Requirements: Must include a Technical Approach (understanding of PWS Part 4 tasks and methodology), Management Approach & Quality Control (including a draft QCP), Key Personnel (with resume and Letter of Commitment for the Catholic Administrative Pastoral Life Coordinator), and Past Performance (up to three relevant contracts within the last three years).
• Price Quote Requirements: Must include a pricing schedule based on PWS tasks, a fully burdened hourly rate for each contract year, and be inclusive of all costs and profit. Prices should be submitted to two decimal points.
• Evaluation Basis: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Quotes will be evaluated first for technical acceptability (rated "Acceptable" for all non-price factors) and then for price. Quotes rated "Unacceptable" in any non-price factor will be rejected.
• Evaluation Factors: Non-price factors for technical acceptability include Technical Approach, Management Approach & Quality Control, Key Personnel, and Past Performance. A "Neutral" rating for Past Performance is considered "Acceptable."
• Price Evaluation: Prices of technically acceptable quotes will be evaluated for reasonableness. The Total Evaluated Price will consider the 12-month base period and four 12-month option periods (total 60 months), plus a six-month option to extend services under FAR Clause 52.217-8. Offerors do not need to provide a separate price for the six-month option.

This addendum modifies instructions related to quote submission, questions, format, content, representations, technical and price quote structure, and evaluation factors.

Offerors must adhere to the updated submission methods (email only) and ensure all required components for both technical and price quotes are included as detailed. The evaluation criteria and basis for award remain LPTA, with specific factors outlined.

Amendment / Modification

This document is an addendum to FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation Factors for Award).

Key instructions and clarifications include:

• Submission of Quotes: Must be submitted via the PIEE Solicitation module. No hard copies, facsimiles, or CDs will be accepted. Hand delivery is not allowed.

• Questions: All questions must be submitted via email to the specified POCs with the solicitation number in the subject line. Responses will be posted via amendment. The due date for quotes will not necessarily be extended.

• Quote Format: Quotes must be submitted in two separate searchable Adobe PDF files: a Technical Quote and a Price Quote. Pages should be 8.5 x 11 inches with 1-inch margins and 12-point font.

• Quote Content: Quotes must be clear, concise, and demonstrate capability without merely restating requirements.

• SAM Registration: Vendors must have active SAM registration at the time of quote submission and must submit FAR Provision 52.212-3 (Offeror Representations and Certification-Commercial Items), with specific instructions for electronic filers.

• L.1 General Instructions: Details submission methods, question process, quote format, content requirements, and SAM registration.

• L.2 Technical Quote: Outlines requirements for the Technical Approach, Management Approach & Quality Control, Key Personnel, and Past Performance sections.

• L.3 Price Quote: Specifies requirements for the pricing schedule, hourly rates, and price submission format.

• M.1 Basis for Award: Clarifies the Lowest Price Technically Acceptable (LPTA) basis for award and the evaluation process.

• M.2 Evaluation Factors: Details the non-price factors for technical acceptability (Technical Approach, Management Approach & Quality Control, Key Personnel, Past Performance) and the evaluation of Price.

• The addendum provides specific instructions on how to format and submit quotes, including the requirement for separate technical and price quotes in PDF format.

• It clarifies the evaluation criteria for technical acceptability and the LPTA award method.

• Offerors must ensure they meet all specified requirements for SAM registration and submission procedures to be considered responsive.

Performance Work Statement (PWS)

To provide Catholic Administrative Pastoral Life Coordinator services at Fort Benning, supporting the Catholic Chaplain and Priest in conducting religious services in accordance with Roman Catholic Church guidelines, Archdiocese for the Military Services policies, and Army regulations.

• Assist the Catholic Chaplain and Priest in conducting religious services.

• Develop and provide a monthly Catholic Community calendar with religious events and closures.

• Create and provide a weekly bulletin and announcements.

• Assist with Community Event Coordination and Publicity.

• Maintain the Catholic Community Registration and collect/support Sacramental Records.

• Prepare liturgical books and Eucharistic elements for Mass services.

• Coordinate and publicize Catholic Community events.

• Prepare and submit sacramental records in the AMS portal.

• Provide data for AMS Quarterly Clergy reports.

• Record and report attendance at Catholic Community events.

• Quality Control Plan (QCP) required, submitted within 10 workdays of award.

• Government Quality Assurance Surveillance Plan (QASP) will be used for evaluation.

• Specific performance standards and acceptable quality levels are detailed in Technical Exhibit A.

• Deliverables must be submitted by specified deadlines (See Technical Exhibit B).

• Place of Performance: Fort Benning.

• Workdays and hours will vary based on approved calendars and tasks; may include evenings and weekends.

• Non-personal services contract.

• Contractor personnel must obtain Catechist certification from the Archdiocese for the Military Services within 90 days of award.

• Background checks (Tier 1 with State Criminal History Repository) are mandatory for personnel working with children under 18.

• Required training includes: Anti-Terrorism (AT) Level I, OPSEC Level I, iWATCH, Information Assurance (IA) Cyber Awareness, Information Assurance (IA) Training (if applicable), PII, and Child Protection Training.

• Contractor personnel must possess computer proficiency (Windows, Microsoft Office) and strong communication skills.

• Adherence to installation access, security policies, and key control procedures is required.

• Contractor personnel must identify themselves as such and wear identification badges.

• Government has unlimited rights to all materials produced under the contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items to procure Catholic Administrative Pastoral Life Coordinator services for the Religious Support Office (RSO) at Fort Benning, Georgia. The contract will be a firm-fixed-price (FFP) non-personal services contract. This RFQ is issued as a 100% Small Business set-aside.

• Provide all personnel, supervision, and materials necessary to perform the duties detailed in the attached Performance Work Statement (PWS).

• The response must include priced CLINs and a grand total, submitted in a two-decimal format.

• The contract includes a Base Period and four Option Periods, each for 12 months.

• NAICS Code: 813110

• Quotes are due no later than 23 January 2026, at 2:00 PM Eastern Standard Time (EST).

• Instructions to offer and evaluation criteria are in the addendum to FAR 52.212-1 and FAR 52.212-1.

• All questions must be submitted in writing to the contracting POCs no later than 14 January 2026 at 2:00 PM EST.

• 100% Small Business set-aside.

• Attached documents include: Performance Work Statement, Wage Determination, and Addendum to FAR 52.212-1: Instructions to Offerors.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 2015-4527, Revision 31) outlining the minimum wage rates and fringe benefits for various occupations. It is applicable to service contracts covered by the Service Contract Act (SCA) and Executive Orders (EO) 13706 and 13658.

This wage determination is crucial for bidders responding to federal solicitations that require services subject to the SCA. It establishes the minimum hourly wage rates and fringe benefits (health & welfare, vacation, holidays) that must be paid to employees performing work under the contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant. Key sections include:

• Occupational Wage Rates: Lists specific minimum wages for a wide range of job classifications.
• Benefits: Details required health & welfare, vacation, and holiday pay.
• Executive Order Applicability: Notes the requirements for paid sick leave (EO 13706) and minimum wage (EO 13658).
• Conformance Process: Outlines the procedure for establishing wage rates for occupations not listed in the determination.

Failure to adhere to these wage and benefit requirements can lead to bid disqualification or contract non-compliance.