Catholic Administrative Religious Education Coordination

Form / Attachment / Pricing Sheet

This document, "Attachment 1 – Estimated Hourly Workload Per Year," provides a breakdown of tasks and their associated estimated hours for a potential contract. It is intended to help bidders understand the expected workload and resource allocation required for the opportunity.

The attachment details specific tasks, referencing PWS sections (e.g., PWS 4.1, PWS 4.2). For each task, it lists:

• Frequency: How often the task is expected to be performed annually.
• Estimated Hours: The estimated hours required per instance of the task.
• Total Estimated Hours: The cumulative estimated hours for the task per year.

This information is crucial for bidders to accurately estimate their labor costs, resource needs, and overall capacity to perform the work described in the solicitation. It directly impacts proposal pricing and resource planning.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Catholic Administrative Religious Education Coordination (CAREC) services at USAG-Italy Vicenza Military Community, supporting the Garrison Religious Support Office (RSO) and the Garrison Chaplain's mission. The goal is to ensure the Catholic parish community's administrative, logistical, and publicity requirements are met.

• Administrative & Communication Management: Attend RSO staff meetings, create and distribute a monthly Catholic Community calendar, create and distribute a weekly bulletin, and maintain the Catholic Community registration list.

• Liturgical and Sacramental Support: Prepare liturgical and Eucharistic elements for Mass services, prepare and manage Sacramental records (birth/baptismal certificates), and provide documentation for quarterly Clergy reports.

• Program and Event Coordination: Coordinate logistical support for Catholic Community events (e.g., Mass, special events, Holy Days), create and manage publicity for special services and events, track and report attendance for all events, and track and report on consumed materials and supplies.

• Religious Education (RE) Program Support: Coordinate logistical and administrative support for RE programs, provide logistical support for weekly RE classes, and track and report on RE program attendance and supply consumption.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP. Issues must be reported within 24 hours verbally, followed by written reports within two workdays.

• Deliverables: Specific deliverables include a QCP, quality issue reports, background check forms, key personnel list, training certificates, monthly calendars, weekly bulletins, community registers, facility reservation requests, publicity flyers, attendance reports, consumed supplies reports, sacramental records, and quarterly reports.

• Acceptable Quality Levels (AQLs): Vary by task, including 100% attendance, timely submission of documents, content accuracy, and minimal valid complaints.

• Place of Performance: USAG-Italy Vicenza Military Community.

• Period of Performance: Not explicitly stated in this document, but includes a phase-in/phase-out period.

• Non-Personal Service Contract: Contractor personnel are not subject to government supervision and control as employees.

• Background Checks: A Tier 1 with State Criminal History Repository (SCHR) background check is required for the Catholic Administrative Religious Education Coordinator. This is initiated and paid for by the government.

• Training: Required training includes AT Level I, OPSEC Level I, iWATCH, Information Assurance (IA) Cyber Awareness, PII training, and Child Protection training.

• Security: Compliance with applicable installation, facility, and area commander security policies and procedures is required. Physical security measures must be followed.

• Key Personnel: Catholic Administrative Religious Education Coordinator is considered key personnel. Must obtain Catechist certification within 90 days of award, possess strong communication skills, and be computer proficient.

• Identification: Contractor employees must wear identification badges and identify themselves as contractors.

• Government Property: Contractor is responsible for safeguarding government equipment, information, and property. Liability for loss, damage, or destruction of government property applies.

• Data Rights: Government has unlimited rights to all documents and materials produced under this contract.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for Catholic Administrative Religious Education Coordination (CAREC) services. The solicitation outlines the requirements for providing these services.

• The primary service is Catholic Administrative Religious Education Coordination (CAREC).

• Services are to be provided in accordance with a Performance Work Statement (PWS).

• Pricing arrangement is Firm Fixed Price.

• The solicitation number is W912PF26QA016.

• The issue date is January 15, 2026.

• The offer due date is January 23, 2026, at 11:00 AM.

• The North American Industry Classification System (NAICS) code is 813110.

• The contract is set aside for small business.

• The contract type is not explicitly stated but implies a Firm Fixed Price arrangement for services.

• The period of performance for the base CLIN (0001) is 12 months, from February 1, 2026, to January 31, 2027.

• Option Line Item 1001: 12 months, Feb 1, 2027 - Jan 31, 2028.

• Option Line Item 2001: 12 months, Feb 1, 2028 - Jan 31, 2029.

• Option Line Item 3001: 12 months, Feb 1, 2029 - Jan 31, 2030.

• Option Line Item 4001: 12 months, Feb 1, 2030 - Mar 31, 2031.

• Quotes must be submitted electronically via email by the solicitation closing date and time.

• Quotes must be in English and in EUROS.

• The evaluation will be based on the Lowest Priced Technically Acceptable (LPTA) method.

• Factors for evaluation include: Technical Experience & Certifications (Factor I) and Price (Factor II).

• Technical Acceptability will be rated on an "Acceptable/Unacceptable" basis.

• Quotes will first be evaluated for Eligibility (SOFA compliance) and Responsibility (Anti-Mafia documentation).

• Quotes must be valid for 90 calendar days from the date of submission.

• This acquisition is set aside for small business.

• Due to the location of performance (Italy), the requirement is restricted to Local Nationals (Italian) and Foreign Nationals only. Quotes from U.S. citizens, U.S. residents, or U.S.-based entities will not be considered.

• Quoters must demonstrate eligibility to work in Italy without U.S. Government sponsorship.

• Mandatory Anti-Mafia Self-Certification is required.

• The PWS and other relevant documents are attached.

• Offerors must be registered in the System for Award Management (SAM) and have a Unique Entity Identifier (UEI) and NCAGE/CAGE number.

• The requirement is for a part-time position, and pricing should reflect the estimated hourly workload.

Form / Attachment / Pricing Sheet

This document outlines the Anti-Mafia Law Requirements and includes a self-certification form that prospective contractors must submit. It details the legal framework and implications related to anti-mafia procedures for contracts performed on Italian state-owned land.

• Anti-Mafia Law Requirements: Explains the applicability of Italian anti-mafia legislation to the solicitation and potential consequences of non-compliance or mafia infiltration attempts.
• Documentation Requirements: Mandates the submission of a "self-declaration" with the price offer.
• Anti-Mafia Self Certification Form: A form requiring the contractor to declare that they are not subject to any prohibitions, forfeitures, or suspensions under applicable anti-mafia laws. It requires personal details of the signatory, company information, and a declaration regarding data protection.

This document is critical for bidders as it specifies a mandatory requirement for award. Failure to submit the correctly completed self-certification form, or if any anti-mafia issues are identified, can lead to disqualification or contract termination. Bidders must carefully review and complete this form accurately.