Catholic Coordinator of Religious Education (CRE)

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation M67400-26-Q-0008 for a Catholic Coordinator of Religious Education.

• Follow-on Requirement: This is a follow-on requirement previously performed under Contract No. M62613-23-P-0010, with a base year award amount of $30,469.50. No personnel are currently performing these services.
• Staffing: Offerors are responsible for proposing the necessary staffing to meet the Performance Work Statement (PWS) requirements. The solicitation does not specify an estimated number of labor hours or an anticipated salary range/pricing benchmark.
• Work Schedule: Working days and hours are not fixed and will fluctuate based on Catholic Religious Education program activities. Refer to the PWS for scheduling details.
• Subcontractor Past Performance: Offerors may submit relevant past performance information from subcontractors performing similar services.
• Travel: Services are performed aboard MCAS Iwakuni. Overseas travel is not required, and travel costs are not reimbursable.
• Service Contract Act: Generally does not apply to contracts performed outside the United States. Offerors should refer to the solicitation for applicable clauses.

This Q&A document clarifies aspects of the solicitation, particularly regarding the contract's history, staffing expectations, and operational details. Offerors should use this information to inform their proposals and ensure compliance with the PWS and solicitation requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive Catholic Religious Education (CRE) services for Roman Catholic personnel and their families aboard Marine Corps Air Station Iwakuni (MCASI).

• Coordinate and administer Catholic Religious Education training in accordance with AMS guidelines.

• Organize and oversee weekly religious education (CCD) sessions.

• Coordinate and support the Order of Christian Initiation of Adults (OCIA) program.

• Support Adult Faith Formation programs.

• Coordinate and promote sacramental preparations and events (Catechism, Baptism, First Communion, Reconciliation, Confirmation, Marriage Preparation).

• Plan and coordinate two pilgrimages per year.

• Support Chapel staff in facilitating visits from the Archdiocese of the Military Services.

• Execute one family retreat per year.

• Conduct Stations of the Cross during the Easter Season.

• Recruit, train, and supervise adult volunteers (catechists).

• Maintain a volunteer roster.

• Forecast resources and budget requirements.

• Plan and coordinate events, including facility reservations and audiovisual needs.

• Coordinate religious education registration and maintain student rosters, ensuring PII protection.

• Order necessary supplies and maintain religious education materials.

• Submit monthly and annual reports.

• Draft and submit advertising and promotional materials for religious education activities.

• Attend specified meetings.

• Maintain communication with the AMS office of Faith Formation.

• Maintain records of special events, registrations, attendance, and sacramental information.

• Ensure facilities used for events are cleaned, reset, and secured.

• All studies/sessions to be completed as indicated by community need or on a weekly basis within a 30-day period.

• All required events to be performed during the calendar year.

• Two pilgrimages to be performed annually (March and November preferred).

• One family retreat to be performed annually.

• Stations of the Cross to be performed as outlined.

• Volunteer coordination and supervision to be performed as outlined.

• 100% of work products to be conducted and submitted within specified time periods.

• Accuracy for all tasks is 100%.

• Base Period: May 1, 2026, to April 30, 2027

• Option Period 1: May 1, 2027, to April 30, 2028

• Option Period 2: May 1, 2028, to April 30, 2029

• Primary facilities will be located aboard MCASI. Services may be provided in other approved facilities within MCASI as directed.

• Contractor personnel must meet general requirements including satisfactory background checks, one year of relevant experience in religious education and program coordination, and a High School diploma/GED or equivalent.

• Skills required include proficiency in written and oral communication, ability to read/write/speak English, planning/organization, and supervision/leadership.

• Contractor must comply with all applicable laws, regulations, and directives, including those related to safety, hazardous materials, and installation access.

• Contractor personnel must be readily identifiable as contractor employees.

• Travel costs are not reimbursable.

• Government will provide necessary supplies and materials.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Catholic Religious Education services. The government is procuring these services to support personnel at MCAS Iwakuni.

• Furnish all labor, materials, and administrative support for Catholic religious education services.

• Services include, but are not limited to: weekly Confraternity of Christian Doctrine (CCD) classes, Order of Christian Initiation for Adults (OCIA) classes, sacramental preparation (Baptism, First Communion, Confirmation, Marriage), adult faith formation, coordination of pilgrimages and retreats, volunteer management and training, maintenance of program records, and timely submission of all required reports.

• Contractor personnel performing in Japan must comply with specific USFJ instructions and SOFA requirements.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance:

  • Base Year: 01 May 2026 to 30 Apr 2027
  • Option Year 1: 01 May 2027 to 30 Apr 2028
  • Option Year 2: 01 May 2028 to 30 Apr 2029

• NAICS Code: 811310 (Commercial and Trade Services)

• Proposal Submission Deadline: 10 April 2026, 3:00 PM Japan Standard Time (JST).

• Questions Deadline: 3 April 2026, 3:00 PM JST.

• Offers must be submitted electronically.

• Evaluation Factors: Technical Acceptability, Past Performance, and Price.

• Prices must be in whole numbers; no decimals or cents are permitted.

• Prices offered shall be held firm for 60 calendar days.

• This acquisition is listed as UNRESTRICTED.

• The solicitation includes detailed clauses regarding contractor personnel in Japan (SOFA), payment instructions via Wide Area WorkFlow (WAWF), and antiterrorism/force protection.

• Attachments include a Performance Work Statement (PWS) and a Q&A/Past Performance document.

Form / Attachment / Pricing Sheet

This document contains two forms related to past performance and questions for the solicitation M67400-26-Q-0008.

• Present / Past Performance Information List: This section requires bidders to provide details on up to five previous contracts, including:
  • Contracting Agency
  • Contract Number
  • Brief Description of Contract Effort (Service)
  • Period of Performance
  • Contract Value (including options)
  • Point of Contact (Name, Title/Rank, Phone, Fax, E-mail)
• Question Form: This section is for bidders to submit any questions they have regarding the solicitation. It requires:
  • Specification of the page, section, and paragraph number for each question.
  • Firm's Name, Address, Point of Contact, E-mail Address, Phone Number, and Cell Phone.

Bidders must complete the "Present / Past Performance Information List" to provide evidence of their relevant experience. The "Question Form" should be used to submit any inquiries about the solicitation by the specified deadline. All information must be filled out completely.