CD Duplicator Maintenance

Notice of Intent to Award Sole Source

This document is a Notice of Intent (NOI) to award a sole source, firm-fixed-price service maintenance contract for commercial-of-the-shelf (COTS) CD Duplicators to Microtech Systems, a small business. The government is pursuing a waiver from competitive procurement under FAR 6.302-1.

• Contract Type: Firm-fixed-price service maintenance.

• Period of Performance: 12-month base period with four (4) 12-month option periods.

• This action is being pursued on a sole source basis.

• Responses must demonstrate clear and convincing evidence that competition would be advantageous to the Government, would not be cost or time prohibitive, or would not hinder CD Duplicator Maintenance.

• The determination not to compete is at the Government's discretion.

• Information received will be considered for determining whether to conduct a competitive procurement.

• This is NOT a request for quotes or proposals.

• Interested parties must submit responses demonstrating the advantage of competition.

• The Government is not responsible for any costs incurred by responding.

• Contracting Officer: Ronald Witt (ronald.e.witt4.civ@mail.mil)

• Contract Specialist: Matthew Wessel (matthew.c.wessel2.civ@mail.mil)

• Email Subject Line: Notice of Intent Question Submission - HC102826R0016

• Questions and comments should be directed via email only. Phone calls will not be accepted or responded to.

Form / Attachment / Pricing Sheet

This document provides the Independent Government Cost Estimate (IGCE) narrative and structure for the "CD Duplicator" opportunity. It outlines the required information for developing cost estimates, including data sources, methodology, and assumptions.

• IGCE Narrative Requirements: Details the specific questions that must be answered to support the IGCE, focusing on the sources used for labor categories, hourly rates, labor hours, materials, and travel/other direct costs. It also prompts for the calculation of hours per FTE and any assumptions made.
• CLIN Structure Summary: Lists the CLINs, descriptions, contract types, and periods of performance (Base through Option Period 4). The CLINs identified are for maintenance extension agreements for specific CD duplicator models (SN 3279 and SN 3939).
• Period of Performance Details: Specifies the performance periods for the Base Period (Feb 23, 2026 - Feb 22, 2027) and Option Periods 1 through 4, extending to Feb 22, 2031.

This document is crucial for bidders as it provides insight into the government's estimated costs and the structure of the anticipated contract. Understanding the basis for the IGCE (sources, assumptions) can help bidders formulate competitive proposals. The CLIN structure and period of performance detail the scope and duration of the services required, which are essential for pricing and resource planning.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for commercial items, specifically "1-year Maintenance extension agreement" for Xpress XL and Xpress XP printers. The government is procuring maintenance services for these printers.

• 1-year Maintenance Agreement (FFP) for Xpress XL printers with specific serial numbers (SN 3279) and Combo Drives, including (2) Prism Plus Printers.

• 1-year Maintenance Agreement (FFP) for Xpress XP printers with specific serial numbers (SN 3939) and Combo Drives, including Prism Printers.

• FOB: Destination for all items.

• PSC CD: DA10.

• The contract type is Firm-Fixed-Price (FFP).

• The period of performance for the maintenance agreements appears to span from March 2027 to March 2031, with various CLINs covering different year-long periods.

• The offer due date is March 3, 2026, at 12:00 AM.

• The solicitation method is RFQ (Request for Quotation).

• The solicitation number is HC102826R0016.

• FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference.

• This acquisition is set aside for Small Business.

• The NAICS code is 334111 with a size standard of 1,250 employees.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering topics such as System for Award Management, Contract Terms and Conditions, Representations, Unique Item Identification, and WAWF Payment Instructions.