Ceiling Mounted Exam Lights
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 4 (NCO 4), is conducting market research through a Sources Sought Notice to identify qualified sources capable of providing and installing Ceiling Mounted Exam Lights for the Philadelphia VA Medical Center (VAPHI). This is for planning purposes only and is not a solicitation. Responses are due February 10, 2026, at 1:00 PM EST.
Purpose & Overview
This notice aims to gather information and identify potential contractors for the replacement of existing ceiling-mounted exam lights in the Emergency Department (ED) at VAPHI. The VA seeks to understand industry capabilities for this project, which includes de-installation, structural verification, purchase, and installation of new lights.
Project Scope & Requirements
- Objective: Replace 18 existing Chromophare D300 ceiling-mounted exam lights in the VAPHI Emergency Department.
- Services: Includes de-installation of old lights, verification of structural support, purchase and installation of new lights, and collaboration with VAPHI Facilities for electrical requirements.
- Technical Specifications for New Lights:
- Ceiling-mounted, weighing no more than 9kg (including power supply).
- Adjustable intensity with at least 5 levels.
- Maximum of 10 LED bulbs.
- Minimum light intensity of 80 klux at 1m.
- Minimum 36-inch vertical adjustment.
- Power supply: 100-240 V (AC).
- Two arms for motion support (spring arm and horizontal arm).
- Minimum horizontal arm length of 30 inches.
- Compatible with existing mounting plates (schematics to be provided).
- Installation: Contractor is responsible for construction, installation, testing, and go-live. A project manager must be provided, electrical requirements validated, and safety/health regulations (VHA Directive 7715) adhered to.
- Warranty: Minimum one-year warranty for all parts and associated fees.
- Delivery: To VA Philadelphia Medical Center, 3900 Woodland Ave, Philadelphia, PA 19104. Deliveries must be coordinated with the COR.
Contractor Obligations & Compliance
- Labor: Must include all necessary labor, with availability for weekday and weekend hours to minimize patient care impact.
- Site Verification: Basic on-site verification of current/future lighting system for structural requirements is needed.
- Packaging Waste Management: Contractor must remove and dispose of packaging materials appropriately.
- Personnel Requirements: Includes TB testing, Rubella immunization, Influenza and COVID-19 vaccination compliance (or face mask usage), privacy training, visible identification, and adherence to VAPHI regulations (parking, smoking, cellular phone, weapons). No access to VA network or sensitive information; contractor-owned equipment not permitted on VA network.
Submission Information
- Response Deadline: February 10, 2026, 1:00 PM EST.
- Submission Method: Via email to mcdaniel.brayboy@va.gov.
- Required Information: Company name, address, Point of Contact (POC), DUNS, CAGE Code, business size status (per NAICS 339113), manufacturer/distributor status, country of manufacture, etc.
- Questions: All questions should be directed to McDaniel Brayboy III via email.
Notes
This is not a solicitation; responses are for market research and planning purposes only. No contract award will be made based on responses to this notice. If a solicitation is issued, it will be posted on the Contract Opportunities website.