CensiTrac Sterile Processing Services Instrument Tracking Systems (ITS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has issued an Award Notice for an Indefinite-Delivery / Indefinite-Quantity (IDIQ) contract to Censis Technologies, Inc. for CensiTrac Sterile Processing Services Instrument Tracking Systems (ITS). This sole-source award ensures the continued provision, installation, and sustainment of the brand-name CensiTrac software across VA medical facilities nationwide. The contract, identified as 36C10B26D0007, was published on March 25, 2026.
Scope of Work
This contract covers the purchase, installation, and sustainment of the CensiTrac SPS ITS. The system is critical for standardizing products, workflows, and integrations within the VHA Office of Sterile Processing. It interfaces with the current Federal Electronic Health Records (FEHR) system to improve tracking, cleaning, sterilization processing, and distribution of Reusable Medical Equipment (RME). Key functionalities include managing the lifecycle of surgical instruments, reprocessing, assembly, sterilization and competency records, and supporting sterile processing workflows. The system must also be Real-Time Locating System (RTLS) integration ready.
Contract Details
- Type: Indefinite-Delivery / Indefinite-Quantity (IDIQ) with Firm-Fixed-Price (FFP) Task Orders.
- Awardee: Censis Technologies, Inc.
- Duration: Base period of 1 year, two 12-month option periods, and one optional task.
- Set-Aside: Not applicable (Sole Source Justification).
- Award Date: March 25, 2026.
Justification for Sole Source
The award is justified under 41 U.S.C. 3304(a)(1) as "Only One Responsible Source." CensiTrac is already deployed in all 186 VHA facilities and is fully integrated with the FEHR system. Switching to an alternative solution would lead to non-standardization, significant integration issues, increased training burdens, and difficulties in aggregating reporting data. Censis Technologies, Inc. is the sole provider with proprietary access to the CensiTrac software and certified personnel required for its support and maintenance. Market research conducted from June 2024 to February 2025, including an RFI posted on March 6, 2025, confirmed no other sources could meet the VA's technical requirements without substantial disruption.
Additional Notes
The government will continue market research to identify potential future competition opportunities for similar requirements.