Center Hill Lake OandM Requirement Contract 2026 through 2031

Solicitation / RFP / RFQ

This document outlines the "Instructions, Conditions & Notices to Offerors" for a firm-fixed-price Indefinite Delivery Requirements Contract for Operations and Maintenance Services at Center Hill Lake Project. The project is located approximately 60 miles east of Nashville, Tennessee, within Dekalb, Putnam, White, and Warren counties. The services required include grass mowing, landscaping maintenance, cleaning services for public use areas and facilities, janitorial services, facility repair and maintenance, primitive site cleaning, herbicide application, boundary line marking and painting, beach and playground maintenance, beach water testing and septic pumping, and pavement striping and sealing.

• Grass Mowing and Maintenance of Landscaped Areas

• Cleaning Services (public use areas, facilities, primitive sites)

• Janitorial Services

• Facility repair and maintenance

• Herbicide Application

• Marking and Painting Boundary Lines

• Beach Water Testing and Septic Pumping

• Beach and Playground Maintenance

• Pavement Striping and Sealing

• Janitorial Services for Center Hill Power Plant

• Contract Type: Firm-fixed-price Indefinite Delivery Requirements Contract

• Period of Performance: Base year with four (4) option years.

• Proposals are to be submitted electronically through the Procurement Integrated Enterprise Environment (PIEE).

• The deadline for submitting questions is November 14, 2025, at 2:00 PM Central Time.

• Proposals are intended for evaluation without discussions, unless deemed necessary.

• Award will be made to the responsible Offeror whose proposal conforms to the solicitation, is fair and reasonable, and offers the best value.

• Evaluation Factors (in descending order of importance): Factor I - Past Performance Confidence Assessment, Factor II - Technical Approach / Operations Plan, Factor III - Price. Non-cost/price factors are approximately equal to Price.

• This procurement is a total small business set aside.

• NAICS Code: 561210 with a size standard of $47,000,000.

• A pre-proposal site visit is scheduled; registration is required.

• Offerors must be registered in the System for Award Management (SAM).

• Bid guarantee is required (at least 20% of bid price, not to exceed $3,000,000).

• Performance and Payment Bonds are required from the successful Offeror.

• All drawings, technical specifications, and additional documents are available for download on the SAM.gov website.

Forms / Attachments / Pricing Sheets

This document is a pricing schedule for Operations and Maintenance (O&M) services at Center Hill Lake, covering a base contract year and four option years (February 1, 2026 - January 31, 2031). It details the various services required and provides a structure for bidders to input their pricing.

• Services Covered: Includes grass mowing, maintenance of landscaped areas, cleaning of recreational facilities and primitive sites, janitorial services, facility repair and maintenance, herbicide application, boundary line marking, beach water testing, septic tank pumping, beach and playground maintenance, and pavement striping/sealing.
• Labor Categories: For facility repair and maintenance, specific labor rates are to be based on Service Wage Rates.
• Equipment: Various equipment, including specialized machinery like dozers, trenchers, and lifts, is listed for use in maintenance tasks.
• Pricing Structure: The document outlines maximum quantities for each item and unit of measure, with columns for Unit Price and Amount, allowing for a detailed cost breakdown.

This pricing schedule is critical for bidders to understand the scope of services and to develop their cost proposals. Bidders must input their unit prices for each line item, which will be used to calculate the total cost for each contract year. The document specifies that bids for certain repair and maintenance items (Item #'s 0020-0042) should be based on Service Wage Rates.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" (Wage Determination No. 2015-4661, Revision No. 30, dated 07/08/2025). It lists the minimum wage and fringe benefit rates required for various occupations when performing contract work subject to the Service Contract Act.

This document is crucial for bidders to understand the labor costs associated with a contract. It specifies the minimum hourly wage rates and fringe benefits (Health & Welfare) that must be paid to employees performing services under the contract. Bidders must use this information to accurately estimate labor costs in their proposals. The document also outlines the applicability of Executive Orders 14026 and 13658, which set minimum wage rates, and provides details on vacation and holiday pay, as well as specific conditions for hazardous pay differentials and uniform allowances. It also details the process for requesting additional classifications and wage rates if an occupation is not listed.

Form / Attachment / Pricing Sheet

This document is a 'Foreign National (FN) Pre-Bid Meeting or Site Visit Request Form' for non-U.S. Citizens, including permanent residents, who require approval to attend a pre-bid meeting or site visit at Nashville District (LRN) field locations. It collects necessary information for security and identification purposes.

• Contact Information: LRN Pre-Bid Meeting and/or Site Visit POC (Jamie Lynn Barnes).
• Visitor Information: Full Name, Date of Birth, Citizenship, Passport #, Project Site to be Visited (11/05/2025), and Date of Proposed Visit (11/05/2025).
• Approved Verification Documents: A list of acceptable documents for identity and employment authorization verification (e.g., Passport, Certificate of U.S. Citizenship, Naturalization Certificate, foreign passport with I-551 stamp, Alien Registration Receipt Card, etc.).
• Submission Requirements: Completed form and legible color copies of two verification documents must be submitted two (2) weeks prior to the meeting or site visit.
• Contact Information for Questions: Security Office contact details for Tracy Dorrough, Jay Klinger, and John Carter.

This form is relevant for foreign national bidders (including permanent residents) who plan to attend pre-bid meetings or site visits. It outlines the specific information and documentation required for their approval to attend, including submission deadlines and contact points for inquiries. The date of the proposed visit is specified as 11/05/2025.

Form / Attachment / Pricing Sheet

This document is a Site Visit Request Form for U.S. Citizens who wish to attend a meeting or site visit at a Nashville District (LRN) Corps of Engineers field location. It is used to request approval for such visits.

• Submission Deadline: Requests must be submitted at least two (2) full business days prior to the proposed visit.
• Required Information: Full legal name, Date of Birth, Last Four Digits of Social Security Number, Driver's License Number and State.
• Site Visit Details: LRN Field Location (Center Hill Facility, 158 Resource Lane, Lancaster, TN 38569) and Date/Time of Proposed Visit (November 5, 2025, at 10:00 am CST).
• Important Instructions: Submit directly to the Site Visit Point of Contact (POC). Do not submit to the Security Office unless directed.
• Visitor Restrictions: Only confirmed/approved visitors are allowed. No substitutions or additions. Visitors cannot carry packages, backpacks, or other containers. Photography and video recording of the interior of the Power Plant are prohibited. High-heel, open-toe shoes, clogs, Crocs, or bare feet are not allowed.
• Contact Information: Provided for questions regarding the form completion and the site visit.

This form is crucial for any potential bidder who wishes to attend a site visit for the opportunity. It outlines the process for requesting access, the information required, and the rules and restrictions for attending the visit. Failure to follow these instructions may result in denial of access.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for firm fixed-price operation and maintenance services at the Center Hill Project (Center Hill Lake) for a base year and four option years.

• The contractor shall provide all necessary management, supervision, inspection, personnel, materials, supplies, tools, equipment, transportation, and fuel.

• Services include mowing, cleaning, janitorial, and other maintenance activities at Center Hill Lake recreation areas.

• The contractor must adhere to all terms, conditions, and provisions specified in the PWS and any incorporated references (e.g., FAR).

• Quantities are approximate and not guaranteed; they are for proposal preparation assistance only.

• The government reserves the right to perform any or all services with its own personnel or volunteers.

• The contractor's responsibilities include planning, programming, administration, and management to ensure services comply with the contract and applicable laws/regulations.

• Contractor administrative services include supply, procurement, quality control, work scheduling, financial control, and record maintenance.

• Work is considered critical to the Corps mission and will be performed in a public recreation area.

• The contractor's work schedule must be flexible to accommodate changing needs, such as minor repairs, lake fluctuations, or temporary closures.

• Base year plus four option years.

• Work areas are located in DeKalb, Putnam, White, and Warren Counties of Tennessee, specifically at Center Hill Lake recreation areas.

• All work will be ordered via individual Task Orders (DD Form 1155).

• Hourly basis work for Task Orders will be negotiated.

• Normal working hours are Monday-Friday, 7 am to 5 pm, with potential for weekend work in recreation areas (7 am to 5 pm).

• Work interfering with other functions must be scheduled around normal hours as specified by the COR.

• Routine services may be performed on holidays.

• Inclement weather exceptions may be approved by the COR.

• Emergency and/or after-hours work may be required.

• Contractor must submit a Quality Control Plan, list of Quality Control Inspectors, Contractor Representatives, Accident Prevention Plan, Emergency Contacts, Operators, Certificate of Insurance, and meet Security Requirements.

• Contractor must obtain all necessary permits and licenses at their own expense.

• Contractor employees must wear standardized uniforms.

• Contractor vehicles must be identified with the company name.

• Strict adherence to safety and security requirements, including OSHA and EM 385-1-1, is mandatory.

• Activity Hazard Analyses (AHAs) are required for each Task Order.

• Public safety must be ensured; unauthorized persons are not allowed in work areas.

• Personal Protective Apparel and Equipment must be used as required.

• Employees must be certified in First Aid & CPR as applicable.

• A Hazard Communication Program must be implemented.

• General security requirements, including AT Level I Training and physical security/access control, must be met.

• Pre-screening of candidates using E-Verify is required.

• Accident and damage reporting procedures must be followed.

• Contractor employees must maintain a proper and courteous demeanor.

• Contractor is responsible for safeguarding Government property.

• Environmental protection compliance is required.

• Contractor must comply with applicable publications and standards.

Solicitation / RFP / RFQ

This solicitation is for Operations and Maintenance (O&M) Services for Center Hill Lake. The contractor will be responsible for providing all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, tool-related hardware, equipment, transportation, vehicles, and fuel to perform these services.

• Comprehensive Operations and Maintenance (O&M) services at Center Hill Lake.

• Services include mowing, cleaning, janitorial, and other maintenance activities.

• Must be performed in strict accordance with all Terms, Conditions, General, Specific, and Technical Provisions, Drawings, Attachments, Exhibits, and Tables.

• Compliance with all applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions.

• Solicitation Number: W912P526RA005

• Issue Date: 03 NOV 2025

• Offer Due Date: 03 DEC 2025, 01:00 PM

• Period of Performance: Base Year (01 Feb 2026 - 31 Jan 2027) with four (4) Option Years.

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: $47,000,000.00

• Contract Type: Firm Fixed Price

• Evaluation Factors: Past Performance, Technical Evaluation, and Price. Past Performance and Technical Approach/Operations Plan are approximately equal to Price. Technical and Past Performance combined are equal to Non-Cost/Price Factors.

• Submission Instructions: Offerors must submit proposals by the Offer Due Date.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to labor standards, subcontracting limitations, and contract terms.

• Specific insurance requirements are detailed, including Comprehensive General Liability, Automobile Liability, and Worker's Compensation.

• The Statement of Equivalent Rates for Federal Hires is provided for informational purposes and is not a Wage Determination.