This solicitation seeks proposals for Certified Trauma Registrar (CSTR) services to support the Department of Surgery at the Carl R. Darnall Army Medical Center (CRDAMC) in Fort Hood, Texas. The services are non-personal and will be provided in accordance with a Performance Work Statement (PWS).
Provide one (1) Full-Time Equivalent (FTE) Certified Trauma Registrar.
Duties include Abstraction, Coding, Data Entry, and Quality Improvement Audits for the trauma registry.
Capture complete history, diagnosis, treatment, and health status for eligible trauma patients.
Ensure accurate documentation of procedures, diagnoses, and other pertinent data.
Abstract and code medical data from the Electronic Medical Record (EMR) in compliance with data standards.
Maintain understanding of anatomy, physiology, medical terminology, surgical procedures, and ICD-10 coding guidelines.
CSTRs must be able to read, write, and speak English effectively.
CSTRs must be computer literate.
CSTRs must possess sufficient initiative, interpersonal skills, and social sensitivity.
CSTRs must have required education, training, experience, and documented current competence.
Maintain an adequate number of continuing education credits.
CSTRs must be U.S. Citizens.
Required security investigative package completion (60-120 days estimated).
Specific health requirements include MMR, PPD, Varivax, Influenza, Hepatitis B vaccines, and Tdap vaccine.
Additional requirements include AT Level I training, HIPAA compliance, and OPSEC training.
Contract Type: Firm Fixed Price.
Period of Performance (POP):
- Base: February 1, 2026 to September 30, 2026 (Item 0001, 1440 hours; Item 0002, 50 hours - Overtime)
- Option Year 1: October 1, 2026 to September 30, 2027 (Option Line Item 1001, 1920 hours; Option Line Item 1002, 100 hours - Overtime)
Place of Performance: Carl R. Darnall Army Medical Center, Fort Hood, Texas.
NAICS Code: 561110 (Office Administrative Services).
Size Standard: $12,500,000.00.
Solicitation Issue Date: January 9, 2026.
Offer Due Date: January 22, 2026, 10:00 AM.
Evaluation Approach: Best Value Trade-Off.
Evaluation Factors (in order of importance): Past Performance, Compensation Plan, Price.
Past Performance: Requires two Past Performance Questionnaires (PPQ) submitted via email.
Compensation Plan: Must be sufficient to attract and retain qualified CSTRs.
Price: Will be evaluated for fairness and reasonableness.
Proposals must be submitted electronically in three files.
Offerors must be registered in the System for Award Management (SAM).
This acquisition is set aside for Small Business.
The PWS is dated February 1, 2026.
Resumes/Curriculum Vitae are required within 30 days from the date of award.
Full performance is required no later than 90 days from the date of award.
Government furnished property, equipment, and services will be provided.