CGC Calhoun Change of Command Equipment Rental, Set up and Removal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The United States Coast Guard (USCG), specifically the Deputy Commandant for Systems (DCS) on behalf of the USCGC CALHOUN, is soliciting proposals for a Firm-Fixed-Price service contract for Change of Command Ceremony Equipment Rental, Setup, and Removal. This requirement is a 100% Total Small Business Set-Aside under NAICS code 532289. The ceremony will take place at Pier Papa, Federal Law Enforcement Training Center (FLETC) in North Charleston, SC, with services required from June 22-25, 2026. Offers are due by June 11, 2026, at 11:00 AM UTC.
Scope of Work
The contractor will provide all on-site labor, materials, and services for the USCGC CALHOUN Change of Command Ceremony, scheduled for June 24, 2026 (10:00 AM - 11:00 AM) with an anticipated attendance of 200. Key requirements include:
- Equipment Provision: One 40' x 60' white tent, 200 bone-colored folding chairs, two podiums with microphone capability, four speakers, four 48"+ drum blower fans, and one 4' x 8' table for audio equipment.
- Setup: Tent, tables, and chairs must be set up on June 22, 2026 (7:00 AM - 8:00 PM). Other equipment must be set up by 8:00 AM on June 24, 2026. Contractor must provide water bags/weights for the tent and transport equipment to the pier.
- Breakdown & Cleanup: Breakdown begins no earlier than 2:00 PM on June 24, 2026, and must be completed by 4:00 PM on June 25, 2026. The site must be left clean with all trash and debris removed.
- Safety & Personnel: Adherence to OSHA regulations, review of written safety programs, and notification for hazardous activities are required. Contractor personnel accessing the pier must provide identifying information for vetting at least five days prior to work.
Contract Details & Timeline
- Contract Type: Firm-Fixed-Price Service Contract (Combined Synopsis/Solicitation).
- Set-Aside: 100% Total Small Business Set-Aside.
- NAICS Code: 532289 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing), Size Standard: $12.5 Million.
- Product Service Code: W083 (Lease Or Rental Of Equipment: Textiles, Leather, Furs, Apparel And Shoe Findings, Tents And Flags).
- Period of Performance: June 22, 2026, through June 25, 2026.
- Place of Performance: Pier Papa, Federal Law Enforcement Training Center, 1050 Register Street, North Charleston, SC 29405.
- Response Due Date: June 11, 2026, 11:00 AM UTC.
- Published Date: June 5, 2026.
Evaluation Factors
Award will be made to the responsible offeror whose technically acceptable quotation represents the lowest price.
- Technical Acceptability: Services must meet all Statement of Work specifications. Offerors should submit descriptive information (product descriptions, specifications) to demonstrate compliance.
- Past Performance: Evaluated on an acceptable or unacceptable basis; an acceptable or neutral rating is required.
- Subcontractors: Offerors must identify any proposed subcontractors for major or critical aspects, providing their name, address, UEI, relevant experience, and past performance. The Government will evaluate these.
- Pricing: Offers must be firm-fixed-price, all-inclusive, covering all costs. Conditional pricing or escalation language will render offers nonresponsive.
- Discussions: The Government intends to award without discussions; therefore, offerors should submit their best offer with initial submission.
Key Provisions & Wage Determination
Offerors must review and comply with all attached FAR provisions and clauses, including FAR 52.212-1 (Instructions to Offerors, requiring subcontractor disclosure for critical elements or over 20% contract value), FAR 52.212-3 (Representations and Certifications), and FAR 52.204-29 (Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures). The Service Contract Act (SCA) Wage Determination for Berkeley, Charleston, and Dorchester Counties, SC, applies, requiring compliance with minimum wage rates and fringe benefits, as well as Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
Submission Instructions
Offers must be submitted electronically via email to the points of contact identified in the notice. No specific quotation format is prescribed, but submissions must be clear, complete, and allow effective evaluation. All questions must be submitted via email; telephone inquiries will not be accepted.