CGC ELM DOCKSIDE RPAIRS

Amendment / Modification

This document is Amendment A00001 to the solicitation. It serves to answer questions submitted by vendors under a Request for Clarification (RFC). The attached list of questions and answers provides clarification on various aspects of the solicitation.

This amendment does not explicitly state which sections of the original solicitation are affected, but it provides answers to vendor questions, which may impact the interpretation of requirements, scope, or submission details.

Vendors should review the attached questions and answers to understand any potential impact on their proposals, including any necessary adjustments to their understanding of requirements, technical approaches, or pricing. The amendment itself does not appear to change the due date for offers.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the USCGC ELM opportunity, clarifying specific work items and requirements.

• Work Item 9: Disregard from the CIR list as no CIR is present.
• Work Item 10, Task 4: Placeholder <<CYLTASK>> is a "despec glitch." The correct details involve CLASS, REC, MODEL, GFE, DWG, TP, DWG1, TP1, CYL-TASK, CYL-5000, CYL-OTHER, and GFE1, referencing specific assemblies and drawings.
• Work Item 16, Task 7: Clarified that only Task 1 has a CIR; the rest are CFR.
• Work Item 30a: Locations for breakers (Shore Power No. 1 & 2, Generator No. 1 & 2, Bus Tie, etc.) are provided, replacing the <<Location>> placeholder.
• Work Item 30b, 31: CFRs in work item paragraphs for Work Items 30 (tasks 3.2, 3.4.2, 3.4.3) and 31 (task 3.3) are changed to CIR.
• Work Items 32 & 34: No CIR is present for these work items.

These clarifications address ambiguities in work item descriptions, CIR/CFR designations, and location specifications, which may affect how bidders interpret and price the scope of work. Bidders should review these answers to ensure their proposals accurately reflect the clarified requirements.

Amendment / Modification

• This amendment extends the closing date for Solicitation A00002.

• The closing date for the solicitation has been extended.

• The new closing date for proposal submissions is May 27, 2026, at 2:00 PM.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided for offerors to submit questions regarding the solicitation for USCGC ELM (WLB 204) FY26 Dockside Availability. Offerors are instructed to submit one question per form.

• Offeror's Name
• Date
• Question Number
• Cutter & Hull Number (USCGC ELM (WLB 204) FY26 Dockside Availability)
• RFQ Number
• Solicitation Section
• Paragraph Number
• Optional Item Number
• Paragraph Title
• Place of Performance

This form is essential for bidders who have questions about the solicitation. It outlines the required format and submission process for inquiries. Questions must be submitted in writing using this form, with one question per form, and include the offeror's firm name. Questions can be emailed to sandra.a.martinez@uscg.mil and Jayne.gluck@uscg.mil. The deadline for submitting clarification requests is May 12, 2026, at 2:00 PM EST. Answers to these questions will be provided via an Amendment.

Solicitation

This is a Request for Quotation (RFQ) for dockside repairs to the U.S. Coast Guard Cutter USCGC ELM (WLB 204) for its FY26 Dockside Availability. The requirement is a total small business set-aside under NAICS Code 336611 (Ship Repair).

• Provide all necessary materials, equipment, and personnel for dockside repairs.

• Repairs must be in exact accordance with the solicitation and attached specifications.

• The contract will be an Indefinite Delivery Requirement Contract (IDR) with task orders issued by the Coast Guard.

• Contract Type: Indefinite Delivery Requirement Contract (IDR).

• Period of Performance: Approximately September 22, 2026, to November 30, 2026.

• Place of Performance: Base Tongue Point, Astoria, OR 97103.

• Questions Due: May 15, 2026, 2:00 PM EST.

• Quotation Due Date: May 21, 2026, 2:00 PM Eastern Time.

• Submission Method: Via electronic mail to Sandra.a.martinez@uscg.mil.

• Quote Validity: 120 days.

• Anticipated Award Date: On or by May 25, 2026.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are more important than Price. A best value trade-off approach will be used.

• Total small business set-aside.

• NAICS Code: 336611 – Ship Repair.

• Small Business Size Standard: 1,300 employees.

• The solicitation incorporates FAR Class Deviation (Number 25-21) for FAR Part 12.

• Attachments include: Pricing Sheet, Work Specification, Past Performance Information Form, and Request for Clarification.

• Offerors are urged to conduct a site visit by May 15, 2026.

Form / Attachment / Pricing Sheet

This document is a "Specification for Dockside Repairs" for the USCGC ELM (WLB 204) for FY2026. It details numerous "Work Items" that outline specific repair, inspection, service, cleaning, renewal, and preservation tasks to be performed on the vessel.

• Table of Contents: Lists 40 "Work Items" with corresponding page numbers, covering a wide range of vessel maintenance and repair tasks.
• Revisions Record: Tracks changes to the specification.
• Consolidated List of References: Includes numerous Coast Guard drawings, technical publications, and other industry standards that form part of the specification.
• Consolidated List of Government-Furnished Property: Lists specific parts and equipment that the Government will provide.
• Consolidated List of Critical Inspection Items: Highlights work items requiring critical inspection reports within the first 25% of the contract period.
• Principal Characteristics: Provides key physical and machinery details of the 225' WLB (A-Class) vessel.
• General Requirements: Outlines overarching requirements for contractors, including scope, references, and general requirements for safety, environmental protection, and quality control.
• Specific Work Items: Each work item details the scope, references, requirements, and tasks for a particular repair or maintenance activity (e.g., Fire Prevention, Cargo Hatch Service, Engine Exhaust Cleaning, Tank Cleaning, Deck Preservation, Window Renewal, etc.).

This document is crucial for bidders as it defines the full scope of work for the dockside availability. It details all the specific tasks, requirements, and standards that must be met for the repairs and maintenance of the USCGC ELM. Bidders must review each "Work Item" to understand the technical requirements, materials, and processes involved in order to accurately estimate costs and timelines for their proposals.

Form / Attachment / Pricing Sheet

This document is a Past Performance Information Form. Bidders are required to complete this form to provide information about their past performance on relevant contracts. This information will likely be used by the government to evaluate the bidder's ability to successfully perform the work described in the solicitation.

• Name of Offeror: To be filled in by the bidder.
• Contract Number, Order Number, or Job Identifier Reference: Details of the past contract or project.
• Customer (Company) Reference Name & Address Location: Information about the customer for the past contract.
• Customer Reference Point of Contact: Name and title of the customer's point of contact.
• Customer Telephone Number and E-mail address: Contact details for verification.
• Total dollar value for this effort: The total value of the past contract, including growth work.
• Period of Performance: Start and end dates of the past contract.
• No. of Period of Performance Time Extensions: Any extensions granted.
• Detailed description of the work performed: A description demonstrating relevance to the current solicitation's scope.
• Subcontractor(s) Utilized: Details on any subcontractors used, the extent of their work, and their dollar value.

Bidders must accurately and thoroughly complete this form for each relevant past performance reference. The detailed description of work performed is crucial for demonstrating how past experience aligns with the requirements of the current opportunity. Failure to provide complete and relevant information may negatively impact the evaluation of past performance.