CGC Forward Ventilation Duct Cleaning

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 11511QR260000151, clarifying requirements for a service contract.

• Disassembly Extent: Disassembly is limited to access through existing panels and localized breakdowns, not the removal of major duct sections. This aligns with SFLC Std Spec 5100.
• Testing Standards: Pricing should include testing requirements as outlined in SFLC Std Spec 5100, which involves visual inspection of all surfaces and internal components, plus operational testing for leaks and airflow measurements. This is in addition to visual inspections via video probe and operational testing with a Coast Guard Inspector.
• Confined Space Entry: Confined space entry or rescue capabilities are not required for this project.

These clarifications refine the scope of work related to disassembly and testing, confirming that no confined space entry is needed. Bidders should ensure their proposals reflect these specific requirements and limitations.

Form / Attachment / Pricing Sheet

This document, titled "Smart Matrix | Acquisition.GOV," appears to be a reference table or matrix that lists various provisions or clauses (P or C) relevant to government contracting. It includes the effective date, the section where the provision is prescribed, and indicators for whether it's a Provision (P) or Clause (C), and if it applies to Federal Procurement (FP) or Services (SVC).

• Lists specific FAR (Federal Acquisition Regulation) clauses and provisions by their number (e.g., 52.202-1, 52.203-5, 52.204-23).
• Provides the effective date for each listed item.
• Indicates the prescription location within the FAR.
• Specifies whether the item is a Provision or a Clause.
• Includes columns for FP (Federal Procurement) and SVC (Services), though the content in these columns is not fully detailed in the provided snippet.

This matrix serves as a quick reference for bidders to identify specific regulatory requirements, clauses, and provisions that may apply to a particular contract opportunity. Understanding these clauses is crucial for ensuring compliance and accurately preparing proposals, as they dictate various aspects of the contract, from definitions and certifications to prohibitions and payment terms.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain operational readiness, ensure the vessel meets its designated service life, and improve habitability for the crew of the USCGC Forward (WMEC 270) by cleaning all ventilation ducting throughout the ship.

This SOW requires the contractor to furnish management, labor, materials, and equipment for depot-level maintenance of ventilation ducting. Major work areas include:

• Galley and Pantry Spaces
• Laundry Spaces
• Engineering and Motor Rooms
• General; All Other Spaces

The work involves cleaning and inspecting ventilation systems, disassembling and reassembling ducting with new gaskets and fasteners, and using video probe equipment for internal inspection. Specific attention is noted for the galley and scullery exhaust systems, which have accumulated oils and greases.

• Weekly Progress Reports: Summarizing work accomplished, status of open items, problems encountered, and planned work. Due by 10:00 AM EST each Tuesday.

• Condition Found Reports (CFRs): Submitted within 24 hours of discovery for unforeseen conditions, requiring Government approval before proceeding.

• Test and Inspection Reports: Submitted within 24 hours following completion of tests/inspections.

• Final Report: Comprehensive summary of all work performed, test results, CFR resolutions, and final project status.

• All deliverables to be submitted electronically in Microsoft Office or Adobe PDF format.

• Period of Performance: April 20, 2026 – May 18, 2026

• Place of Performance: USCGC Forward, 4000 Coast Guard Blvd, Portsmouth, VA 23703

• Protective Measures: Contractor must seal off and protect non-affected areas, and restore cleanliness post-work. Additional protection for food preparation surfaces is required.

• Government Furnished Property: None. Contractor must use Government-furnished information and documents solely for contract performance and return them upon completion.

• Security: Contractor personnel must possess valid REAL ID-compliant identification for base access.

• Hours of Operation: Generally 0600-1600 EST, Monday-Friday, but may require work outside normal hours.

• Statement of Capabilities: Contractor must submit a statement detailing relevant experience, technical expertise, personnel qualifications, quality control, and past performance.