CGC MAPLE DOCKSIDE REPAIRS

Form / Attachment / Pricing Sheet

This document is a Justification for Other Than Full and Open Competition, specifically for Simplified Acquisition Procedures (SAP) under FAR 13.106-1(b). It details the rationale for acquiring supplies or services from a single source.

• Authority Cited: FAR 13.106-1(b)(1), FAR 5.102(a)(6), FAR 11.105.
• Justification Type: Only one source reasonably available, due to urgency, exclusive licensing agreements, or industrial mobilization; or brand name items peculiar to one manufacturer where the product or feature is essential and market research indicates no other company's similar products meet the requirements.
• Supplies/Services: Services of an authorized/licensed Technical Representative for specific equipment (Work Item 37 - Fuel Oil Tank Level Sensors, Replace) to ensure compliance with manufacturer's procedures during disassembly, inspection, repair, modification, calibration, and reassembly. This includes tank level transmitter verification, calibration, and indicator installation/set-up.
• Suggested Source: Standard Calibrations Inc., Chesapeake, VA (UEI: J2DMF1YRKD96).
• Rationale: Standard Calibrations Inc. is the only known source with the required technical representative services to ensure NAVSEA compliance. The absence of an authorized representative could damage equipment. Manufacturing drawings and specifications for EMS Marcon Tank Level Indicators are proprietary to the OEM.
• Price Determination Methods: Market research, comparison of proposed prices with previous purchases, current price list, comparison with similar items, comparison to IGCE, and contracting officer's personal knowledge.

This document explains why a specific vendor (Standard Calibrations Inc.) is being considered for a sole-source acquisition. It outlines the technical requirements and the justification for not seeking competitive proposals, which is crucial for understanding the procurement strategy and potential limitations for other vendors.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation (RFQ) for dry-dock repairs to the U.S. Coast Guard Cutter MAPLE (WLB 207) for its FY2026 Dockside Availability. The requirement is being solicited as a total small business set aside.

• Provide all necessary materials, equipment, and personnel to perform dry-dock repairs.

• Repairs are to be performed in accordance with the attached specification (Attachment 2).

• Schedule of Supplies/Services is detailed in Attachment 1.

• Contract Type: Firm Fixed Price contract, solicited under FAR Part 12 (Acquisition of Commercial Items), subject to availability of funds.

• Contract Type: Indefinite Delivery Requirement Contract (IDR), with task orders issued by the Coast Guard.

• Period of Performance: Approximately March 17, 2026, to May 26, 2026.

• Place of Performance: USCGC MAPLE's homeport at 2301 E Fort Macon Road, Atlantic Beach, NC. 28512.

• Questions Due: January 23, 2026, by 4:00 PM EST. Submit to Iran.N.Walker@uscg.mil and Delarue.S.Shelton@uscg.mil using Attachment 4.

• Quotation Due: February 2, 2026, by 4:00 PM Eastern Time. Submit via email to Iran.N.Walker@uscg.mil and Delarue.S.Shelton@uscg.mil.

• Quote Validity: 90 days.

• Anticipated Award Date: On or by February 16, 2026.

• Total small business set aside.

• NAICS Code: 336611 – Ship Repair.

• Small business size standard: 1,300 employees.

• Solicitation Number: 70Z08526QIBCT0014.

• Incorporated provisions and clauses are effective through Federal Acquisition Circular FAC 2024-04 (May 1, 2024).

• Several FAR clauses are incorporated by reference, including those related to commercial items, small business, and security prohibitions.

Form / Attachment / Pricing Sheet

This document is a specification for "Dockside Repairs" for the USCGC MAPLE (WLB 207) for FY2026. It details numerous "Work Items" that outline specific repair and maintenance tasks to be performed.

The document contains a detailed Table of Contents listing 41 "Work Items," each addressing a specific component or system requiring inspection, cleaning, repair, or renewal. Examples include:

• Fire Prevention Requirements
• Tank cleaning and inspection (various types: MP Fuel, Hydraulic Oil, Lube Oil, Grey Water, Sewage)
• Equipment inspection and service (e.g., Cargo Hatch, Chain Stoppers, Winches, Davits, Buoy Crane)
• Renewals (e.g., Pilot House Windows, External Deck Drains, Vent Closures, Kickpipes, Insulation, Deck Covering)
• Repairs (e.g., Aft Capstan Control Stand Foundation, Buoy Deck Control Booth Plating)
• Preservation tasks

It also includes consolidated lists of references, government-furnished property, critical inspection items, and principal characteristics of the vessel.

This document is crucial for bidders as it defines the comprehensive scope of work required for the dockside availability. It details the specific tasks, locations, and requirements for each repair and maintenance item, allowing potential bidders to accurately estimate costs, resources, and timelines for their proposals. The detailed breakdown of work items helps bidders understand the complexity and extent of the required services.

Form / Attachment / Pricing Sheet

This document is a Past Performance Information Form, intended for offerors to provide details about their past performance on relevant contracts. It serves as a template for bidders to submit information that will likely be used to evaluate their experience and capability.

• Offeror Information: Name of the Offeror.
• Contract Details: Contract Number, identifier, Customer Name & Location, Customer Point of Contact (Name & Title), Telephone Number and e-mail address.
• Contract Value: Total dollar value for the effort, including growth work, definite and option items, broken down by fiscal or calendar year.
• Period of Performance: Start and end dates.
• Work Performed: A detailed description of the work performed, emphasizing its relevance to the solicitation's scope.
• Subcontractors: Information on subcontractors utilized, the extent of their work, and annual dollar value.

Bidders must complete and submit this form as part of their proposal. The information provided will be crucial for the government's evaluation of the offeror's past performance, which is a key factor in determining the successful awardee. Accurate and detailed completion is essential to demonstrate relevant experience and capability.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided for offerors to submit questions regarding the solicitation for USCGC MAPLE DOCKSIDE REPAIRS. Offerors are instructed to use this form to submit their questions in writing.

• Each form should contain one (1) question.
• Each form must indicate the offeror's firm name and the date submitted.
• Fields are provided for Solicitation Section No. and/or Page No., Paragraph No., Definite/Option Item No., and Title (Description) to specify the context of the question.
• A dedicated section is included for the "QUESTION" itself.

Offerors must use this form to submit any questions they have about the solicitation. Questions must be submitted no later than January 23, 2026, at 4:00 pm EST. Questions can be submitted via email ONLY to Iran.N.Walker@uscg.mil and Delarue.S.Shelton@uscg.mil. Offeror’s questions will be answered by an Amendment.

Form / Attachment / Pricing Sheet

This document is a U.S. Coast Guard Justification for Other Than Full and Open Competition, specifically for Simplified Acquisition Procedures (SAP) under FAR 13.106-1(b).

• Authority: Cites FAR 13.106-1(b)(1) and other relevant FAR sections.
• Justification Type: Selected as "ONLY ONE SOURCE REASONABLY AVAILABLE" and "BRAND NAME" items peculiar to one manufacturer.
• Description of Services: Requires a Qualified Technical Representative familiar with the Appleton EB600-60-40 equipment to provide on-site services for inspection and service, including advising on proprietary system information and ensuring compliance with manufacturer procedures during disassembly, inspection, and reassembly.
• Suggested Source: Appleton Marine, located in Appleton, WI, with a specified UEI.
• Rationale: States that the Original Equipment Manufacturer (OEM) is the only known source to ensure compliance due to proprietary techniques, design specifications, and quality assurance capabilities. It also notes that the absence of an OEM representative could cause significant damage to the equipment.
• Fair and Reasonable Price Determination Methods: Checkboxes indicate methods considered, including Market Research, Comparison of Proposed Price with Previous Purchases, Current Price List, Comparison with Similar Items, Comparison to IGCE, and Contracting Officer's Personal Knowledge.

This document explains why a specific vendor (Appleton Marine) is being considered for a sole-source procurement for services related to the Appleton EB600-60-40 equipment. Bidders interested in this type of specialized technical service or equipment may find this justification informative regarding the government's rationale for limiting competition.

Form / Attachment / Pricing Sheet

This document is a Justification for Other Than Full and Open Competition (SAP) for FAR 13.106-1(b), specifically for a sole-source procurement. It outlines the rationale for why only one source is considered reasonably available for the required services.

• Authority: Cites FAR 13.106-1(b)(1) and related FAR sections.
• Justification Type: Selected as "ONLY ONE SOURCE REASONABLY AVAILABLE" and "BRAND NAME".
• Brief Description of Supplies or Services: Requires services of a certified Welin-Lambie Tech Rep for on-site operational and weight testing, commissioning, inspection, testing, and overhaul of a davit (work item 21 Welin Lambie Dual Point Davit TWPIV 5.0B).
• Suggested Source: Welin Lambie Limited, Britannia House Old Bush Street Brierley Hill, United Kingdom DY5 1UB (UEI: LUJ4XW1M36D5).
• Rationale: States that Welin Lambie is the only known source for the required technical representative services to ensure compliance. The absence of an OEM technical representative could cause significant damage to equipment if reassembly is out of calibration, as manufacturing drawings and specifications are proprietary to OEM and not purchased by the Coast Guard.
• Fair and Reasonable Price Determination Methods: Checkboxes indicate methods to be used, including Market Research, Comparison of Proposed Price with Previous Purchases, Current Price List, Comparison with Similar Items, Comparison to IGCE, and Contracting Officer's Personal Knowledge.

This document indicates that the upcoming procurement for the davit services is being justified as a sole-source acquisition from Welin Lambie Limited. Bidders should note that this is not an open competition and the justification is based on the unique technical requirements and proprietary nature of the equipment.

Other / Unclassified

This document outlines the United States Coast Guard's (USCG) Ombudsman Program for Agency Protests (OPAP). It details the procedures for filing agency protests, including both informal and formal processes.

This document is relevant to potential bidders as it provides crucial information on how to formally protest a USCG procurement action. It explains the purpose of the OPAP, the steps involved in resolving concerns, and the contact information for submitting protests. Key details include:

• Informal Forum: Encourages direct communication with the Contracting Officer first, then the Ombudsman if concerns remain unresolved. This process does not suspend contract award.
• Formal Agency Protest: Outlines the process for filing a formal protest with either the Contracting Officer or the Ombudsman. This process can lead to a suspension of contract award or performance.
• Timeliness: Mentions that protests must be filed within the periods specified in FAR 33.103(e).
• Contact Information: Provides email, fax, and phone numbers for the OPAP, as well as a website for more information. It also lists an alternative point of contact at the Surface Forces Logistics Center (SFLC).