CGC PENOBSCOT BAY DS FY26

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for dockside repairs to the U.S. Coast Guard Cutter USCGC PENOBSCOT BAY (WTGB-107), homeported in Bayonne, NJ. The requirement is being solicited as a total small business set-aside.

• Provide all necessary materials, equipment, and personnel for dockside repairs.

• Repairs must be in accordance with the attached specification (Attachment 2).

• Contract Type: Indefinite Delivery Requirement Contract (IDR), solicited under FAR Part 12.

• Period of Performance: Approximately May 5, 2026 – June 9, 2026 (34 days).

• Place of Performance: Cutter's Homeport, 85 Port Terminal Blvd. Bayonne, NJ 07002.

• Questions Due: February 6, 2026, by 11:00 PM PST.

• Quotation Due: February 12, 2026, by 11:00 PM PST.

• Quotes must be submitted via email to Sandra.a.martinez@uscg.mil.

• Quotes must be valid for 120 days.

• Anticipated Award Date: On or by March 13, 2026.

• Total small business set-aside.

• NAICS Code: 336611 – Ship Repair.

• Small business size standard: 1,300 employees.

• Attachment 1: Pricing Sheet

• Attachment 2: Work Specification

• Attachment 3: Past Performance Information Form

• Attachment 4: Request for Clarification

Form / Attachment / Pricing Sheet

This document contains a "Tank and Void Assessment Form" (SFLC-ESD-25) which is used to record the condition of tanks and voids. It is intended to be completed by the contractor and submitted via CFR (Contractor Furnished Report).

• General Data: Inspector's name, organization, cutter name, class, service, contact info, hull, tank area, gallons, solid ballast, access compartment, and assessment reason.
• Access Data: Condition of manhole and cover, and tank penetration.
• Vent Overflow Data: Presence of vent overflow, and status of check valve installation and operation.
• Ladder Data: Number of ladders, condition (damaged or not), and material.
• Tank Level Indicator (TLI) Data: Presence of TLI, condition (damaged or not), and type.
• Sounding Tube Data: Presence of sounding tube, condition (damaged or not), and striker plate condition.
• Cathodic Protection Data: Presence of cathodic protection, total zincs, and number of zincs depleted >50%.
• Cleanliness & Housekeeping: Assessment of cleanliness, scale, residue, and sediments.
• Coating Systems: Percentage of surface area with coatings, and condition (Good, Fair, Poor).
• Structural: Assessment of corrosion and pitting/grooving.
• Structural Integrity Data: Estimated linear feet of structure requiring repair, presence of cracks/fractures, holes, buckling/distortions, and intact welds.
• Photographs: Instructions for adding photos to the report.
• Additional Comments: A section for further remarks.

This form is a critical tool for bidders to understand the current condition of the vessel's tanks and voids. It provides detailed information on potential issues such as corrosion, coating failures, and structural damage, which will directly impact the scope of work, required materials, and overall cost of repairs. Bidders should carefully review this form to accurately estimate their bids and plan their repair strategies.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Information Form" (Attachment 3), designed to collect information from offerors regarding their past performance on similar contracts. It is used to demonstrate the relevance of past work to the scope of the current solicitation.

• Name of Offeror
• Contract Number, order number, or identifier
• Customer Name & Location
• Customer Point of Contact (Name & Title)
• Telephone Number and e-mail address
• Total dollar value for this effort (including growth work, definite and option items), to be shown by fiscal year or calendar year and dollars.
• Period of Performance (From and To dates)
• Detailed description of the work performed sufficient to demonstrate relevance to the solicitation's scope.
• Subcontractor(s) Utilized in performance, with a description of the work performed and annual dollar value of all subcontracts.

Bidders must complete this form accurately to provide the government with verifiable information about their past performance. This information is crucial for evaluating the offeror's ability to successfully perform the work described in the solicitation.

Form / Attachment / Pricing Sheet

This document is a "Request for Clarification" form provided for offerors to submit questions concerning the solicitation. It outlines the process and format for submitting these questions.

• The form requires the offeror's name and submittal date.
• It includes fields for the solicitation section/page number, definite/option item number, and title/description to which the question pertains.
• A dedicated section is provided for the "QUESTION" itself.
• It specifies that each form should contain only one question.
• The form also requires the name of the offeror's firm and the date submitted.

This form is essential for bidders who have questions about the solicitation. It details the required format and submission method for seeking clarification, ensuring that questions are properly documented and addressed. Offerors must use this form to submit questions in writing, and each question should be submitted on a separate form. Questions are to be submitted no later than February 6, 2026, at 11:00 AM PST. Offerors can also submit questions via email to Catherine.K.Chan@uscg.mil and Sandra.A.Martinez@uscg.mil. The government will answer offeror's questions by an Amendment.

Other / Unclassified

This document outlines the United States Coast Guard's (USCG) Ombudsman Program for Agency Protests (OPAP). It details the purpose of the OPAP, which is to investigate agency protest issues and resolve them efficiently, offering an alternative to litigation with the Government Accountability Office (GAO).

The document describes two avenues for resolving concerns:

• Informal Forum with the Ombudsman: Interested parties should first contact the Contracting Officer. If unresolved, they can contact the USCG Ombudsman. This informal process does not suspend contract award performance or filing deadlines.
• Formal Agency Protest with the Ombudsman: Protesters must first attempt to resolve concerns with the Contracting Officer. If unresolved, a formal protest can be filed with either the Contracting Officer or the Ombudsman. Contract award or performance is suspended during a formal protest unless justified for urgent reasons. The agency aims to resolve protests within 35 calendar days.

This document is relevant to bidders as it provides crucial information on how to file agency protests and seek resolution for concerns related to USCG solicitations and contract awards. It outlines the procedures for both informal and formal protests, including required information, submission contacts, and the potential impact on contract award timelines. Bidders should be aware of these procedures when considering opportunities or if they have concerns about a procurement process.