CGC SPENCER FY26 DS1

Solicitation / RFP / RFQ

This document is a solicitation (Request for Quotation - RFQ) for commercial products and services. It outlines the requirements for the "Dockside Repairs of the USCGC SPENCER" vessel, which is home-ported in Portsmouth, VA. The acquisition is set aside for Small Business.

• The core requirement involves dockside repairs for the USCGC SPENCER.

• Specific technical requirements include:

  • Technical Capability Submission (15 pages max)
  • Technical Experience Narrative (5 pages max)
  • Past Performance Submission (3 pages max)
  • Price Schedule (Attachment 1)

• Detailed requirements are outlined in various sections, including Technical Approach, Quality Control, Coating Plan, Subcontract Plan, System Flushing and Cleaning Plan, Heat Exchanger Cleaning and Testing Plan, Welding Documentation, and Technical Experience.

• Contract Type: Firm Fixed Price

• Period of Performance: August 31, 2026, to October 25, 2026.

• NAICS Code: 336611 (Shipbuilding and Repair and Maintenace and Conversion of Vessels)

• Size Standard: 1300 employees

• Offer Due Date: April 14, 2026, 16:00 Local Time.

• Quotes must be submitted via email to the Contracting Officer and Contract Specialist.

• Evaluation Factors: Technical Capability, Experience, Past Performance, and Price. Technical Capability, Experience, and Past Performance are significantly more important than Price.

• Quotes must be valid for 90 calendar days from the quote receipt date.

• This acquisition is 100% set aside for Small Business.

• Site visits are strongly encouraged and must be scheduled and completed by April 3, 2026.

• The last day to request drawings is April 1, 2026.

• Questions regarding the solicitation are due by April 7, 2026, and will be answered via amendment.

Specification / Statement of Work

This document outlines the specifications for dockside repairs to the USCGC SPENCER (WMEC 905) for Fiscal Year 2026.

The specification details various "Work Items" that encompass specific repair and maintenance tasks. These include:

• Seawater Heat Exchangers: Cleaning, inspection, and hydrostatic testing (optional).
• Chill Water System: Cleaning and flushing.
• Potable Water Pneumatic Tanks: Cleaning and inspection.
• Sewage Discharge and Transfer Pumps: Renewal (optional).
• Sewage Holding Tanks: Cleaning and inspection.
• Sewage Piping: Cleaning and flushing.
• Grey Water Holding Tanks: Cleaning, inspection, and preservation (optional).
• Temporary Services: Providing temporary heating and cooling.
• Engine Room Fan Controllers: Removal and replacement.
• Liferail: Renewal of designated sections.
• Hot Water Accumulator Tank: Replacement.
• Deck Plating: Renewal of specified areas.

Each work item details specific procedures, references to drawings and standard specifications (SFLC Std Spec), and requirements for testing, inspection, and documentation (e.g., CFR submissions).

Several work items list government-furnished property, including various gaskets, cooler parts, and specific equipment like the "Custom Engine Room Fan Controller" and "Hot Water Accumulator Tank".

The document pertains to "FY2026" and "DOCKSIDE AVAILABILITY FY2026".

• The document is Revision 0, dated 21 January 2026.
• It references numerous Coast Guard drawings, technical publications, and SFLC Standard Specifications that contractors must adhere to.
• Specific attention is given to environmental protection requirements, welding procedures (including HY-130 and Strenx 900 steel), and quality assurance measures.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for dockside availability services for the USCGC SPENCER (WMEC-905) during Fiscal Year 2026. It outlines specific line items for services, both definite and optional, and includes provisions for over and above/growth work.

• Definite Items (D-xxx): Services such as cleaning, flushing, inspection, and renewal of various ship systems including heat exchangers, chill water systems, sewage and grey water tanks, piping, pneumatic tanks, and engine room fan controllers. Also includes temporary heating/cooling and liferail renewal.
• Optional Items (O-xxx): Includes optional services like seaward heat exchanger service, sewage pump renewal, grey water tank preservation, and sewage holding tank preservation. An optional composite labor rate is also listed.
• Other Items: Includes GFP Report, Travel and Perdiem, and Laydays.
• Over and Above/Growth Work: Details labor rates and material markup/handling fees that will be applied if additional work is added to the contract scope via modification. These values are for evaluation purposes.

Bidders must use this schedule to provide unit pricing for the listed services. The pricing for definite and optional items, as well as the labor rates and markup for potential growth work, will be critical for proposal evaluation. Bidders need to fill in the highlighted sections for labor rates and material markup for growth work.