Chancery Chiller Preventive Maintenance Services

Solicitation / RFP / RFQ

This solicitation (RFQ Number 19WZ6026Q0006) is for preventive maintenance services for chillers at the American Embassy Mbabane in Ezulwini. The objective is to ensure all serviced systems are in good operational condition.

• Perform scheduled preventive maintenance on specified chiller equipment (Air Cooled, Modular, Scroll, and Packaged Central Station).

• Inventory, supply, and replace expendable parts as needed.

• Maintain an on-site supply of common parts and materials.

• Provide trained and qualified technicians.

• Submit typewritten reports after each maintenance visit.

• Comply with safety and security requirements, including personnel security and access to government buildings.

• Contract Type: Firm Fixed Price, payable in local currency (SACU).

• Period of Performance: One-year base period, with four one-year optional periods.

• Estimated Start Date: No later than 08/30/2026.

• Pricing: Rates include all costs for preventive maintenance, manufacturer's warranty, materials, labor, insurance, overhead, profit, and GST.

• Repairs are NOT included and will be priced separately.

• Offerors must submit a completed solicitation, including SF-1449 cover page, Section 1, and Section 5.

• Evaluation will be based on best value, considering technical acceptability and price.

• Past performance information will be used to assess capability and responsibility.

• Offerors must provide evidence of SAM registration, project manager information, established business, and client references.

• Not explicitly stated in the provided sections, but standard FAR clauses related to small business concerns and other set-asides may apply.

• The document includes detailed maintenance procedures for various chiller types in Exhibit A.

• Extensive contract clauses and provisions are included, covering insurance, local law, quality assurance, and standards of conduct.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically a Request for Quotation (RFQ) under Method of Solicitation 14.

• The schedule of supplies/services is detailed in Section 1, as indicated in Block 20.

• This is a rated order under DPAS (15 CFR 700).

• The solicitation issue date is June 5, 2026.

• The offer due date is July 3, 2026, at 17:00 hrs.

• Offerors must complete Blocks 12, 17, 23, and 30.

• Invoices are to be submitted to the Designated Billing Office unless otherwise indicated.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5, which are attached. Addenda are also attached.

• This acquisition is marked as UNRESTRICTED.

• The document is Standard Form 1449 (Rev. 3/2005).

• The issuing office is the American Embassy Mbabane, P.O. Box D202, The Gables, Ezulwini, Eswatini.

• The contracting officer is Michael Hauser.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for preventive maintenance service for the American Embassy Mbabane Chancery chillers. The U.S. Government intends to award a contract based on initial quotations using a Tradeoff/Best Value approach, weighing technical merit and past performance against cost.

• Preventive maintenance service for chillers.

• Offerors must complete required portions of the attached document (Standard Form 1449).

• Submit a Technical Proposal and a Price Proposal in separate envelopes or files.

• Contract award will be based on initial quotations, with potential for discussions if needed.

• Quotations are due on Friday, July 3, 2026, at 17:00 hours local time.

• Electronic versions may be sent to mbabaneprocurement@state.gov.

• Evaluation will use a Tradeoff/Best Value approach.

• All contractors must be registered in the SAM (System for Award Management) Database (https://www.sam.gov) prior to contract award, as per FAR provision 52.204-7.

• Proof of SAM registration, or indication that the process has started, should be submitted with the quotation.

• Guidelines for SAM registration are available at https://uscontractorregistration.com/.