Chapel Retreats for Holloman AFB

SOL #: A062705Sources Sought

Overview

Buyer

DEPT OF DEFENSE
Dept Of The Air Force
FA4801 49 CONS PK
HOLLOMAN AFB, NM, 88330-8225, United States

Place of Performance

Holloman Air Force Base, NM

NAICS

Recreational and Vacation Camps (except Campgrounds) (721214)

PSC

Recreational Services (G003)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Timeline

1
Posted
May 4, 2026
2
Response Deadline
May 18, 2026, 7:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Air Force, specifically Holloman AFB Chapel, is conducting a Sources Sought to identify vendors capable of providing Chapel Retreats for recreation and morale building. This opportunity is a Total Small Business Set-Aside and seeks non-personal retreat services to be performed at the contractor's location near Holloman Air Force Base, NM. Responses are due by May 18, 2026.

Scope of Work

The requirement is for non-personal retreat services, offering a friendly, spiritual, bonding, and regenerative experience for Airmen and their families. Key aspects include:

  • Facility: An all-inclusive retreat facility located within 60 miles of Holloman AFB, capable of accommodating up to 40 attendees (all ages).
  • Services: Provision of classroom facilities, meals (breakfast, lunch, dinner as applicable), lodging (for overnight retreats), and a variety of indoor/outdoor recreational activities suitable for all ages (e.g., horseback riding, zip lining, ropes course, indoor rockwall, paintball). Group sporting activities are not acceptable.
  • Retreat Types: Both day retreats (average 26 per period, 10-40 attendees, two meals) and overnight retreats (average 14 per period, 10-40 attendees, four meals, lodging) are required.
  • Accommodation: Facilities must be safe, well-maintained, sanitary, handicap accessible, and include appropriate temperature control. Lodging for overnight retreats must provide adequate rooms, beds, and restrooms; dormitory/open bay lodging is unacceptable. Meal accommodations for allergies are mandatory.

Contract & Timeline

  • Type: Sources Sought (Market Research)
  • Set-Aside: Total Small Business Set-Aside (FAR 19.5)
  • Response Due: May 18, 2026, 7:00 PM EDT
  • Published Date: May 4, 2026, 4:44 PM EDT
  • Place of Performance: Contractor's location within 60 miles of Holloman Air Force Base, NM 88330, United States.

Performance Standards

Key performance metrics include:

  • Scheduling: Accommodate requests made one month prior (max 2 unavailability's per month).
  • Meals: Max 2 complaints per month regarding meals or allergy accommodations.
  • Facilities/Lodging: Max 1 complaint per month.
  • Activities: 100% of activities must be multiple, safe, and suitable for all ages.
  • Reporting: Monthly activity report due by the fifth business day of the following month (max 2 late submissions).
  • Staff Professionalism: Max 2 complaints per month regarding staff professionalism or awareness of different faith groups.

Special Requirements

  • This is a non-personal service contract.
  • The contractor must furnish all personnel, equipment, tools, materials, supervision, and other necessary items.
  • A Quality Control Plan (QCP) must be developed and submitted for Government acceptance within 10 days of award.
  • Compliance with AFI 33-322 for records management and regulations for Controlled Unclassified Information (CUI) handling is required.
  • Staff must be available during retreat hours, ensure safety, be professional, and accommodate lodging/meal needs.

Contact Information

People

Points of Contact

SrA Jhayde HydePRIMARY
jhayde.hyde@us.af.mil
5755723065
Kitty WilliamsSECONDARY
katrina.williams.9@us.af.mil
5755720092

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Sources Sought
Posted: May 4, 2026
Chapel Retreats for Holloman AFB | GovScope