Charlottesville, VA- Warehouse Space

Form / Attachment / Pricing Sheet

This document, titled "Proposed Site Parking Plan(s) - Exhibit D," provides proposed parking plans for the site associated with this opportunity. It serves as an exhibit to inform bidders about the site's parking arrangements.

• Contains proposed site parking plan(s).

Bidders should review these proposed parking plans to understand the site's parking capabilities and any potential implications for personnel, equipment, or logistics related to performing the work under this opportunity. This information may be relevant for site visits, operational planning, or understanding site constraints.

Form / Attachment / Pricing Sheet

This document, titled "Proposed Floor Plan-Exhibit C.docx," is an attachment to the SAM.gov opportunity record. It provides a proposed floor plan.

• The document contains a visual representation of a floor plan.

Bidders should review this floor plan to understand the physical layout and spatial requirements related to the opportunity. This information may be critical for developing proposals, understanding site visit requirements, or assessing logistical needs.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease in Charlottesville, Virginia, along VA State Route 29. The government will evaluate conforming proposals to select an offeror for award. The offered building must be located within 1.25 miles of VA State Route 29, between specific intersections, and is intended for warehouse space.

• Space: Warehouse space required.

• Size: Minimum 24,000 sq. ft. (ABOA), Maximum 25,000 sq. ft. (ABOA).

• Parking: 1 reserved parking space required (surface or structure).

• Lease Term: 5 Years initial full term, with 1-year initial firm term and 4 option years.

• Termination Rights: 30/60/90/120 Day Notice (30 Days Preferred).

• Additional Requirements: 4 private vehicle parking spaces.

• NAICS Code: 531120 (Exception).

• Seismic Safety: Buildings must comply with seismic standards, with specific requirements for moderate and high seismicity areas. Offerors must provide seismic certificates or commitments to retrofit/construct new buildings.

• Energy Efficiency: Compliance with the Energy Independence and Security Act (EISA) is required. If the building does not have an ENERGY STAR® label, offerors must agree to renovate for energy efficiency and conservation improvements, demonstrating cost-effectiveness.

• Historic Preservation: Offerors must allow government access for Section 106 compliance studies. If the property could affect historic property, the offeror may need to retain a preservation architect at their cost.

• Contract Type: Lease agreement.

• Period of Performance: 5 Years initial full term, with 1-year initial firm term and 4 option years.

• Estimated Value: Not explicitly stated, but related to lease of real property.

• Offer Due Date: April 10, 2026, by 2:00 p.m. Eastern Standard Time (EST).

• Submission Method: Email to leigh.a.parks@usace.army.mil or via U.S. mail/commercial carrier to USACE, Norfolk District, Real Estate Office.

• Evaluation: Lowest Price Technically Acceptable (LPTA) approach is preferred. A Best Value Tradeoff approach may also be used, considering factors such as full-service lease, termination rights, and desired execution/occupancy dates. Price evaluation is based on the lowest price per square foot.

• Proposal Contents: Must include specific exhibits (Warehouse Requirements, Delineated Area, Floor Plans, Site Plan, Lease, Offer Form, Reps & Certs, Seismic Forms, etc.), Fire Protection and Life Safety Submittals, and EISA Submittals.

• This RLP is for "SMALL" leases.

• HUBZone small business concerns may elect to waive the price evaluation preference.

• The executed GSA Form 3626 constitutes a firm offer.

• Offerors may not use Federal agency names or acronyms in their entity name.

• Seismic Forms A-D are required.

• Swing space plans are required if renovations necessitate vacating the premises.

Forms / Attachments / Pricing Sheets

This document contains "Seismic Offer Forms" (A-D) which are part of "Appendix G: Seismic Safety in Leasing." These forms are intended to be completed by offerors to represent the seismic compliance or exemption of a building for a lease opportunity.

• Seismic Form A: Certificate of Seismic Compliance Benchmark Building: Used to certify a building as a "Benchmark Building" based on its characteristics and compliance with ASCE/SEI 31.
• Seismic Form B: Certificate of Seismic Compliance Existing Building: Used to certify an existing building's compliance with seismic safety standards (ICSSC RP 8) at various evaluation tiers (Tier 1, 2, or 3) using ASCE/SEI 31 methodology.
• Seismic Form C: Building Retrofit or New Construction Preaward Commitment: Used to make a preaward commitment for either retrofitting an existing building to meet seismic standards or constructing a new building to specific codes and standards.
• Seismic Form D: Offeror's Representation of Exemption from Seismic Standards: Used by offerors to represent that their building is exempt from seismic requirements based on location, size, and construction type.

Bidders must review these forms to understand the seismic compliance requirements for the leased space. Depending on the opportunity, bidders may need to complete and submit one or more of these forms as part of their offer to demonstrate compliance with seismic safety standards or to claim an exemption.

Form / Attachment / Pricing Sheet

This document, Exhibit G, is a "Representations and Certifications (Short Form)" intended for use with solicitations at or below the Simplified Lease Acquisition Threshold. It requires the offeror to provide specific representations and certifications regarding their business status and eligibility for various small business programs.

• Small Business Program Representations (52.219-1): Requires offerors to represent if they are a small business, small disadvantaged business, women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), veteran-owned small business, service-disabled veteran-owned small business, or HUBZone small business. It includes detailed definitions and requirements for joint ventures.
• Previous Contracts and Compliance Reports (52.222-22): Asks if the offeror has participated in previous contracts subject to the Equal Opportunity clause and if they have filed all required compliance reports.
• Affirmative Action Compliance (52.222-25): Requires representation on whether affirmative action programs have been developed and are on file, and if the offeror has previously had contracts subject to written affirmative action program requirements.
• Representation Regarding Unpaid Delinquent Federal Tax Liability or Felony Conviction (552.203-72): Requires corporations to represent if they have unpaid Federal tax liabilities or have had a felony conviction under Federal law.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (52.203-11): Requires certification that no appropriated funds have been paid to influence Federal transactions and disclosure of lobbying activities if applicable.
• Taxpayer Identification (52.204-3): Requires the offeror to provide their Taxpayer Identification Number (TIN) and information about their organization type and common parent, if applicable.
• Data Universal Numbering System (DUNS) Number (52.204-6): Requires the offeror to provide their DUNS number and instructions on how to obtain one if they do not have it.
• Central Contractor Registration (CCR) (MAY 2012): States that the offeror must be registered in the CCR system prior to award and provides instructions for registration.

This document is critical for bidders as it outlines the mandatory representations and certifications required to be submitted with their offer. Failure to complete and submit these accurately may impact eligibility for the opportunity or lead to penalties. Bidders must carefully review each section to ensure they can truthfully make the required representations and provide the necessary information.

Form / Attachment / Pricing Sheet

This document is an offer form for leasing space. It requires potential lessors to provide detailed information about the property they are offering, including space dimensions, rental rates, and associated costs. It serves as the primary document for submitting a space offer.

• Section I: Description of Premises: Details on square footage, age, and address of the offered space.
• Section II: Space Offered and Rates: Breakdown of annual base rent, common area maintenance (CAM) charges, real estate taxes, insurance, utilities, janitorial services, and other potential charges, culminating in the total annual rent per square foot.
• Section III: Lease Terms and Conditions: Specifies the lease duration, offer validity period, and required attachments for the offer.
• Section IV: Owner Identification and Certification: Information about the recorded owner, offeror's interest in the property, and contact details, including a signature and date.

Bidders must complete this form accurately and thoroughly to submit a valid offer for leasing space. It dictates the financial terms of the lease and requires specific details about the property and the lessor's qualifications. All sections must be filled out, and required attachments must be included for the offer to be considered.

Forms / Attachments / Pricing Sheets

This document, "3517A General Clauses," outlines the standard clauses and terms that will be incorporated into a lease agreement for the acquisition of leasehold interests in real property at or below the Simplified Lease Acquisition Threshold (SLAT). It serves as a foundational document for the lease, detailing the rights, responsibilities, and obligations of both the Lessor and the Government.

• General Clauses: Lists numerous clauses from the Federal Acquisition Regulation (FAR) and the General Services Acquisition Manual (GSAM), along with their respective CFR references and titles. These cover a wide range of topics including definitions, property maintenance, fire and casualty damage, inspection rights, default by lessor, payment terms, integrated agreements, changes, compliance with applicable law, and safeguarding of contractor information systems.
• Specific GSAR Clauses: Details specific GSAR clauses such as GSAR 552.270-4 (Definitions), GSAR 552.270-6 (Maintenance of the Property, Right to Inspect), GSAR 552.270-7 (Fire and Casualty Damage), GSAR 552.270-9 (Inspection – Right of Entry), GSAR 552.270-10 (Default by Lessor), GSAR 552.270-20 (Payment), GSAR 552.270-27 (Integrated Agreement), and GSAR 552.270-14 (Changes).
• Specific FAR Clauses: Includes numerous FAR clauses such as FAR 52.204-21 (Basic Safeguarding of Covered Contractor Information Systems), FAR 52.204-30 (Federal Acquisition Supply Chain Security Act Orders – Prohibition), and various clauses related to security requirements, personal identity verification, reporting, system maintenance, representations and certifications, prohibitions on certain entities, price reductions, small business concerns, subcontracting plans, and equal opportunity.
• Deviations: Many clauses are marked as "(DEVIATION)," indicating that they may have specific modifications or exceptions applied.

This document is critical for potential bidders as it defines the legal and operational framework of the lease. Bidders must understand these general clauses to accurately assess their responsibilities, potential liabilities, and the overall requirements of the lease agreement. Key areas of interest include maintenance obligations, inspection rights, default provisions, payment procedures, and compliance with various federal regulations and security requirements. The inclusion of specific FAR and GSAR clauses highlights the regulatory environment and specific contractual expectations.

Form / Attachment / Pricing Sheet

This document, titled "Delineated Area Maps - Exhibit B", provides visual representations of specific geographic areas relevant to the opportunity. It serves as an attachment to clarify locations or boundaries.

• The exhibit includes a map displaying routes and intersections, specifically highlighting:
  • Route #1 (Southbound): Approximately 8.2 miles from NGIC, at the intersection of Route 29 and Hydraulic Intersection.
  • Route #2 (Northbound): Approximately 8.2 miles from NGIC, at the intersection of Route 29 and Route 33.
  • An additional delineation of approximately half a mile of Route 29 (east or west).
• Key locations and routes such as Earlysville, Proffit, Commonwealth, Rio, Eastham, Watts, Gilbert, and Ruckersv are marked on the map.

This exhibit is crucial for bidders to understand the geographical scope and specific locations associated with the opportunity. It aids in visualizing the areas where work may be performed or where specific conditions apply, impacting site assessments, logistical planning, and proposal development.

Form / Attachment / Pricing Sheet

This document, labeled "Exhibit A - Warehouse," outlines the specific requirements and justification for a commercial warehouse lease space needed by the National Geospatial-Intelligence Agency (NGIC).

• Justification Summary: Details the need for warehouse space to support shipping, receiving, storage of supplies and equipment, and longer-term storage for IT equipment, furniture, and other property items.
• Specific Requirements:
  • Minimum 24,000 square feet.
  • Ceiling height to accommodate shelving.
  • Two offices with phone/internet infrastructure.
  • One roll-up bay door leading to a dock level shipping/receiving point.
  • 480v Forklift Charging Station.
• Services Required: HVAC repair and maintenance, common area maintenance (parking lot, restrooms), garbage bin availability and disposal, pest control, electricity, potable water, sewage, and routine/preventative/emergency maintenance for electrical, HVAC, and water facilities.
• Diagram: Includes a layout of the proposed warehouse space, indicating areas for loading dock, forklift recharge, offices, storage, and other functional zones.

This document provides critical details for potential bidders on the physical space, infrastructure, and services required for the NGIC warehouse lease. It helps vendors determine their capability to meet the specified requirements and prepare a compliant proposal.

Form / Attachment / Pricing Sheet

This document, labeled "Exhibit E," is a template for a Facility Lease for Privately Owned Property between a Lessor and the United States of America (Lessee). It outlines the terms and conditions for leasing property to the government.

• Property Description: Details of the leased property, to be specified in Exhibit A.
• Lease Term: Specifies the initial term and the Lessee's right to renew annually, subject to appropriations.
• Rental Rate: Outlines the payment structure for rent.
• Ownership Warranty: Lessor warrants legal ownership and authority to lease.
• Exclusive Use: Guarantees the Lessee's unrestricted use of the property.
• Termination: Details the Lessee's right to terminate the lease (in whole or in part) with written notice, while the Lessor has no termination rights.
• Services and Utilities: Lessor is responsible for providing ingress, egress, water, sewer, electricity, heating, cooling, trash removal, janitorial services, common area maintenance, HVAC maintenance, lighting, and pest control.
• Alterations/Restoration: Lessee has the right to make alterations, and the Lessor releases the Lessee from liability for site restoration.
• Damages: Defines Lessee's liability for damages (negligence or misconduct) and excludes combat/war-related or acts of nature damages.
• Maintenance and Repairs: Lessor is responsible for maintaining the property in good repair and tenantable condition, with specific response times for emergency and non-emergency repairs.
• Taxes: Lessor is responsible for all taxes and public charges.
• Notice: Specifies procedures for official notices between parties.
• Additional Provisions: Lists attached documents including General Clauses, Floor Plan (Exhibit A), Site Plan (Exhibit B), Representations and Certifications, and Certificate of Authorization.

This document serves as a template lease agreement. Potential bidders involved in property leasing to the government should review this template to understand the standard terms, conditions, responsibilities, and requirements that will be part of any lease agreement. It details the scope of services and maintenance expected from the Lessor, as well as the Lessee's rights and obligations.