Charter Buses for AEDC 75th Anniversary
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force, specifically the Arnold Engineering Development Complex (AEDC) at Arnold AFB, TN, has issued a Sources Sought Notice to identify capable businesses for providing four (4) 56-passenger charter buses for the AEDC 75th Anniversary event on Saturday, June 27, 2026. This is for market research purposes only. Responses are due by March 20, 2026, at 10:00 AM Central Standard Time.
Scope of Work
The requirement is for four 56-passenger charter buses to provide transportation for an estimated 4,000 personnel during base tours for the 75th Anniversary. Key requirements for the buses include:
- Climate control
- PA system and TV screens
- ADA compliance
- Functioning bathrooms
- Drivers eligible for Air Force installation access
Buses must be in place by 8:00 AM on June 27, 2026, and operate until 5:00 PM. Services are required at AEDC at Arnold AFB, TN. Refer to Attachment 1 – Technical Requirements for full details.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 485510 – Charter Bus Industry
- PSC Code: V222 – Passenger Motor Charter Service
- Set-Aside: None specified; market research will determine if it will be set-aside for small businesses, full and open, or sole source.
- Response Due: March 20, 2026, 10:00 AM CST
- Published: March 9, 2026
Submission Requirements
Interested businesses should submit the following information:
- Company Information (Name, address, phone, POC, email)
- Business size (large, small, SDB, 8(a), HUBZone, VOSB, SDVOSB, WOSB) based on NAICS 485510
- Commercial and Government Entity (CAGE) Code
- SAM.gov Unique Entity ID (UEI)
- Feedback regarding Attachment 1 – Technical Requirements
- Available contract vehicles (e.g., GSA, FSS, ENCORE II, NIH, NASA SEWP)
- Brief capabilities statement related to the requirement
- Total estimated price for the contemplated acquisition
Responses must be submitted electronically to Leslie R. McGowan at leslie.mcgowan@us.af.mil with the subject line "Sources Sought – Charter Buses for AEDC 75th Anniversary."
Additional Notes
This is for informational purposes only and does not constitute a Request for Quotation/Proposal. The Government is under no obligation to award a contract as a result of this announcement, and no funds are available for response preparation. All proprietary data will be protected.