Chilled Water Pumps Repair USDA ARS Ames, IA

Form / Attachment / Pricing Sheet

This document provides pump test data for pumps P-3M.1, P-3M.2, and P-3M.3 as part of the USDA National Centers for Animal Health Consolidated Laboratory Facility Phase 1 project.

• Pump Identification: Details for each pump including manufacturer (WEINMAN), model/size (12L2P-201P246, 12.625" DIA).
• Test Conditions: Required vs. Final readings for:
  • Gallons Per Minute (GPM)
  • Discharge Pressure (FT.)
  • Suction Pressure (FT.)
  • Shut Off Head (S.O.H.) (FT.)
  • Total Dynamic Head (T.D.H.) (FT.)
• Motor Data: Horsepower (HP), RPM, Voltage/FLA/Phase, and Amps for each pump.
• Notes: Clarifications on total system load, concurrent pump operation during testing, and data recording parameters (Hertz, VFD display for Amps).

This data is crucial for bidders to understand the performance specifications and operational parameters of the installed pump system. It can inform proposals related to maintenance, repair, or future upgrades by providing baseline performance metrics and operational context.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items for a chilled water pump repair for USDA ARS NCAH Ames, IA. It serves as the sole solicitation, and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• Repair of chilled water valves.

• The magnitude of construction is estimated between $200,000 and $300,000.

• Anticipated contract type: Firm-fixed-price.

• Period of Performance: Not explicitly stated, but site visits are scheduled for March 2026 and quotes are due March 23, 2026.

• Estimated Value: Between $200,000 and $300,000.

• Quotes are due by 1:00 p.m. Central Time on March 23, 2026, via email to Michael.Sherlock@usda.gov. Subject line must include solicitation number 1232SA26Q0206 and "Chilled Water Pump Repair Ames, IA".

• Evaluation will be based on Price, Technical capability, and Past Performance.

• The Government may perform a comparative evaluation to select the best value.

• Offerors must submit pricing for the base bid and any alternates.

• Proposals must address technical capability and company experience.

• Past performance must be Satisfactory or Neutral to be eligible for award.

• Offerors agree to hold prices for 90 calendar days from the offer receipt date.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 238220 Plumbing, Heating, and Air-Conditioning Contractors.

• Small business size standard: $19M.

• Two site visits are scheduled: March 10, 2026, at 9:00 am and March 11, 2026, at 1:00 pm Central Time.

• RSVP required by March 6, 2026, at 1:00 pm Central Time via email to Michael.Kuennen@usda.gov and Michael.Sherlock@usda.gov.

• Awards over $35,000 require a Payment Bond (SF 25A).

• Awards exceeding $150,000 require both Payment and Performance Bonds (SF 25).

• Bonds are due no later than 10 days after notification of award.

• Progress payments are addressed in detail, including requirements for certification and documentation.

• Questions are due no later than March 13, 2026, at 12:00 PM Central Time via email to Michael.Sherlock@usda.gov.

• The document incorporates numerous FAR and AGAR clauses by reference.

• Technical Data and Statement of Work are provided in separate attachments.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for repairing and replacing chilled water pumps (CWPs) and their associated motors in Building 20 at USDA, NCAH Ames, IA, to maintain the facility's ventilation system cooling.

• Base Bid: Replace Chilled Water Pump (CWP) #2 with a new skid, new pump, and new motor. Rebuild the pump and motor for CWP #1 and reinstall. Rebuild the motor for CWP #3 and reinstall.

• Alternate Options: Provide costs to rebuild the original CWP #2 motor and pump. The campus will decide on these options based on funding.

• Interchangeability: All pumps and motors must be interchangeable after project completion.

• Testing: All operational testing must be conducted while there is a demand for chillers and before the loop is drained.

• The project is to be completed within 180 days from the "Notice to Proceed".

• Work will be performed at USDA, NCAH Ames, IA, Building 20.

• Pump Specifications: Weinman Split Case Pump, L-Series, 12L2, 12" discharge, 12" inlet, 12.625" impeller diameter, with mechanical seals.

• Motor Specifications: Weg W21 Severe Duty Motor, 200 HP, 1780 RPM, 460V, 60Hz, 3 Phase.

• Site Visit: Interested parties are strongly encouraged to visit the site to review existing conditions.

• Safety: Contractor must submit a safety plan and quality control plan 10 days prior to commencement. An OSHA certified competent person must be present. Adherence to all site, ARS, APHIS, and USDA security policies is required.

• Waste Disposal: Contractor shall divert project waste to recycling where practical and document the process.

• Deliverables: Project Schedule, Contractor Safety Policy, Material Submittals (including pump/motor specs, seal assemblies, flex coupler, rebuild components, insulation, paint, electric motors, grounding rings), and Warranty documentation.

• Site Access: Limited access zone with security fence and check-in/check-out system. Advanced registration required for foreign nationals and other workers. Real ID required. Contractor vehicles allowed escorted access for loading/unloading. No pets or firearms allowed.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Story County, Iowa. It specifies the prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs and ensure compliance with federal regulations when bidding on relevant projects.

• General Decision Number: IA20260074, dated 01/02/2026.
• Applicability: Building construction projects in Story County, Iowa (excluding single-family homes or apartments up to four stories).
• Trades Covered: Includes rates for Boiler Maker, Tile Setter, Bricklayer and Stonemason, Elevator Mechanic, Power Equipment Operator (various classes), Ironworker (Structural, Ornamental, Reinforcing), Laborer (Mason Tender - Brick), Painter (Brush and Roller), Cement Mason/Concrete Finisher, Pipefitter (HVAC Pipe Installation Only), Plumber, Sheet Metal Worker (HVAC Duct and Unit Installation), Operator (Bobcat/Skid Steer/Skid Loader), Carpenter, Electrician, Insulator (Mechanical), Laborer (Common or General, Pipelayer), Operator (Crane), Painter (Spray), and Roofer.
• Footnotes: Details on paid sick leave (Executive Order 13706) and minimum wage requirements (Executive Order 13658) are provided.
• Wage Determination Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to contract violations. The document also highlights specific executive orders related to paid sick leave and minimum wages that contractors must adhere to.

Form / Attachment / Pricing Sheet

This document contains images of pump equipment, likely for identification or condition assessment purposes. It includes photographs of pump installations and close-ups of equipment nameplates.

• Images of industrial pumps and associated piping.
• Nameplate details for Weinman and WEG motors, including model numbers, serial numbers, dates of manufacture (e.g., 11/6/2006), electrical specifications (HP, Volts, Hz, Amps), and performance data (RPM, EFF, PF).
• Some images show the internal components of a pump, such as the impeller and shaft.

These images may help bidders understand the existing equipment, its condition, and its specifications if the opportunity involves maintenance, repair, replacement, or upgrade of these or similar pump systems. The nameplate data provides specific technical details that could be crucial for proposal development.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 Specifications.pdf", appears to be a set of specifications related to the "Chilled Water Pump Repairs USDA, NCAH Ames, IA" opportunity. It details various sections of the project, including painting and finishing, thermal insulation for mechanical systems, chilled water piping systems, and basic electrical materials and methods.

• Section 09900 - Painting and Finishing: Outlines requirements for surface preparation, paint types, application procedures, and job conditions for painting.
• Section 15080 - Thermal Insulation for Mechanical Systems: Details specifications for thermal insulation of chilled water pumps, piping, and ductwork, including material types, thickness, installation methods, and vapor retarders.
• Section 15181 - Chilled Water Piping Systems: Covers requirements for the chilled water piping system, including materials, installation, testing, and components like pumps, valves, and fittings.
• Section 16050N - Basic Electrical Materials and Methods: Specifies requirements for electrical materials, installation, and factory-applied finishes for electrical equipment.

This document provides critical technical specifications that bidders must adhere to if they are considering bidding on the "Chilled Water Pump Repairs" opportunity. It details the required materials, methods, and standards for painting, insulation, piping, and electrical work associated with the project. Bidders need to review these specifications to understand the scope of work, material requirements, and installation procedures to accurately estimate costs and ensure compliance.