Chiller #1 Repairs - National Agricultural Library
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Agriculture (USDA), specifically the Agricultural Research Service (ARS), has awarded a sole-source contract for emergency repairs to Chiller #1 at the National Agricultural Library in Beltsville, MD. This award was made to ASW Mechanical, LLC to ensure continuity of critical cooling services and prevent building-wide failure.
Scope of Work
The contract addresses immediate and emergency repairs to Chiller #1 (York-Model # YKCFCGP5-CMF; Serial # SFPM-844200). Specific repairs include replacing damaged Pressure Release Valve (PRV) position sensors, the liquid orifice, O-rings, and the head cover seal. These repairs are critical for the chiller's operational integrity, especially with the cooling season approaching within six weeks.
Contract & Timeline
- Type: Sole-Source Award
- Awarded To: ASW Mechanical, LLC
- Award Date: April 17, 2026
- Agency: USDA Agricultural Research Service (ARS)
- Place of Performance: National Agricultural Library, Beltsville, MD 20705
Justification for Sole Source
The decision to award on a sole-source basis was made under the Simplified Acquisition Threshold due to the emergency nature of the repairs and the unique qualifications of ASW Mechanical, LLC. ASW had previously disassembled the chiller and possesses intimate knowledge of its complex failure mode. Awarding to ASW was deemed in the government's best interest to minimize costs, avoid mobilization delays, and prevent redundant diagnostic efforts. Introducing a new contractor would risk significant downtime, compromise the chiller's operational integrity and warranty, and delay essential cooling services. Market research confirmed parts availability, and ASW's familiarity with the repairs and competitive pricing for parts further supported this decision.
Additional Notes
Immediate repair is required to prevent building-wide cooling failure at the National Agricultural Library.