Chiller #2 Evap Repair VALLHCS

SOL #: 36C26226Q0262Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

262-NETWORK CONTRACT OFFICE 22 (36C262)

Gilbert, AZ, 85297, United States

Place of Performance

Loma Linda, CA

NAICS

Plumbing (238220)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment (J041)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/039d5f68fa584ec1868d70675caefc4e/view

Timeline

Posted

Jan 13, 2026

Last Updated

Jan 28, 2026

Submission Deadline

Jan 30, 2026, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), specifically the VA Loma Linda Health Care Systems (VALLHCS), is soliciting proposals for the repair of Chiller #2 Evap located in Loma Linda, CA. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity. Proposals are due by January 30, 2026, at 11:00 AM MST.

Purpose & Scope

This solicitation aims to repair Chiller #2 Evap at VALLHCS, which is currently nonoperational due to a refrigerant leak, loss of EVAP shaft seals, and a faulty LP level actuator. The repair is critical to restore full functionality, prevent breakdowns, and ensure continued cooling efficiency.

Key requirements include:

Locating and repairing the freon leak.
Replacing two EVAP shaft seals and one LP level actuator.
Replacing old oil recovery valves and associated parts.
Performing a comprehensive assessment to identify leak points.
Recovering refrigerant using EPA-compliant methods.
Pressurizing and leak checking the repaired chiller.
Evacuating and charging with recovered refrigerant, and refilling with R-134A (to be procured by the contractor).
Starting up and testing for proper operation.
Documenting refrigerant loss and coordinating with the Plant Supervisor.
Removing and disposing of all waste, leaving the work area clean.

Contract Details

Contract Type: Firm-Fixed-Price.
Period of Performance (POP): February 1, 2026 - April 30, 2026.
NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors.
Product/Service Code: J041 - Maintenance, Repair And Rebuilding of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment.

Submission & Evaluation

Proposals Due: January 30, 2026, at 11:00 AM MST.
Evaluation Factors: Technical capability and past performance, which are considered equal.

Key Clarifications & Notes

This procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
No site visit will be conducted for this procurement.
O&M Manuals are available.
The contractor is responsible for procuring R-134A refrigerant, as it is not on site.
The VA will provide temporary cooling from other chillers.
Refrigerant leaks have been identified at the low pressure drain and evap pressure seal.
Staging area will be in the chiller room.
Contractor personnel require valid Loma Linda PIV badges and must coordinate LOCK OUT / TAG OUT procedures.
This procurement is not tax-exempt.