Chiller compressor replacement and Alexandria LA VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 16, has issued a Sources Sought Notice (RFI) to identify qualified firms for the replacement of two compressors on Chiller #2 at the Alexandria VA Health Care System in Pineville, LA. This RFI includes a Statement of Work (SOW) detailing the requirements and aims to gather market information to define the procurement strategy for a future solicitation. Responses are due by February 10, 2026.
Scope of Work
The requirement involves furnishing all labor, tools, materials, equipment, and supervision to replace two existing 500 series compressors with new 700 series (model TTS700HGS2S010X0XXS415) compressors. Key tasks include:
- Safe shutdown, isolation, refrigerant drainage, and removal of existing compressors.
- Installation of new compressors with proper alignment, secure fastening, and correct electrical/refrigerant connections.
- Comprehensive testing and commissioning, including leak tests, functional tests (no-load and full-load), and system validation.
- Updating chiller control system firmware/configuration as necessary.
- Providing complete documentation (installation, test reports, manuals, training). Contractors must be licensed HVAC professionals with at least 3 years of experience servicing Smardt Chillers, EPA 608 certified, knowledgeable in oil-free centrifugal compressor systems, and experienced in federal/VA medical environments.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Anticipated NAICS: 238220 (Plumbing and Air-Conditioning Contractors) with a $19 million SBA size standard.
- Period of Performance: 30 calendar days from Notice to Proceed (for future contract).
- Response Due: February 10, 2026, by 4:00 PM CST.
- Published: February 3, 2026.
Submission & Evaluation
This is not a solicitation for quotes; responses will inform a potential future Request for Quotation (RFQ). Interested companies should submit their information via email to the Contracting Officer. Responses should include company name, point of contact, email, business size, SAM UEI#, small business status, and existing contract vehicles (GWAC, FSS, BPA). Small Business Concerns are particularly encouraged to respond to assist the VA in determining competition levels and market pricing.
Additional Notes
This RFI is preliminary and non-binding. The VA will provide site access and escorts. No restrictive or proprietary markings should be used in responses.