Chiller Replacement Bldgs. 128, 227, BB125, and RR135

Solicitation / RFP / RFQ

This solicitation is for Chiller Replacement at Buildings 128, 227, BB125, and RR135 at MCB Camp Lejeune, North Carolina. The project number is 26-0401. The estimated cost range is between $1,000,000 and $5,000,000.

• Replacement of chillers in specified buildings.

• The facility will remain open during the project.

• Specifications and drawings are posted as attachments on SAM.gov.

• Contract Completion Date: 540 days after award.

• Basis for Award: Lowest Price.

• Estimated Cost Range: $1,000,000 - $5,000,000.

• Liquidated Damages: $880 per Calendar Day.

• Proposal Due Date: January 15, 2026, 2:00 PM EST.

• E-Mail Address for Proposals: tony.d.benson.civ@us.navy.mil and lauren.f.loconto.civ@us.navy.mil.

• Requests for Information (RFIs) cut-off: January 5, 2026, 2:00 PM EST.

• Proposal Acceptance Period: 60 days from receipt of offers.

• Site Visit: December 30, 2025, at 0900, meeting at building 128.

• Evaluation will consider the Buy American statute requirements.

• ONLY THE FOLLOWING LIST OF CONTRACTORS MAY SUBMIT A PROPOSAL:

  • Mechworks Mechanical Contractors, Inc.
  • North State Mechanical, Inc.
  • R&W Construction Company, Inc.

• Offerors are advised that funding may not become available, and no award will be made if funds are not available. No costs will be reimbursed for effort or proposal costs.

• Bond Requirements: Vary based on proposal value (no bonds <$35K; payment bond for $35K+; bid, payment, and performance bonds for $150K+).

• Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) apply.

• Buy American Requirement-Construction Materials applies.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the procedures for cleaning and flushing hydronic piping systems to remove deleterious substances.

• Remove organic soil, hydrocarbons, flux, pipe mill varnish, pipe compounds, iron oxide, and similar substances. Tight mill scale removal is not required.

• Handle and store cleaning detergents according to manufacturer recommendations.

• Ensure all chemicals used are acceptable for discharge into the sanitary sewer.

• Maintain water temperature at 120°F during the cleaning process.

• Utilize bypass valves or temporary piping to isolate terminal units during flushing.

• Fill the system with water and detergent solution at the manufacturer's specified concentration and circulate for a minimum of 48 hours.

• Monitor and maintain system pressure, and periodically clean pump and terminal unit strainers.

• After detergent flushing, drain the system and thoroughly flush with fresh water until the water runs clear.

• Treat the system water to specific chemical parameters: Sodium sulfite (30-100 ppm), Sodium lauroyl sarcosinate (30-100 ppm), and pH (8.5-9.5, using Dipotassium Phosphate as a buffer).

• Retest chemical levels one day, one week, and four weeks after initial treatment, with additional treatment as needed.

• Submit product data for cleaning detergents and water treatment chemicals.

• Prepare and submit a report documenting system volume, pH, and sulfite concentration levels for initial treatment and subsequent retests.

• Provide Material Safety Data Sheets (MSDS) for all treatment chemicals.

• Install a permanent sign in each mechanical room indicating the system volume and chemical treatment parameters.

• Not explicitly stated in this document, but implied to be on-site at Camp Lejeune, North Carolina.

• Detergents must be suitable for system wetted metals without deleterious effects and should not contain corrosion inhibitors other than sodium sulfite.

• Suggested detergent is trisodium phosphate.

Other / Unclassified

This document is the "Contractor Environmental Guide" for Marine Corps Base Camp Lejeune, North Carolina, dated September 2023. It serves as a comprehensive resource for contractors working on the installation, outlining environmental laws, regulations, and policies they must comply with. The guide covers a wide range of environmental topics, including:

• Environmental Management Systems (EMS)
• Training requirements
• Air Quality
• Environmental Emergency Planning and Response
• Cultural Resources
• Hazardous Materials/Hazardous Waste Management
• Asbestos
• Lead-Based Paint
• Natural Resources
• Stormwater Management
• Solid Waste, Recycling, and Pollution Prevention (P2)
• Potential Discovery of Undocumented Contaminated Sites
• Permitting

It also includes a contractor phone directory with emergency and non-emergency numbers, and details on various attachments and forms.

This guide is crucial for any contractor performing work at MCB Camp Lejeune. It details the environmental compliance requirements, procedures, and points of contact necessary to avoid violations, fines, and project delays. Understanding and adhering to this guide is essential for successful contract execution and for maintaining environmental protection and mission readiness.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for replacing HVAC chiller units at Camp Lejeune, NC.

• Provide and install new HVAC chiller units at Buildings 128, 227, BB125, and RR135.

• The facility/activity will remain in operation during the entire construction period.

• Contractor operations must minimize interference with normal facility/activity operations.

• One person may fulfill the roles of Superintendent, Quality Control Manager, and Safety & Health Officer, provided they are qualified for all three positions as defined in the project specifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for replacing chillers at multiple buildings.

• Replacement of chillers in Buildings 128 (90 Ton), 227 (125 Ton), BB-125 (110 Ton), and RR135 (110 Ton).

• Includes providing all necessary materials, labor, equipment, and supervision.

• Tasks include adding equipment disconnects, installing new load-side wiring, replacing existing chilled water pumps, adding new disconnects and Variable Frequency Drives (VFDs) for new pumps, and replacing circuit setters for the chilled water system.

• Exterior chilled water piping and components are to be replaced to within 12" of the wall penetration, configured for manufacturer's required clearances.

• Installation must adhere to Chiller Specifications and Base of Design.

• Chillers must be equipped with a 10-year parts, labor, and refrigerant warranty.

• Condenser coils must be constructed of internally enhanced seamless copper tubes with aluminum fins, coated for corrosion resistance (minimum 10,000 hrs. per ASTM B-117).

• Unit panels, structural members, and electrical boxes must be galvanized steel with a polyester oven baked powder paint (minimum 7,000 hrs. salt spray test per ASTM B-117).

• Chiller base frames must be structural welded C-channel steel.

• Condenser coils must be protected by louvered coil guards.

• Chillers must include thermal dispersion type flow switches (paddle type not accepted).

• Controls must be BACnet/MSTP, monitor phase loss, over/under voltage, and line/load, with manual latch on critical faults and delayed restart on non-latched errors.

• Chiller manufacturer must have a service organization with at least one technician within 35 miles of Camp Lejeune, NC.

• Compliance with the Buy America Act is required.

• Contract completion is 300 days after award.

• Work involves Buildings 128, 227, BB-125, and RR135.

• Contractor shall make site visits coordinated with PWD.

• Site visits are required for all bidding contractors.

• Scheduled outages must be scheduled 14 days prior to equipment shut down.

• Training dates for new equipment must be submitted 14 days prior to onsite training.

• Contractor must ensure all employees and subcontractors have access and are fully vetted.

• Public Works retains the right to all HVAC equipment and refrigerant.

• Submittals include equipment specifications, technical product data, manufacturer's warranty, and work schedules.

• Hazardous Material: NONE

• Environmental: NONE

Form / Attachment / Pricing Sheet

This document is a form titled "MAXIMO Initial Equipment Inventory and Replacement/Update Form." It is designed to collect data on existing equipment, record demolished/removed equipment, and document new or replacement equipment. This information is likely used to update or maintain an asset management system (MAXIMO).

• Data Collection: Fields for Data Collector, Phone, Date, Building (Bldg), and Specific Location.
• Type of Equipment: A comprehensive checklist of various mechanical and HVAC equipment, including generators, chillers, pumps, air handlers, heat pumps, and water heaters.
• Demolished/Removed Equipment: Fields for Maximo number, Serial number, and Location.
• New/Replacement Equipment: Fields for Manufacturer, Model number, Serial number, Type (e.g., Electric, Oil, Gas, Steam, Hot Water), Motor Data (HP, Volts, Phase, RLA, RPM, Frame), Tons, Number of Motors, Number of Belts, and Refrigerant type (KW).

Bidders may be required to complete and submit this form as part of a proposal or contract deliverable, particularly if the opportunity involves the maintenance, repair, replacement, or inventory of facility equipment. It helps define the scope of work and track assets.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Summary of Work" for a project located at Marine Corps Base Camp Lejeune, North Carolina. The primary objective is to detail all items of work as described in the attached project description.

• The work includes all items described in the attached project description.

• The location will be at the Marine Corps Base Camp Lejeune, North Carolina, within a building and/or area to be specified by the Contracting Officer.

• Work will commence and be completed in phases as described in the attached project description.

• Existing work must be protected from injury or damage. Portions of existing work altered during construction must be repaired or replaced to match existing work, as approved by the Contracting Officer.

• The Contractor is responsible for identifying and verifying existing underground facilities (utilities, piping, etc.) and must coordinate with the Contracting Officer's Representative (COR) 48 hours prior to starting excavation work.

• Government-furnished material and equipment will be indicated on drawings and in the scope of work, if applicable.

• Location: Marine Corps Base Camp Lejeune, North Carolina.

• Contractor must comply with all special scheduling requirements as described in the attached project description.

• Contractor personnel must be familiar with and obey Activity regulations including safety, fire, traffic, and security.

• Appropriate Personal Protective Equipment (PPE) must be worn in designated areas.

• Contractor equipment and delivery vehicles must be clearly identified with their company name.

• Access to Navy installations requires participation in the Defense Biometrics Identification System (DBIDS) or obtaining One-Day Passes.

• No smoking is permitted within or outside of buildings, except in designated smoking areas.

• Regular working hours are 0730-1600, Monday through Friday, excluding Government holidays.

• Work outside regular hours requires COR approval with at least 15 calendar days' written notice.

• Utility cutovers and interruptions must be coordinated a minimum of 14 calendar days in advance and performed during normal working hours.

• Contractor shall not operate or disturb control devices in the station utilities system.

• Contract Clauses "FAR 52.204-2, Security Requirements and Alternate II," and "FAC 5252.236-9301, Special Working Conditions and Entry to Work Area," apply.

• In case of encountering Unexploded Ordnance (UXO), immediate contact with Camp Lejeune Military Police and EOD professionals is required, followed by immediate contact with the Contracting Officer.

• All contractor personnel performing ground disturbing activities must complete contractor awareness training related to recognizing UXO.

• Sections 01 14 00 (Work Restrictions), 01 20 00 (Price and Payment Procedures), 01 30 00 (Administrative Requirements), 01 31 23.13 20 (Electronic Construction and Facility Support Contract Management System), 01 31 50 (Transfer and Acceptance of Military Real Property), 01 32 16 (Construction Progress Documentation), 01 33 00 (Submittal Procedures), 01 35 26 (Governmental Safety Requirements), 01 35 29.13 (Health, Safety, and Emergency Response Procedures for Contaminated Sites), 01 42 00 (Sources for Reference Publications), 01 45 10 (Quality Control), 01 50 00 (Temporary Construction Facilities and Controls), 01 57 19 (Temporary Environmental Controls), 01 78 00 (Closeout Submittals), 01 78 23 (Operation and Maintenance Data), 01 78 24.00 20 (Facility Electronic Operation and Maintenance Support Information), and 01 78 30.00 22 (GIS Data Deliverables) are referenced and apply to this work.