Chiller Replacement Project - National Agricultural LIbrary

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3 - SPECIFICATIONS", provides detailed technical specifications for the "NAL Chiller Replacement" project at the National Agricultural Library (NAL). It outlines the requirements for materials, installation, testing, and quality control related to the chiller replacement and associated mechanical and electrical systems.

• Divisions and Sections: The document is organized into various divisions covering general requirements, existing conditions, HVAC, electrical, demolition, basic mechanical materials, testing, insulation, water chillers, piping systems, adjustable speed drives, and more.
• Specific Requirements: Details include material specifications (e.g., steel pipe, insulation types, electrical components), installation procedures, testing protocols (e.g., TAB, factory tests, field acceptance tests), safety requirements, and quality control measures.
• Forms and Schedules: Includes various forms and schedules such as a "Construction Progress and Payment Schedule" (ARS-371), "Contractor's Request for Payment Transmittal" (ARS-372), "Daily Inspection Form," "Hot Work Permit," and "Submittal Register."
• Standards and References: Numerous industry standards (ASTM, ASME, NFPA, NEMA, UL, etc.) are referenced throughout the document to ensure compliance and quality.

This document is critical for bidders as it defines the technical scope, quality standards, and specific requirements for the chiller replacement project. Potential bidders must thoroughly review these specifications to understand the exact materials, installation methods, testing procedures, and documentation required to prepare an accurate and compliant proposal. It details the performance expectations, safety protocols, and quality assurance measures that will be enforced throughout the project lifecycle.

Forms / Attachments / Pricing Sheets

This document contains architectural and engineering drawings related to the "Design for the Replacement of the Chillers" project at the National Agriculture Library. It provides detailed plans, elevations, schedules, and diagrams for mechanical, electrical, and asbestos abatement aspects of the project.

• Mechanical Plans: Show layouts for chillers, pumps, and associated piping (chilled water, condenser water, etc.). Includes schedules for water chillers and pumps.
• Electrical Plans: Detail demolition and new installation plans for electrical systems, including power distribution, motor control centers (MCCs), and lighting.
• Asbestos Abatement Plan: Identifies asbestos-containing materials and outlines abatement procedures.
• Demolition Plans: Specify areas and components to be removed.
• Details and Schedules: Provide specific information on equipment, hangers, pads, doors, and control systems.
• Symbols and Abbreviations: Define graphical symbols and technical abbreviations used throughout the drawings.

These drawings are critical for bidders to understand the scope of work, existing conditions, and the specific requirements for the chiller replacement project. They detail the physical layout, equipment specifications, demolition scope, and necessary modifications to mechanical and electrical systems. Bidders must use these drawings to accurately estimate costs, plan execution, and ensure compliance with all project specifications.

Solicitation / RFP / RFQ

This solicitation is for the replacement of Chillers 1 and 2 at the National Agricultural Library (NAL) in Beltsville, MD. The project involves providing and installing new chillers as detailed in the attached Statement of Work (Attachment 1), Specifications (Attachment 3), and Drawings.

• Replacement of Chiller #1 (BASE ITEM: CLIN 0001)

• Replacement of Chiller #2 (OPTION ITEM 1: CLIN 0002)

• An itemized cost breakdown quote/proposal for each line item is required, detailing materials, labor, equipment rental, overhead, profit, and sales tax. The cumulative total for overhead and profit for all subcontractors and the prime contractor shall not exceed 30%, and for the prime contractor's work only, shall not exceed 20%.

• Compliance with all applicable Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions is mandatory.

• Specific attention should be paid to clauses related to construction wage rates, labor standards, environmental protection, and DEI compliance.

• Award Type: One award is anticipated.

• Period of Performance: 240 days from the issuance of the Notice to Proceed.

• Performance and Payment Bonds will be required after award.

• Quotes must be submitted electronically in Adobe PDF format.

• Offerors must provide pricing for all line items to be considered responsive.

• Award will be made to the lowest price technically acceptable (LPTA) offeror.

• Evaluation will be based on criteria outlined in FAR 12.203, focusing on fair and reasonable pricing.

• Questions are due no later than 72 hours prior to the solicitation close date.

• Offerors must hold prices firm for 90 calendar days.

• Active SAM.gov registration is required.

• No specific qualification requirements are listed for offerors or products/services.

• A site visit is scheduled for Wednesday, May 27, 2026, at 8:30 a.m. at the NAL. A limit of 3 individuals per contractor applies. Names must be submitted in advance.

• Technical data and supporting documents are available via solicitation attachments, including Statement of Work, Wage Determination, Specifications, and Drawings.

• Information regarding USDA's definitization of equitable adjustments for change orders is provided per FAR 36.101-4(b) and AGAR 443.304-70.

• Agency protests can be filed through the USDA Ombudsman Program.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Wage Determination, which specifies the prevailing wage rates and fringe benefits required for various construction-related job classifications in Maryland Counties of Prince George's. This is relevant for contractors to ensure compliance with labor standards on federal or federally-funded construction projects.

• Lists specific job classifications (e.g., Truck Driver, Mechanic, Laborer, Electrician, Plumber).
• Provides corresponding hourly rates and fringe benefit amounts for each classification.
• Includes identifiers for union rates, survey rates, and state-adopted rates.
• Outlines the process for wage determination appeals.
• References Executive Order 13658 regarding paid sick leave for federal contractors.

Bidders must review these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract violations and penalties. The document also provides contact information for inquiries regarding wage determinations and appeals.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and replace an existing non-functioning 400-ton York chiller at the USDA Agricultural Research Service (ARS), National Agricultural Library (NAL) in Beltsville, MD.

• Disconnect, remove, and dispose of the existing 400-ton non-functioning chiller.

• Install a new 400-ton centrifugal chiller (York or equal) in the same location.

• Connect the new chiller to existing chilled water supply and return lines, and electrical service.

• Reinsulate new and existing chilled water piping.

• Test and balance the new chiller to ensure proper function.

• Connect the new chiller to the existing Siemens control system.

• Option #1: If funds are available, a second existing chiller (#2) with leaks and reduced capacity will also be replaced following the same procedure.

• The new chiller must be certified for performance per AHRI 550/590 I-P.

• Efficiency must range from 0.45-0.64 kW/ton (water-cooled).

• The location is USDA ARS, National Agricultural Library (NAL), 10301 Baltimore Avenue #115, Beltsville, MD 20705.

• Work hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding Federal holidays.

• Contractor must provide all labor, insurance, permits, tools, material, equipment, and travel.

• Work must be completed by properly trained and licensed personnel.

• Maintain clean work premises.

• Adhere to all location safety and security requirements, including OSHA compliance.

• Perform OSHA mandated safety training for all employees prior to work start.

• Coordinate site access and work schedules with the USDA's Location Monitor (LM).

• Obtain necessary permits (excavation, entrenchment, hot work).

• Submittals required include: Construction Work Plan, Progress Schedule, Schedule of Values, Quality Control Plan, Site Specific Safety Plan, training certificates, product data, shop drawings, test reports, and warranty.

• A site visit is highly recommended but not mandatory.

Solicitation / RFP / RFQ

This solicitation is for a chiller replacement project at the National Agricultural Library in Beltsville, Maryland. The contractor will be responsible for providing all labor, materials, equipment, and supervision for this project.

• Chiller replacement project as detailed in the attached Statement of Work, Drawings, Specifications, and General Wage Determination MD20260121, Mod. 1.

• Contract type: Not explicitly stated, but award will be based on Lowest Price Technically Acceptable.

• Period of Performance: 240 calendar days after receiving notice to proceed.

• Estimated Value: Not stated, but the requirement is a Total Small Business Set Aside with a size standard of $19.5 Million.

• Proposals are due by 1600 local time on 06/24/2026.

• Award will be made based on the Lowest Price Technically Acceptable (LPTA).

• This requirement is a Total Small Business Set Aside.

• NAICS Code: 238220 applies, with a size standard of $19.5 Million.

• An offer guarantee is not required.

• The contract performance period is 240 calendar days after notice to proceed.

• Option Item 001 is for a second chiller replacement project, subject to availability of funding.