Chinle Hospital preventive maintenance agreement (PMA) for Radiology Shimadzu RadSpeed Radiographic X-Ray system equipment
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), specifically the Chinle Comprehensive Health Care Facility (CCHCF) in Chinle, AZ, is soliciting quotes for a Preventive Maintenance Agreement (PMA) for its Radiology Shimadzu RadSpeed Radiographic X-Ray system equipment. This is a Total Small Business Set-Aside opportunity. Quotes are due by February 28, 2026, at 5:00 PM MS time.
Scope of Work
The contractor will provide comprehensive PMA and repair services for two (2) Shimadzu X-ray Units and one (1) digital portable unit located in the Radiology Department (rooms 2 and 3). Services must meet or exceed manufacturer recommendations and include:
- Annual preventive maintenance inspections.
- Emergency service, parts, and glassware coverage.
- Maintaining equipment to factory specifications 24/7.
- Rapid response times: one-hour telephone response and six-hour on-site response for customer requests, 24/7.
- Labor and travel coverage during normal business hours (Monday-Friday, 8:00 a.m. to 5:00 p.m.), with overtime rates for after-hours, weekends, and holidays.
Contract & Timeline
- Type: Firm-Fixed-Price Contract
- Set-Aside: 100% Total Small Business Set-Aside (NAICS 811210, Size Standard: $34.0 Million)
- Period of Performance: Base year from March 1, 2026, to February 28, 2027, with additional option years.
- Submission Deadline: February 28, 2026, at 5:00 PM MS time.
- Published Date: February 19, 2026.
Submission & Evaluation
Quotes must be submitted via email to Bennett Arvessto (bennett.arvessto@ihs.gov) in PDF format. Submissions should include the solicitation number, offeror's details (name, address, phone, UEI, EFT indicator), and information for evaluation. Evaluation factors are Past Performance, Technical Capability, and Price, with Past Performance and Technical Capability being significantly more important than price. Offerors should submit their best terms as discussions are not planned.
Additional Notes
This solicitation includes numerous Federal Acquisition Regulation (FAR) and Department of Health and Human Services (HHS) Acquisition Regulation clauses. Attachment A – Scope of Work provides further details. Specific equipment make, model, and serial numbers are listed. Payment terms are monthly in advance, with a 2% late charge for overdue payments.