CHIP DETECTOR, ELECT FOR USE ON MH-65

Form / Attachment / Pricing Sheet

This document, "Terms and Conditions," outlines the contractual terms and conditions applicable to the solicitation 70Z03826QB0000131. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) provisions and clauses that will govern any resulting contract.

• Contract Terms and Conditions: Includes general terms, provisions, and specific clauses relevant to the acquisition of commercial items.
• Provisions: Details instructions to offerors, including the period for acceptance of offers (60 calendar days) and quotation submission requirements (completion of the "Requirement" document).
• Evaluation: Clarifies that FAR 12 will be used for evaluation, with award made to the lowest priced offeror rated technically acceptable. Technical acceptability is evaluated as "acceptable" or "unacceptable" based on the offeror's ability to provide new manufactured commercial items from the OEM or an OEM-approved source, with exact part numbers listed.
• Certifications and Representations: Requires offerors to certify regarding responsibility matters, including debarment, suspension, convictions, and delinquent taxes. It also includes representations regarding felony convictions and unpaid Federal tax liability.
• Security Prohibitions and Exclusions: Addresses prohibitions related to covered telecommunications equipment and services, and restrictions concerning entities and activities related to Iran and Sudan.
• Quality Assurance: Outlines requirements for products that will touch USCG aircraft, including immediate notification of any issues, contractor's quality control manual, and changes impacting the product.
• Packaging and Shipping Instructions: Specifies requirements for packaging, labeling, and shipping to the USCG Aviation Logistics Center.
• Inspection and Acceptance: Details the process for inspection and acceptance of material at the destination.
• Deliveries and Performance: States that F.O.B. Destination is requested for all deliverables.
• Invoicing Instructions: Provides instructions for submitting invoices electronically.
• Full Text Clauses: Includes specific FAR and HSAR clauses incorporated by reference or in full text, such as those related to increased quantities, deviations, and various certifications.

This document is critical for bidders as it defines the legal and contractual framework for the opportunity. It details how offers will be evaluated, the specific requirements for compliance, and the terms that will govern the contract. Bidders must carefully review these terms to ensure they can meet all obligations and to accurately prepare their proposals and pricing. Key areas of focus include evaluation criteria, submission requirements, and various certifications and representations.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the US Coast Guard Aviation Logistics Center for "CHIP DETECTOR, ELECT FLIGHT CRITICAL" parts.

• Item #: 1

• National Stock Number (NSN): 1680-01-HS1-7050

• Part Number: 1B7858-4

• Nomenclature: CHIP DETECTOR, ELECT FLIGHT CRITICAL

• Unit of Issue: EA (Each)

• Part Manufacturer CAGE Code: 97484

• Quantity: 40

• Optional Quantity: 40

• Requested Date of Delivery: 2026-11-02

• The RFQ includes FAR 52.217-6 Option for Increased Quantity (MAR 1989). Bidders must indicate agreement or disagreement with this clause.

• F.O.B. Point is requested as Destination. Offers will be considered F.O.B. Destination unless F.O.B. origin is specified with estimated shipping costs.

• Bidders are required to provide a quote for the specified item.

• The document asks for agreement to the "Option for Increased Quantity Clause, 52.217-6".

• Estimated Shipping Cost is required if F.O.B. Origin is specified.

Not specified in the provided text.

• The POC for this RFQ is Alex-Marie.B.Midgett@uscg.mil.
• The document is an Excel spreadsheet with a sheet named "RFQ".

Justification for Other Than Full and Open Competition

This document justifies the U.S. Coast Guard's procurement of spare parts for MH-65 helicopters using Simplified Acquisition Procedures (SAP) under FAR 12.102(a). The procurement is for "CHIP DETECTOR, ELECT" parts.

• Item: CHIP DETECTOR, ELECT
• NIIN: 01-HS1-7050
• P/N: 1B7858-4
• Quantity: 40 (with 40 optional)

This document does not specify contract type, period of performance, or estimated value.

This document is a justification for a sole-source procurement and does not outline proposal submission or evaluation criteria.

This procurement is justified as "ONLY ONE SOURCE REASONABLY AVAILABLE" due to the parts being "BRAND NAME" and essential to the MH-65 helicopter's requirements. Market research indicates that only the Original Equipment Manufacturer (OEM), Eaton Aerospace LLC, or its authorized distributor, Airbus Helicopters, Inc., can provide these parts. Procurement from other sources would compromise aircraft and crew safety.

• The solicitation will require documented traceability to the OEM and a Certificate of Conformance.
• The document indicates that market research was conducted and that technical data for acquisition by other than the OEM is not available.
• The contracting officer will determine fair and reasonable pricing using methods such as market research, comparison of proposed prices with previous purchases, current price lists, comparison with similar items, comparison to IGCE, or personal knowledge.