Chippewa National Forest - Janitorial - Deer River RD

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically WD MN 2015-4959, Revision No. 28, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts in specific counties of Minnesota (Aitkin, Cook, Itasca, Kanabec, Koochiching, Lake, Pine).

• Lists numerous occupational classifications with corresponding hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare and Paid Sick Leave (EO 13706).
• Details provisions for Vacation and Holidays.
• Includes notes on specific occupational footnotes, such as those for Computer Employees and Air Traffic Controllers/Weather Observers.
• Outlines procedures for requesting additional classifications and wage rates (Conformance Process using SF-1444).
• Provides information on Executive Orders related to paid sick leave and minimum wage for federal contractors.

This document is crucial for bidders as it dictates the minimum labor costs that must be factored into their proposals for any contract requiring services in the specified Minnesota counties. Bidders must ensure their proposed wages and benefits meet or exceed those listed for each relevant occupation to comply with the Service Contract Act and associated executive orders.

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire required for bidders to complete and submit with their offer. It is designed to gather information about the offeror's qualifications, experience, and capabilities relevant to the opportunity.

• Offeror Information: Requires the Offeror's Name, SAM UEI Number, Email Address, and Point of Contact (Name and Phone).
• Business Details: Asks for the type of business (Company, Corporation, Non-profit, Co-partner, Individual).
• Experience: Inquires about years of experience in the specific line of work and as a prime/subcontractor.
• Past Projects: Requires a list of projects completed in the last 3 years, including contract amount, type, completion date, and contact information for verification.
• Concurrent Commitments: Asks for a list of current contractual commitments.
• Past Performance: Questions regarding failure to complete work or work completed by performance bond, with a request for specification if "yes".
• Organizational Capacity: Details on the number of employees, payroll status, and specific supplies, tools, equipment, and facilities to be used. Includes an option to estimate the rate of progress.
• Personnel: A section to list employees assigned to janitorial services and their experience.
• Approach Narrative: A request for a brief narrative describing the anticipated approach to the project, with instructions to use additional pages.
• Certification: A mandatory certification statement to be signed by the offeror, confirming the accuracy of the provided information.

Bidders must complete this questionnaire accurately and thoroughly to demonstrate their experience and capability to perform the work. Failure to provide complete information may impact the evaluation of their offer. The questionnaire helps the government assess the offeror's past performance, resources, and proposed approach.

Form / Attachment / Pricing Sheet

This document contains architectural floor plans for various structures related to the Deer River Ranger District, including a residence, ranger office, basement plan, warehouse, and crew quarters. These plans provide detailed layouts, dimensions, and room specifications.

• Residence #4: Floor plan with room dimensions and labels (Living Room, Kitchen, Dining Room, Bedrooms, Bathrooms, Garage).
• Deer River Ranger Office: First Floor Plan and Basement Plan, detailing office areas, mechanical rooms, storage, conference rooms, and restrooms.
• Warehouse: Floor plan and wall section showing layout for workshop, storage, and mechanical areas, along with construction details.
• Deer River Crew Quarters: Floor plan with multiple sleeping rooms, bathrooms, a kitchen, and living area, including a room finish schedule.

These floor plans are critical for bidders to understand the physical scope and layout of any facilities involved in the opportunity. They provide essential details for estimating construction, renovation, or maintenance requirements, and for visualizing the operational needs of the spaces.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items/Price Schedule for the Deer River Janitorial Chippewa National Forest opportunity. It requires contractors to submit pricing for all items as part of the solicitation.

• Item 01: Main Office/Garage Cleaning, with an estimated quantity of 12 months.
• Item 02: Annual Bunkhouse and Residence Cleaning, with an estimated quantity of 1 job.
• The pricing will be firm-fixed-price.
• Fields for Contractor Name, Contractor UEI, Contractor Signature, and Date are included for completion.

This document is critical for bidders as it outlines the specific services for which pricing must be submitted. It details the items to be cleaned and their estimated quantities, directly impacting proposal preparation and cost estimation. The period of performance is February 1, 2026, to January 31, 2027.

Statement of Work (SOW) / Performance Work Statement (PWS)

This solicitation seeks janitorial services for the Deer River Ranger Station on the Chippewa National Forest.

• Frequency: Services are required once per week (Thursday or Friday), once per month, semi-annually, and annually.

• Areas to be cleaned: Includes restrooms, showers, kitchen, public and office areas (including front/rear entryways, staircases, exercise room, general office space on two levels), weight room areas, garbage collection, baseboards, windowsills, entry door glass, blinds, valances, fluorescent lights, furnace room, storage room, bunkhouse, and residence.

• Specific Tasks: Detailed cleaning instructions are provided for each area, including scrubbing sinks, vacuuming/mopping floors, cleaning surfaces with disinfectant, dusting, emptying trash, cleaning toilets and urinals, cleaning shower stalls, and cleaning appliances.

• Supplies: The Forest Service will provide vacuum cleaners and routine cleaning materials (mops, brooms, toilet bowl cleaner, glass cleaner, disinfectant). Contractors must provide specialty or power equipment (e.g., carpet shampooer, steam cleaners) and may provide preferred supplies.

• Work is to be performed during scheduled times arranged with the COR, between 8:00 AM and 3:30 PM on work days.

• The attached Office Cleaning Checklist will be used by the COR for inspections.

• Location: Deer River Ranger Station, Deer River, MN.

• Office Occupancy: Approximately 30-55 people, depending on the season.

• Contractors must furnish all transportation and incidentals.

• Contractors are encouraged to visit the offices prior to bidding to understand existing conditions. No extras will be allowed for misunderstanding the scope of work or existing conditions.

Form / Attachment / Pricing Sheet

This document is a cleaning checklist for the Deer River Ranger Station, outlining tasks to be performed on a weekly, monthly, semi-annual, and annual basis. It serves as a guide for maintaining cleanliness within various areas of the facility.

• Weekly Tasks: Includes cleaning of kitchens, restrooms/showers, public and office areas, and garbage disposal.
• Monthly Tasks: Dusting baseboards, window sills, and cleaning entry door glass.
• Semi-Annual Tasks: Dusting blinds/valances, shaking out entry mats, and cleaning fluorescent fixtures.
• Annual Tasks: Shampooing carpets, washing interior/exterior windows, cleaning restroom wall tile, and thorough cleaning of the bunkhouse and a specific residence (including carpet shampooing).
• Each task includes a "No/OK" checkbox for tracking completion.

This checklist details the specific cleaning requirements and frequency expected for the Deer River Ranger Station. Bidders responding to an opportunity that includes janitorial services should use this document to understand the scope of work, the level of detail required, and the performance standards for cleaning services. It is crucial for estimating resources, developing a compliant proposal, and understanding ongoing operational expectations.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, serving as the sole solicitation for Janitorial Services at the Chippewa National Forest – Deer River Ranger Office. It is issued as a Request for Quotation (RFQ) under solicitation number 12444626Q0002.

• Janitorial Cleaning services at the Deer River Ranger Office.

• Specific details are referenced in the Schedule of Items, SOW-SPECS, Floorplans, Cleaning Checklists, and Wage Determination.

• Anticipated award is a firm-fixed-price purchase order with a base period of one year.

• Options may be exercised to extend the period of performance for up to six additional months.

• Due Date: January 26, 2026, by 1:00 PM CT.

• Submission Method: Email to fay.chiappone@usda.gov. Offerors are responsible for confirming receipt.

• Questions Deadline: January 19, 2026, by 1:00 PM.

• Evaluation Criteria: Lowest price technically acceptable. The lowest priced offer will be evaluated for Technical Acceptability and Past Performance. If not acceptable, the next lowest priced offer will be evaluated.

• Required Submissions: Completed Attachment 2 (Schedule of Items), completed Attachment 7 (Experience Questionnaire), and acknowledgement of any amendments.

• Compliance Check: Offers will undergo a preliminary pass/fail compliance check.

• This acquisition is a Total Small Business Set-Aside.

• The applicable North American Industry Classification Standard (NAICS) Code is 561720.

• The small business size standard is 22M.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Technical data and supporting documentation are available via attachments, including SOW-SPECS, Floorplans, Cleaning Checklists, and Wage Determinations.

• A site visit is not scheduled; interested offerors are encouraged to visit the site on their own.

• Numerous FAR clauses and provisions are incorporated by reference, covering terms and conditions, small business requirements, labor standards, and more.