Cibola National Forest - Cibola Reforestation Tree Shelter Supply Order
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service, Cibola National Forest, has issued a Request for Quotation (RFQ) for a Reforestation Tree Shelter Supply Order. This acquisition seeks 60,000 conical high-UV seedling protection shelters for a tree planting project on the Bear Trap Fire, Magdalena Ranger District, New Mexico. This opportunity is a Total Small Business Set-Aside. Offers are due by June 23, 2026, at 5:00 PM Eastern Standard Time.
Scope of Work
The primary requirement is the supply of 60,000 conical high-UV seedling protection shelters. These shelters must be made of rigid polymer, high UV translucent formulation, light off-white color, and be stable enough to be pushed into soil without tools. They must allow sufficient light for photosynthesis while providing shade. Specific dimensions are 7” diameter at the base, 4” diameter at the top, and 18 inches in height. Packaging requires shipment on pallets with protective covers, approximately 1,600 – 2,000 units per pallet.
Contract Details
This is a Request for Quotation (RFQ), solicitation number 12444326Q0026. The government intends to make one award. The period of performance is from July 1, 2026, to December 31, 2026, with delivery required on or before December 31, 2026. Early deliveries are accepted. The delivery point is the Magdalena RD Fire Work Center, 4054 NM-107, Magdalena, NM 87801. Delivery trucks must be equipped with a lift for unloading, as the site lacks a forklift or loading dock.
Submission & Evaluation
All offers must be emailed to Ashley.Stoltzfus@usda.gov by June 23, 2026, at 5:00 PM EST. Questions regarding the solicitation must be submitted via email to the same contact by June 16, 2026, at 5:00 PM EST. A question and answer document may be posted to SAM.gov if applicable. Quotes will be evaluated based on the Lowest Price Technically Acceptable (LPTA) criteria. The lowest priced offer will be evaluated for technical acceptability first, considering a sound and compliant technical approach, ability to meet schedule, and explanation of any unmet requirements. Pricing must be submitted for all items to be considered responsive. The period for acceptance of offers is 90 calendar days.
Eligibility & Notes
This acquisition is a Total Small Business Set-Aside under NAICS code 113210. All responsible small business concerns may submit a quotation. The solicitation incorporates numerous FAR and AGAR clauses by reference, including AGAR 452.203-71 (Anti-Discrimination/DEI Compliance) and 452.203-72 (Unenforceable Supplier Terms). Offerors should review these carefully. Agency protest procedures are outlined, with a Tier 1 resolution process with the Contracting Officer.