Clean cooking exhaust

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive cleaning and inspection of commercial kitchen exhaust systems at Seymour Johnson Air Force Base, North Carolina.

• Specific Tasks:

  • Cleaning and decontamination of duct interiors, hoods, filters, plenum chambers, fan housings, blades, and louvers to bare metal.
  • Ensuring exhaust systems are cleaned to bare metal, free of grease, residue, and combustible deposits, including fire suppression piping.
  • Inspection of attic and roof areas for grease seepage and reporting findings.
  • Reinstallation of access panels with new gasket material for airtight seals.
  • Lubrication of fans, blower units, and motors; adjustment of dampers, vanes, and diffusers.
  • Replacement of frayed or split fan belts.
  • Use of qualified technicians trained in NFPA-compliant exhaust system cleaning.
  • Application of protective coverings for adjacent equipment and surfaces.
  • Relocation and restoration of movable furniture/equipment as necessary.
  • Provision of service reports detailing facilities serviced, work performed, and deficiencies noted.

• Facilities to be serviced: Includes various kitchens and snack bars across multiple buildings (e.g., Dining Facility, Child Care Center, Bowling Center, Compass Cafe, Fire Department, Flight Kitchen, and other Kitchens).

• Frequency: Services are required quarterly or semi-annually depending on the facility.

• Performance Objectives:

  • Inspection and Cleaning Services: No more than 1 customer complaint per month; 100% compliance with NFPA 96 standards; 98% of scheduled inspections and cleanings completed on time.
  • Reporting and Documentation: 100% of inspection reports, cleaning reports, and deficiency reports submitted within the specified timeframe; 100% accuracy in documentation.
  • Health, Safety, and Environmental Compliance: Zero safety incidents or violations; 100% compliance with OSHA standards and other relevant safety and environmental regulations.

• Quality Assurance: Government will inspect and evaluate contractor performance. A Quality Assurance Surveillance Plan (QASP) will be used. Performance will be assessed through periodic surveillance, customer complaints, and review of audits.

• Place of Performance: Seymour Johnson Air Force Base, North Carolina.

• Period of Performance: Not explicitly stated in this document, but the PWS details ongoing service requirements.

• Compliance: Work must comply with NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, the National Safety Council, and DAFMAN 91-203.

• Cleaning Agents: Must be non-flammable, non-combustible, and non-explosive; subject to Government approval.

• Waste Disposal: All waste materials must be collected, contained, transported, and disposed of off-base in compliance with federal and state environmental regulations.

• Personnel: Employees must have current and valid professional certifications and licenses. English language proficiency is required for customer interaction. Background checks may be required.

• Safety: Contractor must comply with OSHA requirements, furnish safety equipment, and ensure a safe work environment. Substance abuse testing is required.

• Government Furnished Property/Services: Government will provide electricity, water, and sewage. No government-furnished facilities, equipment, or materials are provided.

• Contractor Furnished: Contractor must furnish all labor, supervision, equipment, tools, and materials not specified as government-furnished.

• Reporting: A work schedule must be submitted five business days prior to commencement. Service reports are daily. Inspection certificates and deficiency notifications are required. A final completion report is consolidated quarterly and semi-annually.

• Security: Contractor must comply with all base security regulations and force protection conditions. Required training includes Level I - Antiterrorism Awareness Training.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It lists the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in the specified geographic area (North Carolina Counties of Wayne).

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Worker, Electrician, Nurse, Technician, etc.) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that required fringe benefits follow the occupational listing. Specific details on Health & Welfare benefits are provided at the end of the document.
• Executive Orders: Mentions applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their respective requirements and minimum hourly rates.
• Vacation and Holidays: Details the minimum paid vacation and holiday provisions required for covered employees.
• Conformance Process: Outlines the procedure for classifying and determining wages for occupations not listed in the wage determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It dictates the baseline wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is the Present and Past Performance Information Form (PPIF). Bidders are required to provide detailed information for each contract they identify as recent and relevant to this solicitation. A separate form must be completed for each contract.

• Offeror Information: Company/Division Name, Cage Code, SAM UEI, and any additional information regarding subcontractors or organizational changes.
• Program Title: The title of the contract effort.
• Contract Specifics: Customer Name, Address, Phone Number, Contract Number, Applicable Order Numbers, Type of Contract, Period of Performance, Initial Contract Price/Cost, Final Amount/Amount Invoiced to Date, Reason for Change(s) in Value, Original Completion Date, Current Scheduled Completion Date, Number and Reason for Change(s) in Schedule.
• Description of Effort: A description of the work performed as a prime or subcontractor, including how it relates to the current requirement (referencing PWS paragraphs where applicable).
• Self-Assessment: A description of the performance record, including any problems encountered and corrective actions taken.
• Current Status of Contract: The current status of the contract.
• Customer Points of Contact: Names and contact information for the Primary customer points of contact, Program Manager or Contracting Officer’s Representative, Contracting Officer, and Administrative Contracting Officer or Contract Administrator.

This form is crucial for bidders to document their relevant past performance. The information provided will be used to assess the bidder's capability and experience in performing similar work, which is a key component of the evaluation process for this solicitation.

Solicitation / RFP / RFQ

This solicitation (FA480926Q0039) is for Cleaning Cooking Exhaust Services at Seymour Johnson Air Force Base. The services are required for various facilities including dining facilities, child care centers, bowling centers, cafes, fire departments, and flight kitchens.

• Provision of all necessary supervision, personnel, equipment, transportation, material, and other items and services to perform Clean Cooking Exhaust Systems services.

• Services are to be performed in accordance with the Performance Work Statement (PWS).

• Product Service Code: J041

• Pricing Arrangement: Firm Fixed Price

• The solicitation issue date is June 8, 2026.

• The offer due date is June 22, 2026, at 10:00 AM.

• The North American Industry Classification Standard (NAICS) code is 561790.

• The size standard is USD 9,000,000.00.

• The contract includes options to extend services and the term of the contract.

• Offers must be submitted by the due date specified.

• Evaluation will be based on price and past performance.

• Price will be evaluated for reasonableness.

• Past Performance will be rated as Acceptable or Unacceptable.

• This acquisition is set aside 100% for Women-Owned Small Business (WOSB).

• The solicitation includes various FAR and DFARS clauses incorporated by reference and in full text, covering areas such as contract administration, payment instructions, and representations and certifications.

• Attachment 1 is the Performance Work Statement.

• Attachment 2 is the Wage Determination.

• Attachment 3 is Present and Past Performance Information.