Closed Circuit Television (CCTV) and Control Access System Maintenance - Ft. Bliss, TX

Solicitation / RFP / RFQ

This solicitation (W56ZLW26Q00020001) is for comprehensive maintenance and repair services for existing security cameras (Avigilon) and access control systems (DAQ Electronics) at buildings 5800 and 2424A, Fort Bliss, TX. The contract is for non-personal services and requires scheduled preventive maintenance, unscheduled on-call repairs, and 24/7 emergency response with a 4-hour on-site response time for critical failures.

• Semiannual Preventive Maintenance Services (PMCS): Includes full servicing of all Access Control Systems and Security Cameras for Buildings 5800 and 2424A. This is a Firm Fixed Price (FFP) item.

• Quarterly Examination: Includes full inspection of all Access Control Systems and associated access control points in Buildings 5800 and 2424A. This is also an FFP item.

• Emergency Services, Unscheduled Maintenance, and Corrective Repairs: Reimbursable under a Not-to-Exceed (NTE) CLIN. Requires a 24-hour availability for emergency response and a 4-hour on-site response time for critical failures. Corrective repairs require written authorization from the Contracting Officer (KO) or designated representative.

• OEM Certification: Contractors must be currently authorized or certified by DAQ Electronics and Avigilon to perform maintenance, diagnostics, and repairs.

• Personnel Qualifications: Contractor personnel must be trained, competent, and capable, meeting all applicable Federal, State, Local, and installation certification, licensing, and medical requirements.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year (March 16, 2026 - March 15, 2027) plus four option years, extending to March 15, 2031.

• NAICS Code: 561621 (Security Systems Services)

• Size Standard: USD 25,500,000.00

• Offer Due Date: March 9, 2026, 10:00 AM Local Time.

• Submission Format: Quotes are to be submitted electronically in PDF or Microsoft Office formats.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer conforms to the solicitation, is determined to be Technically Acceptable, and provides the Lowest Evaluated Price. Technical Acceptability and Past Performance will be evaluated on an Acceptable/Unacceptable basis. Price will be evaluated for fair and reasonable pricing.

• Key Deadlines: Questions due by March 4, 2026, 10:00 AM CST.

• The acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses related to contract terms, conditions, payment, security, and reporting.

• Technical Exhibits A and B provide lists of equipment and a map of the 5800 building.

• Vendor Questions and Responses are included, clarifying requirements such as OEM certifications, system substitution, and site visits.

Solicitation / RFP / RFQ

This solicitation (W56ZLW26Q00020001) is for comprehensive maintenance and repair services for existing security cameras (Avigilon) and access control systems (DAQ Electronics) at buildings 5800 and 2424A, Fort Bliss, TX 79916. The contract is for non-personal services.

• Scheduled preventive maintenance (semi-annual and quarterly).

• Unscheduled on-call repairs.

• 24/7 emergency response capability with a mandatory 4-hour on-site response time for critical failures.

• Contractor personnel must possess current, manufacturer-issued certifications for DAQ Electronics and Avigilon systems.

• Compliance with all applicable Federal, State, and Local environmental, safety, and occupational laws and regulations.

• Maintenance of a tracking log for customer complaints and actions taken.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year (March 16, 2026 - March 15, 2027) plus four option years.

• NAICS Code: 561621

• Size Standard: $25,500,000.00

• Offer Due Date: March 09, 2026, 10:00 AM Local Time.

• Submission Format: Electronic in PDF or Microsoft Office formats.

• Evaluation Criteria: Technical Acceptability, Past Performance, and Lowest Evaluated Price.

• Technical Acceptability requires meeting all PWS minimums, including OEM certification, 4-hour emergency response, qualified personnel, appropriate tools/methods, a Quality Control approach, understanding of NTE CLIN structure, and a clear process for deficiency reporting.

• Past Performance will be evaluated based on recent and relevant experience.

• The acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses. Key clauses relate to System for Award Management, Commercial Products and Services, Payment Instructions (WAWF), Service Contract Labor Standards, and various prohibitions.

• A Performance Work Statement (PWS) is included, detailing specific requirements and performance standards.

• Technical Exhibits list specific equipment associated with the Entry Control and Camera Systems.

• Vendor Questions are due by March 4, 2026.

Amendment / Modification

This amendment modifies the original solicitation (W56ZLW26Q0002) dated 04 March 2026. Key changes include:

• Extended Quote Submission Deadline: The deadline for quote submission has been extended.
• Updated CLIN Structure: Modifications have been made to the Contract Line Item Number (CLIN) structure.
• Revised Performance Work Statement (PWS): The PWS has been updated.
• Amended Evaluation Factors and Instructions: Changes have been made to the evaluation factors and instructions provided to offerors.
• Provided Q&A Responses: Responses to vendor questions have been included.

All other terms and conditions from the original solicitation remain unchanged.

• Response Due Time: Changed from 09:00 AM to 10:00 AM.

• CLINs/SLINs/ELINs: Several CLINs and Option Line Items have been modified, including changes to quantities and descriptions. Notably, CLIN 0004 and Option Line Item 1004, 2004, 3004, and 4003 have been deleted.

• Addendum to 52.212-1, Instructions to Offerors: Modified to include "ADDENDUM TO FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS."

• Addendum to FAR 52.212-2, Evaluation: Modified to include "ADDENDUM TO FAR 52.212-2 -- EVALUATION -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES."

• The quote submission deadline has been extended.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in rejection of their offer.

• Offerors may amend their submitted offers by letter or electronic communication, provided it references the solicitation and amendment and is received before the new opening hour and date.

• The solicitation now includes an addendum to the evaluation criteria, emphasizing Technical Acceptability and Past Performance as non-price factors, with Price being the determining factor among acceptable offers.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division "Register of Wage Determinations Under the Service Contract Act." It provides a list of occupational codes, titles, and corresponding minimum hourly wage rates and fringe benefits applicable to contracts in specific geographic areas. This particular determination is for "Texas Counties of El Paso, Hudspeth."

This document is crucial for potential bidders on government contracts subject to the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of employees working on such contracts within the specified geographic area. Bidders must review this document to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals. It details rates for a wide range of occupations, from administrative support and clerical roles to health occupations, technical roles, and transportation/mobile equipment operation. It also outlines specific provisions for paid sick leave (EO 13706), holiday pay, vacation time, and hazardous pay differentials. The document also includes information on the conformance process for classifying employees not explicitly listed.

Other / Unclassified

This document is a "Memorandum for Record" detailing the justification for limiting competition for a contract action at or below the Simplified Acquisition Threshold (SAT). It outlines the requiring activity (32nd Army Air and Missile Defense Command at Fort Bliss, TX) and the contracting activity (MICC-Ft. Hood, TX).

This document explains that the contract is for comprehensive maintenance and repair of existing security cameras (Avigilon) and access control systems (DAQ Electronics) at Fort Bliss, TX. Key requirements include scheduled preventive maintenance, unscheduled repairs, and a 24/7 emergency response capability with a mandatory 4-hour on-site response time for critical failures. The justification for limiting competition is based on the mandatory requirement for contractor personnel to hold current manufacturer-issued certifications from DAQ Electronics and Avigilon. These certifications are necessary because the systems operate using proprietary hardware and software restricted to certified technicians. Non-certified personnel cannot access required diagnostic utilities or perform firmware updates, which would void warranties, compromise system integrity, and introduce cybersecurity vulnerabilities. Market research confirms that only vendors certified by both manufacturers can legally and technically meet the Government's minimum needs. The contract type is specified as Fixed Price, and the funds are Operations & Maintenance, Army (OMA) for FY26. The document indicates that this justification will be posted with the solicitation as it is a brand name restriction over $25K.