CMR Bathroom Renovation for US Embassy Ljubljana, Slovenia

Form / Attachment / Pricing Sheet

This document is a Standard Form 18 (SF-18) Request for Quotations (RFQ) for the "CMR BATHROOM RENOVATION" project. It serves as an official request for potential vendors to submit quotes for the specified services.

• RFQ Number: 19S16026Q0007
• Date Issued: May 6, 2026
• Requisition/Purchase Request Number: PR15995783
• Issuing Office: Embassy of the United States of America, General Services Office, Ljubljana, Slovenia.
• Contact Person: Marijan Kruhar, Procurement Supervisor (kruharm@state.gov)
• Services Required:
  • CLIN 001: Leak identification and repair (Quantity: 1)
  • CLIN 002: Bathroom Renovation (Quantity: 1)
  • CLIN 003: VAT (Quantity: 1)
• Delivery: FOB Destination, Other (See Schedule)
• Submission Deadline: May 22, 2026, by 13:00 hrs.

This form outlines the specific services required for a bathroom renovation project, including leak identification, repair, and general renovation. Bidders must use this form to submit their quotations, including pricing for each CLIN. The deadline for submission is clearly stated, and bidders are instructed to indicate if they are unable to quote. The document also notes that detailed service descriptions are provided in attached pages.

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) for CMR BATHROOM RENOVATION at the U.S. Embassy Ljubljana, Slovenia. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

• The scope of work is detailed in Attachment 1: Statement of Work (SOW).

• The RFQ includes sections on Pricing, Packaging and Marking, Inspection and Acceptance, Deliveries and Performance, Contract Administration Data, Special Terms and Conditions, Clauses, and Instructions on How to Submit a Quotation.

• Specific deliverables include: Securities/Insurance, Construction Schedule, Payment Request, Request for Substantial Completion, and Request for Final Acceptance.

• Contract type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but completion is required within 25 days of the notice to proceed.

• Estimated Value: Anticipated range is less than $25,000.00.

• Quotations are due by 13:00 on May 22, 2026.

• Submissions must be in English and electronic, sent to LjubljanaQuotes@state.gov.

• File size must not exceed 30MB; larger submissions must be split into multiple emails.

• Required submission components include: SF-18, Section A (Pricing), Section L (Representations and Certifications or Proof of SAM Registration), additional information as required in Section J, and Contractor Certification: NDAA Covered Telecommunications Equipment.

• Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible quoter. Acceptability is based on compliance with RFQ terms, and responsibility is based on FAR 9.1 requirements (performance ability, integrity, experience, organization, equipment, and eligibility).

• Offerors must have an established business with a permanent address and telephone listing in Slovenia or plan to establish an office within 30 days of contract award.

• Offerors must be technically qualified and financially responsible.

• Proof of SAM registration is required.

• No specific set-aside is mentioned.

• A site visit is scheduled for Wednesday, May 13, 2026, at 11:00 AM at the CMR, Cesta 27 aprila 61, Ljubljana, Slovenia.

• Prospective offerors must contact Marijan Kruhar at kruharm@state.gov to provide a list of attendees by 15:00 on Monday, May 11, 2026.

• Offerors are encouraged to register in the SAM database (https://www.sam.gov).

• The contract includes numerous FAR clauses and DOSAR clauses, covering areas such as insurance, labor, safety, and prohibitions on certain telecommunications equipment.

Statement of Work (SOW)

This Statement of Work (SOW) defines the services to be performed by a Construction Contractor for minor construction improvements at the Ljubljana Existing Chief of Mission Residence (CMR) Compound. The project includes the identification and repair of an existing leak and a bathroom renovation on the 1st floor.

• Project Location: Chief of Mission Residence (CMR), Cesta 27. Aprila 61, Ljubljana, Slovenia.

• Project Objective: Provide complete construction services and supervision for a bathroom renovation and leak repair.

• Key Tasks:

  • Leak identification and repair.
  • Bathroom renovation, including demolition of existing finishes and fixtures.
  • Construction of a curbless (walk-in) shower.
  • Installation of new plumbing, electrical systems, finishes, fixtures, and accessories.
  • Ventilation system assessment and potential modification to prevent odor transfer.
  • Site preparation, dust control, and protection of existing elements.
  • Removal and disposal of debris.
  • Surface preparation and painting of bathroom walls.

• Design-Build (DB) Project Delivery: Contractor to provide design and construction services.

• Work must comply with US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) and local requirements.

• Contractor must maintain a neat and clean work area.

• All materials and products must be approved.

• A minimum one (1) year warranty is required for materials and workmanship.

• Work schedule: Normal building hours (8:00 to 15:00 Monday-Friday), excluding local and bank holidays, unless approved otherwise.

• The project is located at the U.S. Embassy in Ljubljana, Slovenia.

• Design Expertise: If host country professionals are used, they must be proficient in English and licensed/qualified.

• Safety: Contractor must train employees on safe work practices, submit safety documentation (AHAs, training records, SDS), and ensure use of appropriate Personal Protective Equipment (PPE).

• Materials: Shipments to be consigned to the U.S. Embassy in Ljubljana.

• Quality Assurance: Contractor must maintain a quality assurance and quality control system.

• Heritage Structure: Demolition work must be performed with extreme care to avoid damage to existing architectural finishes. Low-impact methods are required; mechanical demolition generating vibration is prohibited in sensitive areas.

• Key Deliverables: Construction Planned Management bar graph system, completed renovation, and project handover.

• Milestones: Kick-Off meeting (1 day), Site Visit (1 day), Site Assessment and Cost Estimate (10 days), Full schedule approval (3 days), Order materials/products (5 days), Construction (20 days), Project Handover (5 days).

Form / Attachment / Pricing Sheet

This document is a "Breakdown of Price by Divisions of Specifications" form from the United States Department of State. It is intended for offerors to detail their proposed pricing for an opportunity, broken down by various divisions of specifications.

• The form requires pricing to be itemized by division, including:
  • General Requirements
  • Site Work
  • Concrete
  • Masonry
  • Metals
  • Wood and Plastic
  • Thermal and Moisture
  • Doors and Windows
  • Finishes
  • Specialties
  • Equipment
  • Furnishings
  • Special Construction
  • Conveying Systems
  • Mechanical
  • Electrical
• It also includes fields for Labor, Materials, Overhead, Profit, and Total for each division.
• Separate sections are provided for "Allowance Items" and "Alternates" (to be listed separately and not included in the total).
• The form requires the Offeror's name and Date.

Bidders must complete and submit this form as part of their proposal to provide a detailed cost breakdown for the work described in the solicitation. This allows the government to evaluate the pricing structure and ensure it aligns with the scope of work.

Forms / Attachments / Pricing Sheets

This document provides a detailed list of all products and materials to be used in the Chief of Mission Residence Bathroom Renovation project at the U.S. Embassy in Ljubljana, Slovenia. It serves as a specification for the materials and finishes required for the renovation.

• Products List: Details specific items such as sinks, faucets, toilets, shower systems, and exhaust fans, including manufacturer, model, dimensions, and color.
• Tiles List: Specifies the floor and wall tiles to be used, including manufacturer, product name, model, dimensions, and color.

This document is crucial for bidders to understand the exact specifications and quality of materials required for the renovation. It directly impacts material procurement, cost estimation, and the final execution of the project to meet the government's aesthetic and functional requirements.

Form / Attachment / Pricing Sheet

This document is a Contractor Certification for NDAA Covered Telecommunications Equipment, required by the US Embassy in Ljubljana, Slovenia. It aims to ensure compliance with Section 889(a)(1)(B) of the National Defense Authorization Act (NDAA), which prohibits contracts with entities using certain telecommunications equipment or services produced by specified Chinese companies (Huawei, ZTE, Hytera, Hangzhou, Dahua, or their subsidiaries/affiliates).

• A direct question asking if the company uses telecom equipment or services from the listed manufacturers (YES/NO).
• If YES, follow-up questions require a description of the equipment in use, the percentage of covered technology in the company's communications platform, willingness to provide a removal plan by 2022, and willingness to provide a detailed list of covered equipment.
• A signature block for company name, representative name & title, phone, email, date, and signature.

Potential bidders must complete and submit this certification. Their responses will determine their eligibility to contract with the US Embassy in Ljubljana, Slovenia, based on their use of specific telecommunications equipment and services. Failure to comply or provide accurate information may prevent the award of a contract.