CNAP FLAG OFFICE SUPPORT SERVICES

Form / Attachment / Pricing Sheet

This document is a price template provided for bidders to use when preparing their proposals. It outlines the structure for detailing labor costs, including hours, rates, and various overhead and fee components, across the base year and option years.

• Period of Performance: Details the base year (2026-2027) through Option Year 4 (2030-2031).
• Labor Categories: Specifies 'Material Coordinator' as the primary labor category.
• Hours: Indicates 3824 labor hours per year for the base and option years.
• Cost Components: Includes fields for Labor Rate, Fringe, Overhead (OH), General & Administrative (G&A), Burdened Rate, and Fee.
• CLINS: Structures costs by CLIN (Contract Line Item Number), specifically CLIN 1000 for Labor.
• Totals: Provides subtotals for labor and overall totals for each year.
• Escalation: Includes a section for escalation in option years, though formulas appear to be generating errors ('#DIV/0!').

Bidders must accurately complete this template to detail their proposed pricing for the opportunity. It is crucial for understanding the expected labor structure and for submitting a compliant and competitive financial proposal. Bidders are responsible for the accuracy of all formulas within their submission.

Solicitation / RFP / RFQ

This solicitation (N0024426R3102) is for CNAP FLAG OFFICE SUPPORT SERVICES. The resulting task order will be awarded as a competitive Woman Owned Small Business (WOSB) set-aside task order under SeaPort NxG. The incumbent for this requirement is Tek Source USA, Inc.

The Performance Work Statement (PWS) outlines services for the Flag Secretary Office and Official Function support for the Commander Naval Air Force U. S. Pacific Fleet (COMNAVAIRPAC/CNAP) in San Diego, CA. Key areas include:

• Flag Secretary Office Support: Minor general maintenance, submitting trouble calls to Public Works, maintaining safety requirements, custodial control of government vehicles, preparing drawings for ceremonies/programs, expediting engraving requests, and providing setup/breakdown for official events.

• Official Functions and Events Menu Planning: Creating menus, budgets, and table/seating layouts for official events, including pre-planning, final reviews, grocery list preparation, and standard meal/reception preparation. The contractor is not responsible for providing meals/beverages.

• Ceremonial and Reception Material Warehouse Management: Conducting inventory, issuing, inspecting, and maintaining ceremonial and reception gear, and receiving excess food service equipment.

• Laundry Services: Maintaining inventory of linens and tablecloths, identifying items for laundry, and delivering laundered items.

• Contract Type: Firm Fixed Price (FFP) task order.

• Period of Performance: One-year base period followed by four one-year option periods, with a potential 6-month extension under FAR clause 52.217-8.

• Estimated Value: Not explicitly stated, but the solicitation is for a task order under SeaPort NxG.

• Proposal Submission: Proposals must be submitted via email to the Contract Specialist, Ms. Patricia Castillo, by the solicitation closing date. Specific formatting and content requirements are detailed in Section L.

• Evaluation Criteria: Proposals will be evaluated using a Tradeoff source selection process, considering Technical, Past Performance, and Price. Technical is the most important factor, followed by Past Performance, and then Price. Technical has three sub-factors: Technical Approach, Management Plan, and Staffing Plan.

• Key Deadlines: Questions must be submitted in writing via email no later than 7 business days prior to the solicitation closing date. The solicitation closing date is 15 May 2026 at 12:00 PM local time.

• WOSB Set-Aside: This solicitation is a Woman Owned Small Business (WOSB) set-aside.

• SBA Certification: All prime contractors are required to be SBA certified WOSB prior to award.

• VETS-4212 Compliance: All prime contractors should provide evidence of VETS-4212 compliance.

• Offerors are encouraged to send an email to patricia.castillo26.civ@us.navy.mil one week prior to the closing of the solicitation advising of their intent to submit a proposal.

• All CLINs must be rounded to the nearest whole dollar.

• Offerors are reminded that ALL CLINs must be rounded to the nearest whole dollar.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) defines the service requirements for Flag Secretary Office and Official Function support services for the Commander, Naval Air Force U. S. Pacific Fleet (COMNAVAIRPAC/CNAP) in San Diego, CA.

The contractor shall provide qualified and experienced personnel to perform tasks including:

• Facilities Liaison/Engraving/Graphic Design: Minor general maintenance (e.g., light bulb repair/replacement), submitting trouble calls to Public Works for 13 buildings, maintaining safety requirements (fire extinguisher inspections), custodial control of 13 government vehicles, preparing drawings for official ceremonies and programs, and expediting engraving requests for CNAP staff.

• Official Functions and Events: Providing setup/breakdown services for CNAP official events, issuing and setting up ceremonial gear, menu planning, budget creation, and table/seating layout for official functions. This includes preparing grocery lists, demonstrating proper food handling and sanitation, and managing the setup and breakdown of event equipment.

• Ceremonial and Reception Material Warehouse Management: Conducting inventory, issuing/receiving ceremonial and reception material, inspecting and evaluating gear for serviceability, recommending sources for new equipment, and washing/cleaning gear.

• Laundry Services: Maintaining an inventory of clean linens and tablecloths for the Flag Mess and official events, identifying items for laundry services, delivering items to the cleaning service, and conducting inventory of laundered items.

• The contractor must ensure quality service is maintained throughout the contract.

• A Management/Quality Control Plan (QCP) must be submitted within five working days of the contract start date.

• The contractor must comply with NAVMED Publication 5010 for food service and sanitation.

• Work will be performed on-site at Commander Naval Air Force, U. S. Pacific Fleet, Naval Air Station North Island, CA.

• Contractor support may require services beyond normal working hours and on weekends for official functions/events.

• Personnel Qualifications: Personnel must be proficient in Microsoft Office, possess a High School Diploma, and have relevant experience in Flag Secretary Office support, engraving/graphic design (including specific software), and official function/event planning and warehousing.

• Security: Personnel supporting Flag Secretary Office must have a SECRET security clearance. All personnel require access to Government data and NMCI, necessitating a Common Access Card (CAC) and completion of mandated IT training.

• Government Furnished Property: The Government will provide on-site facilities, working space, and necessary equipment/supplies.

• Hours of Operation: Work is expected during regular Government business hours (Monday-Friday, 7:30 AM - 4:00 PM), excluding federal holidays, but may extend beyond these hours for official functions/events.

Sources Sought / Market Survey

This notice is a market survey to identify interested and capable businesses for CNAP Flag Office Support Services. The government is seeking feedback to improve the acquisition process and identify potential small business capabilities. This is not a solicitation, and no costs incurred in responding will be reimbursed.

The contractor will perform work as specified in Attachment 1, Performance Work Statement (PWS), supporting the Flag Secretary Office in coordinating administrative activities and managing CNAP headquarters facilities. The anticipated contract type is Firm Fixed Price, with a 12-month base period and four one-year option periods. The estimated level of effort is approximately 2 Full Time Equivalents (FTEs) per year, with each FTE estimated at 1912 hours per year. The applicable NAICS code is 541330, Engineering Services, with a small business size standard of $25.5M.

Interested parties should submit a Capability Statement (max 3 pages) electronically. Responses must include:

• Corporate Description: Firm name, size status, ownership, small business certifications, points of contact, CAGE Code, UEI, DUNS Number, affiliate information, and facility clearance level.

• Corporate Experience: At least one, but no more than three citations (prime and SSE(s)/JV combined) for current and relevant experience within the last 4 years. A summary description explaining how the work demonstrates capability to perform key areas is required, including similarity of services, complexity, dollar value, contract type, and degree of subcontracting/teaming.

• Questions Deadline: 18 March 2026

• Response Submission Deadline: 23 March 2026, 12:00 PM PST

The government may consider a set-aside for small businesses or specific socioeconomic programs (8(a), HUBZone, SDVOSB, WOSB, EDWOSB). Any resultant contract will include FAR 52.219-14 Limitations on Subcontracting.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) defines the service requirements for the Flag Secretary Office and Official Function support services for the Commander Naval Air Force U. S. Pacific Fleet (COMNAVAIRPAC/CNAP) in San Diego, CA.

• Flag Secretary Office Support: Includes minor facility maintenance (e.g., light bulb replacement), submitting trouble calls to Public Works, maintaining safety requirements for fire extinguishers, managing custodial control of 13 Government Vehicles, preparing official ceremony/program drawings, expediting engraving requests, and providing setup/breakdown services for official events.

• Official Functions and Events Menu Planning: Creating menus, budgets, and table/seating layouts for official functions/events. This includes pre-planning meetings, final reviews, grocery list preparation, and demonstrating food handling/preparation/presentation to CNAP staff. The contractor is not responsible for providing meals/beverages.

• Ceremonial and Reception Material Warehouse Management: Conducting inventory, issuing/receiving ceremonial and reception material, inspecting and evaluating gear for serviceability, recommending supply sources, washing/cleaning gear, and receiving/inspecting excess food service equipment.

• Laundry Services: Maintaining an inventory of linens and tablecloths for the Flag Mess and official functions, identifying items for laundry, delivering items to the designated cleaning service, and conducting inventory of returned laundered items.

• Contractor must provide qualified and experienced personnel.

• Compliance with Naval Base Coronado Fire Marshall directives.

• Adherence to NAVMED P5010 Food Service Sanitation standards.

• Timely assistance for emergent requirements.

• Management/Quality Control Plan (QCP) required, detailing approach to service evaluation, government communication, deficiency resolution, and improvement identification.

• Work will be performed on Government Site at Commander Naval Air Force, U. S. Pacific Fleet, Naval Air Station North Island, CA.

• Work is full-time during Government business hours (Monday-Friday, 7:30 AM - 4:00 PM), excluding federal holidays. Support may be required beyond normal hours and on weekends for official functions/events.

• Security: Contractor personnel supporting Flag Secretary Office require a SECRET security clearance. A DD254 will be provided. All personnel require a Common Access Card (CAC) and must comply with DoD mandated IT training. Personnel must identify themselves as contractors, not DoD employees.

• Personnel Qualifications: Program Managers (2 FTE) must communicate effectively with military and civilian personnel. Personnel must be proficient in Microsoft Office. Specific experience is required in Flag Secretary Office support, engraving/graphics design (with specific software proficiency), and Official Flag Functions/Events Planning and Warehousing (including etiquette, formal service, food safety, and relevant regulations).

• Government Furnished Property: The Government will provide on-site facilities, working space, and necessary equipment/supplies. Contractor is responsible for maintaining the space and cannot remove Government property without permission.

• Reporting: Contractor must report all labor hours via the Enterprise-wide Contractor Manpower Reporting Application (ECMRA).

Form / Attachment / Pricing Sheet

This document is a reference information sheet intended to collect specific details from respondents regarding their company and past performance. It serves as a template for bidders to provide information that may be used to verify offeror performance and capabilities.

• Respondent Company Information: Fields for company name and whether the respondent is acting as a Prime, SSE, or JV.
• Customer Point of Contact (POC): Sections to record the Name, Agency, Phone, and Email of a customer POC.
• Contract Details: Fields for Contract Number, Period of Performance (From/To), Contract Type (e.g., CPFF, FFP), and whether the role is Prime or Sub.
• Contract Value/Obligated Amount: Placeholder for financial figures.
• Work Performed Summary: A section to briefly describe the work performed under a previous contract.
• Capability Demonstration: A section for describing how the work demonstrates capability, with specific instructions for primes regarding management infrastructure, capacity to procure, and ability to execute and manage.

Bidders must complete and submit this form to provide essential information about their company, past performance, and contractual history. This data is crucial for the government to assess the offeror's capability and suitability for the opportunity. The details requested directly inform the evaluation of performance and management capabilities.