Co G BSB Meals 2-8 June 2026 Waverly, Iowa and Waterloo, IA

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically lunch and dinner meals, required by the Iowa Army National Guard, Co G 334th BSB AT Meals. The meals are needed during the period of June 2-8, 2026.

• Offerors must submit quotes in accordance with the "Meals Requirements Statement" and "Menus" identified in the solicitation.

• The North American Industry Classification System (NAICS) Code is 722310 with a $47 million size standard.

• The government intends to award a firm-fixed price purchase order.

• The contract will be awarded to the responsible vendor submitting the lowest-priced responsive quotation that meets the minimum requirements.

• Quotes are due by May 13, 2026, at 11:00 a.m. local (central) time.

• Quotes must be submitted via email to kelsey.l.letcher.civ@army.mil and kelly.a.burk2.civ@army.mil.

• The basis for award is price.

• This solicitation is being conducted as a small business set-aside.

• Offerors must have a current, active registration in the System for Award Management (SAM).

• Offerors must be able to comply with electronic invoicing via Wide Area WorkFlow (WAWF) and payment via Electronic Funds Transfer (EFT).

• Attachments include: Meals Requirements Statement, Menus and Headcounts, Contractor Information and Pricing Table, and Provisions and Clauses.

• The Unit Point of Contact (POC) will be provided to the selected vendor upon contract award.

• Contracting Officer: Ms. Kelsey Letcher, (515) 252-4508, kelsey.l.letcher.civ@army.mil

• Contract Specialist: Ms. Kelly Burk, (515) 252-4616, kelly.a.burk2.civ@army.mil

Forms / Attachments / Pricing Sheets

This document, "Provisions and Clauses," lists clauses incorporated by reference into the solicitation W912LP26Q3005. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clauses Incorporated by Reference: A table listing numerous FAR and DFARS clauses, including their clause number, alternate/deviation number, title, year-month of incorporation, and section.
• Clauses in Full Text: Provides the full text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017) and "Wide Area WorkFlow Payment Instructions" (252.232-7006).
• Specific Clauses of Note:
  • Clauses related to "Covered Defense Telecommunications Equipment or Services" (e.g., 252.204-7018, 252.204-7017) require specific representations and disclosures from offerors.
  • Clauses related to "System for Award Management" (SAM) (e.g., 52.204-13, 52.204-7) are included.
  • Clauses pertaining to "Commercial Products and Commercial Services" (e.g., 52.212-1, 52.212-4, 52.244-6).
  • Clauses addressing "Payment by Electronic Funds Transfer" and "Wide Area WorkFlow (WAWF)" payment instructions (252.232-7003, 252.232-7006).
• WAWF Routing Data: Provides specific data fields and values required for routing payment requests and receiving reports within the WAWF system.

Bidders must carefully review all listed clauses to understand their obligations and requirements. Particular attention should be paid to clauses requiring specific representations, certifications, or disclosures, as failure to comply can impact proposal evaluation and contract award. The WAWF instructions are critical for understanding payment processing procedures.

Solicitation / RFP / RFQ

This document outlines the requirements for catered meals to be delivered to the Iowa Army National Guard (IA ARNG) Co G 334 BSB during a training event from June 2nd to June 8th, 2026. The meals are required to support personnel at Camp Ingawanis in Waverly, IA, and the Iowa National Guard facility in Waterloo, IA.

• Meal Service: Buffet-style serving lines for breakfast and dinner.

• Food Safety: Strict adherence to temperature requirements (hot items >= 135°F, cold items <= 41°F) throughout the serving period. Food must be delivered in insulated containers via a clean, covered vehicle.

• Contractor Furnished Equipment: Includes all serving containers, utensils, disposable dinnerware, cups, napkins, eating utensils, heating/cooling sources, and preparation/storage/removal equipment.

• Government Furnished Equipment: Government will provide tables and chairs for the dining area. No electrical service or water will be provided unless approved.

• Menus: Government will provide specific menus. Contractors may propose deviations for starch, vegetable, bread, dessert, and condiments, but not for entrees or beverages. All deviations require written approval before contract award.

• Personnel: Contractor must provide sufficient personnel for serving line set-up and assistance. Personnel must maintain appropriate appearance standards.

• Period of Performance: June 2-8, 2026.

• Locations: Camp Ingawanis, Waverly, IA and Iowa National Guard, Waterloo, IA.

• Meal Times: Breakfast (7:30 AM - 8:30 AM), Dinner (5:30 PM - 6:30 PM).

• Headcount: Headcount will be verified using IA Form 1544 and AFMIS Closing Report. Contractors may conduct their own headcount at their expense.

• Invoicing: Invoices to be submitted electronically via Wide Area Workflow (WAWF).

Not specified in this document.

• The document references several applicable guidelines and regulations, including AR 30-22 Army Food Program, FDA Food Code, Iowa Code Chapter 137F, Tri Service Food Code, and the Armed Forces Recipe Service.
• Points of Contact (POCs) for the Contracting Officer, State Food Program Manager, and Unit POC are provided.

Form / Attachment / Pricing Sheet

This document provides a detailed menu and headcount breakdown for meals served between Tuesday, June 2, 2026, and Monday, June 8, 2026. It outlines breakfast, lunch, and dinner options, including specific dishes, recipe numbers, and the number of individuals served for each meal.

• Daily meal schedules (Breakfast, Lunch, Dinner)
• Headcounts for each meal service
• Specific menu items offered, including main courses, sides, fruits, and beverages
• Associated recipe numbers for each menu item

This document is relevant to bidders as it details the scope of food services required, including the types of meals, variety of dishes, and estimated quantities (based on headcounts) for a specific week. It serves as a reference for understanding the expected food offerings and service levels for a potential contract.

Form / Attachment / Pricing Sheet

This document serves as Attachment 3, "Contractor Information and Pricing Tables," for Solicitation W912LP26Q3005. It requires contractors to provide their company information and pricing details as their official quote. If a contractor submits an additional quote document, this attachment must still be completed and submitted.

Contractor Information Table:

• Company Name
• Point of Contact (POC) Name, Phone, and Email
• CAGE Code
• SAM Unique Entity ID
• Tax ID Number
• Prompt Payment Discount Terms (Net 30 unless otherwise noted)
• Business Size/Socio-economic Group(s) (must correspond with FAR 52.212-3 representations and certifications completed within SAM)

Pricing Table:

• Item # (0001: Breakfast Meals, 0002: Dinner Meals)
• Description
• Quantity (1278 for both items)
• Unit
• Unit Price
• Extended Price
• Total

This document is essential for bidders to complete and submit as part of their official quote. It requires specific company details and a breakdown of pricing for the specified meal items, directly impacting proposal preparation and evaluation.