Coconino Lookout Tower Cistern Demolition

Form / Attachment / Pricing Sheet

This document is an attendance sheet for a site visit related to Solicitation 127EAX26Q0029 for the Coconino Lookout Tower Cistern Demolition. It records the names, organizations, phone numbers, and email addresses of individuals who attended the site visit at the Coconino Supervisors Office.

• Names of attendees: Darin Setser, Keith Miller, Bob Knapp, Jonathan Gosnell, Stephen Solomon.
• Associated organizations: Hoosier land, EQMS, JMG Ventures, Red JEnvironmental.
• Contact information (phone and email) for each attendee.

This attendance sheet can be valuable for bidders to identify potential competitors or collaborators who attended the site visit. The contact information provided may be useful for networking or gathering further insights into the project, provided such communication is permissible under the solicitation's terms.

Other / Unclassified

This document contains specifications for the "A7 Coconino Lookout Tower Cistern Demo Spec Revised.docx" project. It outlines general requirements, site work, and related specifications for the demolition and removal of cisterns and an above-ground steel tank at various locations within the Coconino National Forest. Key specifications cover:

• Summary of Work (01010): Details the project's purpose (demolish cisterns and remove a steel tank for public safety), locations, scope (pumping, demolition, backfill, grading, waste removal), site examination requirements for bidders, timing of work with seasonal restrictions, government-furnished facilities (none available), material sources, cleanup and disposal procedures (including lead-based paint testing for the steel tank), precautionary measures (safety, security), applicable codes, and subsurface soil considerations.
• Noxious Weed Control (01030): Requires contractors to prevent the spread of noxious weeds, including cleaning equipment before entering the forest and reporting new infestations.
• Abbreviations (01101) & Definitions (01102): Provide standard abbreviations and definitions for terms used throughout the specifications.
• Measurement and Payment (01103): Outlines how contract work will be measured and paid for, referencing the Schedule of Items.
• Submittals (01300): Specifies required submittals, including construction schedules, product data, fill material documentation, and waste manifest for the steel tank.
• Temporary Facilities and Controls (01500): Covers requirements for temporary utilities, support facilities, and security.
• Mobilization (01601): Details payment for preparatory work and movement of resources to the site.
• Storage and Protection (01620): Outlines procedures for storing and protecting materials.
• Cleaning (01710): Requires maintaining the construction site and facilities in a clean and orderly manner.
• Removal of Structures and Obstructions (02071): Details the process for cistern abandonment (demolition, backfill, regrading) and steel tank removal, including disposal requirements and specific pay items for each location.
• Clearing & Grubbing (02102): Covers the removal and disposal of timber, slash, and debris.
• Excavation, Embankment and Backfill (02224): Specifies requirements for excavation, backfill, compaction, and final grading.
• Cinder, Sand or Similar Product (02232): Defines requirements for aggregate base course material.

This document provides the technical specifications and general requirements for the cistern demolition and tank removal project. Bidders must carefully review the scope of work, site-specific requirements, timing restrictions (especially seasonal access limitations and work hour restrictions at certain locations), safety and environmental protocols (including noxious weed control and waste disposal), and submittal requirements to accurately estimate costs and develop a compliant proposal. The document also lists specific pay items for demolition and regrading at various lookout tower locations.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Coconino Lookout Tower Cistern Demolition RFI (127EAX26Q0029).

• Licensed Contractor Requirement: A licensed subcontractor is acceptable for performing the required work.
• Work Restriction & Award Date: The expected award date is the last week of May. Work for most sites has a 180-day completion period after NTP. Work at Lee Butte, Woody Mountain, and Hutch Mountain will not begin until September 1st, with potential extensions if not completed by the Period of Performance end.
• Abandonment Method: Specific sites are designated for either "Demolish and Regrade" (Baker Butte, Hutch, Mt. Elden, Turkey Butte, Lee Butte) or "Fill and Sealed" (Buck Mountain, East Pocket).
• Cistern Contents & Disposal: Water quality testing has not been performed; contractors should assume contents are hazardous or test at their own expense. Contractors are responsible for identifying off-forest disposal sites.
• Lead Based Paint (LBP): LBP testing is underway. The government does not anticipate LBP. Contractors should bid as if no LBP is present, but an equitable adjustment may be submitted if LBP is found.
• Utilities & Connections: Sites are generally remote with solar electric and vault toilets. No irrigation connections exist. Individual site evaluations are needed for potential buried utilities.
• Groundwater: No groundwater data is available, but encountering groundwater is considered unlikely due to site locations.
• Waste Manifest: Contractors must follow all state regulations to determine required waste manifest forms for steel tank disposal.
• Excavated Material Disposal: All excess material must be hauled to off-site commercial facilities.
• Cistern Treatment: No prior chemical treatments have been performed on the cisterns.
• Tank Capacities: Provided capacities are maximums; contractors should determine their own bidding strategy for permitting and disposal costs.
• Site Visit Access: Public access roads to sites are open, though some final access roads to towers require hiking. Elden lookout road is closed to vehicular traffic.
• Confined Space (CS) Costs: The Independent Government Cost Estimate (IGCE) is not public. The project magnitude is $100,000-$250,000. Contractors should include costs for necessary CS certifications in their bids.

These clarifications provide specific details on requirements, site conditions, and methods, which bidders should consider when preparing their quotes.

Other / Unclassified

This document is a "General Decision" from the U.S. Department of Labor, Wage and Hour Division, dated January 2, 2026. It establishes prevailing wage rates for various construction-related job classifications in Coconino County, Arizona. The decision supersedes a previous one (AZ20250056) and is categorized under "Heavy" construction type.

This document is crucial for any bidder on a federal construction contract in Coconino County, Arizona, that is subject to the Davis-Bacon Act. It specifies the minimum hourly wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use these rates when calculating their labor costs and ensuring compliance with federal labor standards. The document details rates for various trades including electricians, power equipment operators (e.g., bulldozer, crane, trencher), laborers (general, jackhammer, asphalt), truck drivers, and traffic control personnel. It also includes information on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as the process for appealing wage determinations.

Amendment / Modification

This amendment (0001) to solicitation 127EAX26Q0029 for the Coconino Lookout Tower Cistern Demolition provides the following updates:

• Responses to Questions: Includes "A7 RFI QA 127EAX26Q0029."
• Site Visit Documentation: Attaches the "A7 Site Visit Attendance Sheet."
• Wage Determination: Updates the wage determination to "A7 General Decision AZ20260056 01022026 Updated."
• Specifications: Revises the project specifications to "A7 Coconino Lookout Tower Cistern Demo Spec Revised."
• Statement of Intent (SOI): Updates the SOI to "A7 SOI Coconino Cistern Demo 2025 Revised."

This amendment affects the questions and answers, site visit documentation, wage determination, specifications, and Statement of Intent (SOI) related to the solicitation.

While the amendment provides updated information and documentation, it does not explicitly state an extension of the offer receipt deadline. Bidders should review the updated documents carefully to ensure their proposals reflect the latest information. The effective date of this amendment is April 13, 2026.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) for the Coconino Lookout Tower Cistern Demo project. It outlines the various pay items associated with the demolition and regrading of multiple cisterns.

• Base Bid Items: Includes mobilization, demolition and regrading of cisterns at Baker Butte, Hutch, Mt Elden, Turkey Butte, and Lee Butte. It also includes backfill and sealing for Buck Mountain and East Pocket cisterns, and storage tank removal at Lee Butte.
• Measurement: Most items are measured on a "CQ" (Contract Quantity) basis, with a unit of "LS" (Lump Sum) and a quantity of 1 for each item.
• Cost Fields: Columns for Estimated Unit Cost and Total are present but not populated in this excerpt.

This document provides a detailed breakdown of the specific demolition and related tasks required for the project. Bidders will use this Schedule of Items to develop their pricing proposals. Understanding these line items is crucial for accurately estimating costs and preparing a competitive bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to demolish existing cisterns and remove an above-ground steel tank at various locations within the Coconino National Forest for public safety. The work involves all labor, materials, and equipment necessary for these operations.

• Pumping and demolition of cisterns.

• Removal of an above-ground steel tank.

• Backfilling, compaction, and site grading around demolished cisterns.

• Removal of all excess waste from demolition sites.

• Pumping and lawful disposal of liquids from cisterns.

• Collapsing cisterns and filling voids with approved materials (sand, gravel, concrete) from off-site sources.

• Sealing openings on top of cisterns.

• Regrading surfaces to ensure drainage away from collapsed cisterns.

• Disposal of all excess materials (metal, plastic, etc.) at a landfill.

• Testing interior and exterior coatings of the steel tank for lead-based paint and following industry standards for disposal if found.

• Incorporating noxious weed prevention and control measures within the project site.

• Work is scheduled to begin Summer/Fall of 2026.

• Specific locations include Baker Butte Lookout, Buck Mountain Lookout, East Pocket Lookout, Hutch Mountain Lookout, Lee Butte Lookout, Lee Butte Storage Tank, Mt. Elden Lookout, Turkey Butte Lookout, and Woody Mountain Lookout.

• Restrictions apply: Work at Lee Butte and Woody Mountain is prohibited from March 1st to August 31st.

• Bidders are strongly encouraged to visit the sites and verify all conditions independently.

• The contractor is responsible for site investigations, material lists, and field measurements.

• Electricity and water are not available at the sites; cell phone operation is limited.

• Transportation to and from work sites is the contractor's responsibility.

• All equipment brought onto the Forest must be thoroughly washed and cleaned to prevent the spread of noxious weeds, subject to Forest Service inspection.

• Minimize soil surface disturbance.

• Comply with all applicable codes and standards (AWS, AISC, Forest Service Accessibility Guidelines, ADEQ, ADWR, OSHA).

• Contractor is responsible for safeguarding employees, the public, existing facilities, and forest resources.

• Security is not provided by the Government; contractors must take necessary precautions.

• Waste disposal must comply with local, state, and federal laws.

• Submittals required include Construction Schedule, Product Data for Cinder/Sand, Noxious Weed Control documentation, and Waste Manifest for Steel Tank.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for the "Coconino Lookout Tower Cistern Demolition" project. The acquisition is set-aside for small business concerns and incorporates FAR and AGAR clauses by reference. The North American Industry Classification Standard (NAICS) code is 238910, with a small business size standard of $16.5M. This is a Total Small Business Set-Aside.

• Demolish cisterns located at lookout towers for health and safety.

• Decommission cisterns and remove steel tanks at lookout towers throughout the Coconino National Forest for health and safety.

• Offerors must furnish personnel, material, equipment, services, quality control, and project management.

• Award Type: Firm-Fixed-Price Contract.

• Period of Performance: Commence work within 10 calendar days after notice to proceed. Entire work to be completed not later than 180 calendar days after notice to proceed, including final cleanup.

• Proposal Submission Deadline: May 21st, 2026, 3:00 PM Mountain Time. Quotes must be emailed to PPS.proposals@usda.gov.

• Offer Acceptance Period: 60 calendar days from the date specified for receipt of offers.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on Technical Approach, Past Performance, and Price. Tradeoffs will not be conducted.

• Required Submission Documents: Completed SF 1442, Price Proposal (Schedule of Items), Technical Proposal (approach and past performance), and Bid Guarantee.

• This acquisition is a 100% Small Business Set-Aside.

• A bid guarantee is required. For amounts over $150,000, a 100% payment bond and a 100% performance bond are required within 10 calendar days after award.

• An organized site visit is scheduled for April 27, 2026, at 9:00 AM. Contact Kristina Brown for details.

• Requests for Information (RFIs) are due by May 6th, 2026, 3:00 PM Mountain Time.

Form / Attachment / Pricing Sheet

This document is a General Decision (Wage Determination) for residential construction projects on the Navajo Indian Reservation in Apache, Coconino, and Navajo Counties, Arizona. It specifies the prevailing wage rates and fringe benefits for various construction crafts and laborers.

• General Decision Number: AZ20260005
• Publication Date: 01/02/2026
• Construction Type: Residential
• Geographic Area: Navajo Indian Reservation (Apache, Coconino, Navajo Counties, Arizona)
• Project Scope: Single-family homes and apartments up to and including four stories.
• Wage Rates: Lists specific hourly rates for trades such as Carpenter, Cement Mason/Concrete Finisher, Electrician, Floor Layer, Insulator, Laborer, Lather, Painter, Plasterer, Plumber, Power Equipment Operator, Roofer, and Welders.
• Executive Order 13706 (Paid Sick Leave): Notes that this EO applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Notes that this EO applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022), requiring a minimum hourly wage of $13.30 (or the applicable wage determination rate if higher) for covered workers.
• Union Rate Identifiers: Explains the meaning of various identifiers (SU, UAVG, SA) used to denote different types of wage rates (union, weighted union average, state adopted).
• Wage Determination Appeals Process: Outlines the procedures for appealing wage determinations.

This document is crucial for bidders to understand the labor costs associated with performing residential construction work on the Navajo Indian Reservation. Bidders must ensure their proposals account for these prevailing wage rates and fringe benefits, as well as compliance with Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage for federal contractors.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) for the Coconino Lookout Tower Cistern Demolition project. It outlines the various pay items associated with the base bid for the demolition and regrading of multiple cisterns.

• Pay Item Descriptions: Includes mobilization, demolition and regrading of specific cisterns (Baker Butte, Hutch, Mt Elden, Turkey Butte, Woody Mountain), and backfill and seal operations for other cisterns (Buck Mountain, East Pocket, Lee Butte). It also includes the removal of a storage tank at Lee Butte.
• Method of Measurement: Indicated as 'CQ' (Contract Quantity) for all items.
• Unit: 'LS' (Lump Sum) for all items.
• Quantity: '1' for all items.

This schedule provides a breakdown of the individual tasks and their units for which pricing is required. Bidders will use this to develop their cost proposals, understanding the scope of work for each specific cistern demolition and related activities.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for the proper abandonment of eight (8) concrete cisterns and one steel tank located across various sites within the Coconino National Forest.

• Task 1a: Cistern Abandonment - Fully Decommissioned: Includes emptying, removing/collapsing the top, potentially punching a hole for groundwater, fully collapsing the cistern, filling with approved off-site materials, and regrading the surface.

• Task 1b: Cistern Abandonment - Fill and Seal: Includes emptying, potentially punching a hole for groundwater, filling with approved off-site materials, and sealing all top openings.

• Task 2: Tank Removal: Involves emptying the steel storage tank and removing/disposing of the tank.

• Task 3: Mobilization: Covers all activities related to mobilizing and demobilizing labor, materials, and equipment to remote, rough-access sites.

• The project must be completed within 120 days of the Notice to Proceed.

• Work at Lee Butte, Woody Mountain, and Hutch Mountain is restricted from March 1st to August 31st.

• Locations include Baker Butte Lookout, Buck Mountain Lookout, East Pocket Lookout, Hutch Mountain, Lee Butte, Mt. Elden, Turkey Butte Lookout, and Woody Mountain Lookout.

• Contractor must be licensed.

• All work must comply with Federal, State, and local regulations (OSHA, EPA, ADEQ, ADWR, Coconino County).

• Contractor is responsible for site protection, damages, and injury.

• No sanitary services, electricity, or water are available on-site; the contractor must provide these.

• Work is permitted on weekends.

• Materials for filling cisterns must be sourced off-site.

• Excess materials (metal, plastic) must be disposed of at a landfill.

• Contractor must protect existing potable water and grey water systems.

• Contracting Officer's Representative (COR): Kristina Brown, P.E. (928) 522-3332, Kristina.brown2@usda.gov

• Project Inspector: Kaitlyn Tighe, Civil Engineer (928) 527-3622

Form / Attachment / Pricing Sheet

This document, "COCONINO NATIONAL FOREST INDUSTRIAL FIRE PRECAUTIONS PLAN GUIDELINES For AUTHORIZED USERS," outlines the mandatory fire prevention and safety measures that authorized users must adhere to when operating on Coconino National Forest Lands. It details specific requirements for equipment, personnel, and operational procedures to mitigate the risk of human-caused fires.

• General Fire Precautionary Measures: Requirements for communications, fire tools (handheld and on equipment), spark arresters and mufflers, powered hand tools, tractor lights, and cable yarding.
• Specific Fire Precautionary Measures: Guidelines for gas/oil storage and service areas, inspection of internal-combustion engines, burning of refuse, smoking and lunch fire restrictions, blasting, and welding.
• Emergency Fire Precaution Schedule: Defines four "Stages" (A, B, C, D) of Industrial Fire Precaution Plans, each with specific restrictions on operations (e.g., power saw use, mechanical felling, welding) based on fire danger levels.
• Fire Guards: Mandates the designation and training of fire guards for specific operating areas and conditions.
• Red Flag Warning: Outlines procedures and shutdowns required when a Red Flag Warning is issued.

Vendors performing work on Coconino National Forest Lands must understand and comply with these guidelines. This document dictates operational constraints, required safety equipment, and potential work stoppages based on fire conditions. Compliance is essential for continued operations and to prevent fire incidents. Bidders should factor these requirements into their operational planning and cost estimations.

Form / Attachment / Pricing Sheet

This document is a Request for Information (RFI) Form used to submit inquiries regarding the "127EAX26Q0029 Coconino Lookout Tower Cistern Demolition" solicitation. Responses to RFIs will be provided in amendment format via SAM.gov.

• Submission Method: All RFIs must be submitted in writing using this editable form ONLY to PPS.proposals@usda.gov.
• Subject Line: Emails must include "127EAX26Q0029 1153685 Coconino Lookout Tower Cistern Demolition" in the subject line.
• Inquiry Identification: Inquiries must be identified in numerical sequence.
• Contact Information: Bidders must provide Company Name, Offeror, Name of person submitting the question, Date of Inquiry, and Phone Number.
• Question Categories: Checkboxes are provided to indicate if questions relate to the solicitation/evaluation factors or the statement of work/technical data.
• Inquiry Fields: Specific fields are provided for RFI #1, RFI #2, RFI #3, RFI #4, and additional RFIs as needed.

This form is essential for potential bidders to submit questions about the Coconino Lookout Tower Cistern Demolition solicitation. It outlines the specific process, required information, and submission details for asking clarifying questions. Bidders should use this form to ensure their inquiries are properly submitted and addressed by the contracting agency.