COLLISION REPAIR - 2022 FORD F-250

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for collision repair services for a 2022 Ford F250 truck, issued by the Bureau of Land Management. The acquisition is being conducted as a Request for Quote (RFQ) under FAR Part 12 policies.

• Collision repair for a 2022 Ford F250 truck.

• Specifications, delivery date, and location are detailed in Attachment 1 (Statement of Work).

• Period of Performance: July 1, 2026, to July 15, 2026.

• Product/Service Code: J025 (MAINT/REPAIR/REBUILD OF EQUIPMENT- VEHICULAR EQUIPMENT COMPONENTS).

• Questions are due by 12:00 PM (MDT) on June 19, 2026. Submit questions via email to Rachel Henriques at rhenriques@ios.doi.gov.

• Quotes are due by 12:00 PM (MDT) on June 26, 2026. Submit quotes via email to Rachel Henriques at rhenriques@ios.doi.gov.

• This solicitation is a 100% Total Small Business Set-Aside.

• The North American Industry Classification System (NAICS) code is 811114, with a size standard of $9 million.

• Quoters must be registered in the System for Award Management (SAM) at the time of quote submission and award.

• The solicitation incorporates Federal Acquisition Regulation (FAR) clauses and provisions listed in Attachment 4.

• Attachments include: Statement of Work, Instructions to Offerors, Wage Determination, and Clauses and Provisions.

Statement of Work (SOW) / Performance Work Statement (PWS)

To restore a 2022 Ford F-250 Super Duty to full operational condition following front-end collision damage, ensuring OEM-level structural integrity, mechanical safety, and cosmetic standards.

This SOW details the collision repair requirements for a specific 2022 Ford F-250 Super Duty (VIN: 1FT7W2B6XNEF13759). The contractor will provide all labor, OEM parts, equipment, materials, and facilities. Key areas of work include:

• Body & Structural Repairs: Front bumper, grille, hood, fenders, radiator support structure, upper rail assembly, reinforcement sections, and frame pull/measurement operations.

• Cooling & AC System: Radiator, coolant, air deflectors, shrouds, condenser, evacuation, recharge, and refrigerant recovery.

• Mechanical & Electrical: Cooling system installation, AC system service, structural support repairs, electrical connector work, battery replacement, and diagnostic scans.

• Alignment & Finalization: Four-wheel alignment and road testing.

• Finish Work: Clear coat application, tinting, masking, edging, and corrosion protection.

• Place of Performance: Contractor facility must be within a 200-mile radius of BLM's Tucson Field Office (3201 East Universal Way, Tucson, AZ 85756). The Government will deliver and pick up the vehicle.

• Period of Performance: Repairs must be completed within 10 business days from vehicle drop-off and parts availability confirmation.

• Parts: Contractor shall use OEM parts only.

• Procedures: All repairs must follow Ford OEM recommended repair procedures and NHTSA safety guidance.

• Paint & Refinishing: Must meet manufacturer specifications.

• Reporting: Any hidden damage discovered during teardown must be reported immediately.

• Warranty: Contractor shall provide OEM part warranties and a standard collision repair labor warranty.

• Completed work order and itemized parts/labor invoice

• Pre-repair and post-repair diagnostic scan reports

• Alignment report

• Photographic documentation (if required)

• Warranty documentation

Solicitation / RFP / RFQ

This document provides instructions to offerors for a solicitation that will be awarded as a Firm Fixed Price Contract under Federal Acquisition Regulation (FAR) Part 12. The acquisition is a total small business set-aside. The government will make a best-value determination, where non-cost evaluation factors are approximately equal to price.

Offerors must submit a Technical Statement demonstrating understanding of the requirement, including:

• A schedule detailing project milestones (work completion within 10 working days of vehicle/equipment delivery).

• A list of all repairs to be made, including equipment to be removed or added.

• For installed equipment, manufacturer, item description, quantity, and details of special features or expected lifespan exceeding comparable products.

• Warranty details, including availability for maintenance within one week of vehicle delivery to the repair shop.

• Contract type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but work must be completed within 10 working days of vehicle and equipment delivery.

• Questions Deadline: June 19, 2026, 12:00 PM MDT via email to rhenriques@ios.doi.gov.

• Quotes Deadline: May 26, 2026, 12:00 PM MDT.

• Submission Method: Electronically to rhenriques@ios.doi.gov and blm_az_procurement@blm.gov.

• Evaluation Factors: The contract will be awarded based on the following factors, with a comparative best-value determination:

  1. Technical Approach (Confidence Rating)
  2. Past Experience (Confidence Rating)
  3. Past Performance (Confidence Rating)
  4. Total Price (Evaluated for reasonableness, not scored/rated).

• Non-cost evaluation factors, combined, are approximately equal to price.

• This acquisition is being solicited as a total small business set-aside.

• Offerors must be deemed responsible prospective contractors per FAR 9.1.

• Offerors must include all requested data; incomplete packages may be considered nonresponsive.

• References: Submit three references for similar services completed within the last three years, including service type, approximate date, and point of contact.

• Price Quote: Must include VIM number, total price, labor hours (rate and quantity), and cost of parts.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifying the minimum wage rates and fringe benefits required for various occupations in Pima County, Arizona. It serves as a reference for contractors to ensure compliance with labor laws when performing federal contracts.

• Lists numerous occupations categorized by general areas (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Provides a specific hourly rate for each listed occupation.
• Includes footnotes and notes regarding Executive Orders (EO 13706 and EO 13658) related to paid sick leave and minimum wage, as well as information on hazardous pay differentials and uniform allowances.
• Outlines the process for requesting authorization of additional classifications and wage rates (SF-1444).

Bidders must use this document to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. It is crucial for accurate cost estimation and proposal development to ensure compliance with federal wage and benefit requirements.

Forms / Attachments / Pricing Sheets

This document contains various clauses and provisions that are incorporated by reference or included as addenda to the solicitation. It outlines specific requirements, terms, and conditions that potential offerors must adhere to.

• Electronic Invoicing and Payment: Requires submission of payment requests through the U.S. Department of the Treasury's Invoice Processing Platform (IPP). Details required information for invoices and the enrollment process.
• Contractor Performance Assessment Reporting System (CPARS): Outlines the process for past performance evaluations, including contractor response timelines and guidelines for providing comments.
• Authorities and Delegations: Defines the roles and limitations of the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Options to Extend Services/Term: Includes clauses for potential extension of services or contract term.
• Incorporated Clauses: Lists various FAR and DIAR clauses incorporated by reference, with instructions on how to obtain full text.
• Evaluation Factors: Specifies that offers will be evaluated based on Technical, Past Experience, Past Performance, and Price, with these factors being equal or approximately equal to price.
• Proposal Information Disclosure: Details requirements for identifying and handling trade secret or confidential commercial/financial information within proposals.

This document is critical for bidders as it defines key contractual obligations, submission requirements (especially for invoicing), performance evaluation processes, and the criteria by which proposals will be evaluated. Understanding these clauses is essential for preparing a compliant and competitive offer.