Colonial National Historic Park, Yorktown VA - Rep

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the replacement of an existing 3-ton HVAC unit at the Nelson House Carriage House at Colonial National Historical Park in Yorktown, VA. The work includes providing all labor, supervision, material, tools, equipment, supplies, and incidentals for the replacement of the HVAC unit and the installation of a new zone control system with two new thermostats.

• Replacement of the existing 3-ton Trane heat pump air handler and condensing unit.

• Installation of a new zone control system to allow for control of Zone 1 (upstairs) and Zone 2 (downstairs).

• Installation of two new thermostats to connect to the new zone control system.

• Compliance with the Construction Wage Decision (Davis-Bacon Wage Rates).

• Contract Type: Not explicitly stated, but implied to be Fixed-Price based on SF 1442.

• Period of Performance: 14 calendar days to begin performance after notice to proceed, and 218 calendar days to complete the entire work.

• Estimated Value: Not stated.

• Proposal Submission Deadline: June 30, 2026, at 11:00 AM local time.

• Site Visit: Tuesday, June 9, 2026, at 9:00 AM EDT. Interested parties should meet at 209 Read St, Yorktown VA 23690.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) source selection process. Proposals will be evaluated for compliance with solicitation requirements, fairness, reasonableness, and lowest evaluated price among technically acceptable proposals.

• The solicitation includes "NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE" (52.219-6), indicating that offers are solicited only from small business concerns, and any award will be made to a small business concern.

• Detailed Specifications and Drawings are provided with the solicitation documents.

• Offerors are required to submit pricing for Base line items. Failure to do so may render the proposal unacceptable.

• Performance and Payment Bonds are not required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for replacing the existing HVAC system at the Nelson House Carriage House (Chief Rangers Office) located at 209 Read St., Yorktown, VA 23690, within Colonial National Historical Park.

Base Work:

• Replacement of a 3-ton Trane heat pump air handler (Model# 4TEE3F40A1000AB) with equivalent-sized equipment featuring a minimum 8kW heat strips.
• Replacement of a 3-ton Trane heat pump condensing unit (Model# 4TWX6036A1000AA) with a high-efficiency equivalent-sized unit.
• Installation of a new zone control system to manage two zones (upstairs and downstairs).
• Connection of new equipment to existing ductwork.
• Installation of new refrigerant lines, electrical wiring, conduits, and drainage tubing as needed.
• Testing of the system for proper operation and refrigerant charge.
• Installation of a new, appropriately sized service disconnect with voltage monitoring and surge protection.
• Disposal of all removed equipment in compliance with regulations.

Option 1 Work:

• Provision and installation of two commercial-grade thermostats capable of controlling humidity.
• Replacement of the current Honeywell Zone Panel and Interface Module with new components compatible with the new equipment.
• Ensuring current dampers function correctly with the new two-thermostat system.
• Disposal of removed equipment.

General Requirements:

• All parts and equipment must be of the same manufacturer and operate efficiently together.

• Materials are to be stored at the work location.

• The building will be occupied during contract performance.

• Location: 209 Read St. Yorktown VA 23690, Colonial National Historical Park.

• Work Hours: 8 AM – 4:30 PM.

• Performance Period: To be determined.

• Contractor-Furnished Items: Contractor must provide all necessary supervision, personnel, equipment, transportation, materials, and incidentals.

• Insurance: Proof of liability insurance for all personnel is required.

• Site Conditions: The building is a two-story structure (circa 1732) with a basement, approximately 1,444 sq ft, and will be occupied as a dispatch center.

• Field Verification: Contractors must verify all locations, dimensions, and conditions.

• Quality Assurance: Materials and methods must meet or exceed current codes and standards. Personnel must be qualified and experienced.

• Warranties: Minimum 1-year warranty for building components and a minimum 5-year warranty for workmanship.

• Submittals: Required submittals include Contractor Liability Insurance and Warranty Information. Closeout submittals include a Cut-Sheet Binder.

• Cleanup: The site must be left clean and ready for use upon completion. All debris must be disposed of legally.

• Payment: Final payment is contingent upon correction of all deficiencies and satisfactory completion of work.

Other / Unclassified

This document is a General Decision Number VA20260169, dated 05/18/2026, for building construction in the Counties of Virginia, York. It lists prevailing wage rates and fringe benefits for various construction trades, including Asbestos Worker, Boiler Maker, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Plumber, Pipefitter, Truck Driver, Tile Setter, Sprinkler Fitter, Sheet Metal Worker, Roofer, Painter, Operator (various types), Laborer (various types), Glazier, Cement Mason/Concrete Finisher, Caulker, and Carpenter.

It also includes information on Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining requirements for contractors regarding paid sick leave and minimum wage rates. The document further explains the identifiers used for different types of wage rates (Union, Survey, State Adopted) and provides a process for wage determination appeals.

This document is crucial for bidders on construction projects in the specified area. It establishes the minimum prevailing wage rates and fringe benefits that must be paid to laborers and mechanics employed on covered federal or federally assisted construction projects. Bidders must use this information to accurately calculate labor costs for their proposals and ensure compliance with federal labor standards.