Combined Synopsis Solicitation - 36C78626Q50190 - Tree Removal, Stump Grinding, & Tree Pruning at Raleigh & Wilmington National Cemeteries -- S208

Quick Summary

The Department of Veterans Affairs (VA), specifically the National Cemetery Administration, is soliciting proposals for Tree Removal, Stump Grinding, and Tree Pruning Services at Raleigh and Wilmington National Cemeteries in North Carolina. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and intends to award a Firm Fixed-Priced (FFP) contract. Proposals are due by June 22, 2026, at 4:00 PM EST.

Scope of Work

The contractor shall perform comprehensive tree services, including:

• Tree pruning, removal, and stump grinding at both Raleigh and Wilmington National Cemeteries.
• Specific tasks include pruning around utility lines (Wilmington) and large limb removal (Raleigh).
• Removal of trees located within 5 feet of the wall at Raleigh National Cemetery.
• Stumps must be ground to a minimum of 4 inches below soil level or to lateral roots, with grindings removed and cavities filled.
• Daily removal of wood chips and debris from the cemetery grounds.
• Protection of headstones using provided covers during pruning and removal operations.
• The contractor is responsible for repairing any damage to turf, roads, or headstones caused during work.
• The entire scope of work must be completed within a 90-day period of performance following a Post Award Conference.

Contract Details

• Contract Type: Firm Fixed Priced (FFP).
• Period of Performance: 90 days after Post Award Conference.
• Place of Performance: Raleigh National Cemetery (501 Rock Quarry Rd, Raleigh, NC 27610) and Wilmington National Cemetery.
• Product Service Code: S208 - Landscaping/Groundskeeping Services.

Submission & Evaluation

• Proposal Submission Deadline: June 22, 2026, at 4:00 PM EST.
• Submission Method: Quotes must be submitted via email to sarah.poole1@va.gov.
• Quote Structure: Submissions should be organized into three volumes: Administrative, Technical Proposal, and Pricing.
• Evaluation Process: Award will be based on the Lowest Priced Technically Acceptable (LPTA) methodology, with Technical Qualifications being the primary non-price factor.

Eligibility & Set-Aside

• Set-Aside: This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside (FAR 19.14).
• Registration Requirements: Quoters must have active Federal Government registration in SAM.gov. SDVOSB concerns must also possess active/current registration with SBA VetCert or be listed in the SBA Small Business Search.

Important Dates & Notes

• Pre-quote Site Visits: Scheduled for June 9, 2026 (Raleigh) and June 10, 2026 (Wilmington).
• Questions Due: June 12, 2026, at 12:00 PM EST, via email.
• Potential quoters are responsible for monitoring SAM.gov for any amendments to this solicitation.