COMBINED SYNOPSIS / SOLICITATION-COMPETITIVE-Maintenance Contract for Tape Backup and Disk Storage Systems

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under FAR Part 13 and FAR Part 12. The National Institute of Mental Health (NIMH), Human Genetics Branch, requires a maintenance contract for tape backup and disk storage systems. These systems are critical for storing and backing up large datasets related to developmental neuropsychiatric disease studies, ensuring data availability with minimal downtime.

• Maintenance for tape backup and disk storage systems.

• Provision of firmware and software upgrades, with a focus on data security.

• Technical phone support available 24/7.

• Next business day access to upgrades, onsite support, assistance, repair, and replacement of parts.

• In-depth knowledge and expertise of the hardware and software components of the systems.

• Anticipated award of a single, firm-fixed-price purchase order.

• The contract type is Lowest Price Technically Acceptable (LPTA).

• Period of performance and estimated value are not explicitly stated in this document, but it references Attachment 1 for further details.

• Submission Deadline: April 17, 2026, at 4:00 PM Eastern Standard Time (EST).

• Submission Method: Electronic submittal to Jaddua Johnston (jaddua.johnston@nih.gov), including the solicitation number (PCA-NIMH-01870) and title in the subject line.

• Required Information: Technical quote (searchable PDF), price quote (Excel format), Unique Entity Identifier (UEI), and SAM registration verification.

• Evaluation: Award will be based on best value, considering technical factors and price. Technical proposals will be evaluated on Technical Approach and Past Performance using a summary adjectival rating scale (Excellent, Good, Acceptable, Marginal, Unacceptable).

• NAICS Code: 518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services.

• Small business size standard: $40,000,000.

• This is a competitive solicitation; no set-aside is mentioned.

• The solicitation number is PCA-NIMH-01870.

• Key attachments referenced include: Attachment 1 – Purchase Description, Attachment 2 – 52.212-5 Contract Terms and Conditions, and Attachment 3 – Invoice Instructions.

• Offerors must have an active registration in the System for Award Management (SAM).

Statement of Work (SOW)

To provide maintenance for a tape backup and disk storage system used by the NIMH, Human Genetics Branch, Section on Developmental Neurogenomics to store large genetic, neuroimaging, and behavioral datasets. The goal is to ensure data availability with minimal downtime in case of system failure and to provide support for firmware and software upgrades, including data security.

• Furnish all necessary services, qualified personnel, material, equipment, and facilities not provided by the Government.

• Provide in-depth knowledge and expertise of hardware and software components for disk storage and tape backup systems.

• Offer technical assistance on a 24/7 basis to minimize downtime.

• Perform repairs under the direction of technical experts.

• Avoid interruptions in research activities causing loss of productivity.

• Repairs will be performed under the direction of technical experts.

• Period of Performance: One 12-month base year.

• Proposed Base Year: 4/22/2026 – 4/21/2027.

• Technical assistance available 24/7.

• Next business day access to upgrades, onsite support, assistance, repair, maintenance, and replacement of parts.

• Level of Effort will vary based on system needs, unforeseen hardware failures, or software upgrades.

• Government will ensure equipment is available for onsite maintenance or repair.

• No travel is anticipated.

• Not applicable for Key Personnel, Information System Security Plan, Data Rights, Section 508, or Publications and Publicity.

• The government will not provide any confidential information.

• Independent Government Cost Estimate