Combined Synopsis/Solicitation Refractory Metal Wires

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Clauses and Provisions," lists contract clauses and provisions that are incorporated by reference into the contract. It serves as a comprehensive reference for the terms and conditions that will govern the agreement.

• Federal Acquisition Regulation (FAR) Clauses: A significant portion of the document lists FAR clauses, covering a wide range of topics including:
  • Gratuities, payments, and system for award management.
  • Commercial and government entity codes.
  • Safeguarding of covered contractor information systems.
  • Responsibility matters.
  • Contracts for materials, supplies, articles, and equipment.
  • Sustainable products and services.
  • Tax on certain foreign procurements.
  • Interest, unenforceability of unauthorized obligations, bankruptcy, stop work orders, and government delay of work.
  • Inspection of supplies, F.O.B. destination, and accelerated payments to small business subcontractors.
• Defense Federal Acquisition Regulation Supplement (DFARS) Clauses: DFARS clauses are also included, addressing topics such as:
  • Requirements relating to compensation of former DoD officials.
  • Agency office of the Inspector General.
  • Control of government personnel work product.
  • Safeguarding covered defense information and cyber incident reporting.
  • Limitations on the use or disclosure of information by litigation support contractors.
  • Prohibition on the acquisition of covered defense telecommunications equipment or services.
  • Buy American and Balance of Payments Program.
  • Preference for certain domestic commodities.
  • Duty-free entry and export-controlled items.
  • Utilization of Indian organizations and Native Hawaiian small business concerns.
  • Electronic submission of payment requests and receiving reports.
  • Subcontracts for commercial items.
  • Notification of potential safety issues.
  • Transportation of supplies by sea.
• DLAD Procurement Notes: Several DLAD Procurement Notes are listed, covering areas like manufacturing phase-out, supply chain traceability, repackaging, Wide Area WorkFlow (WAWF) information, electronic order transmission, and supplier performance risk system usage.
• Full Text Clauses: Specific FAR clauses are incorporated in full text, including:
  • FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, which details inspection/acceptance, assignment, changes, disputes, definitions, excusable delays, invoices, patent indemnity, payment terms (including discounts, overpayments, and interest), risk of loss, taxes, termination for convenience and cause, title, warranty, limitation of liability, other compliances, compliance with laws unique to government contracts, order of precedence, and unauthorized obligations.
  • FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services, which lists numerous FAR clauses that implement statutory or executive order requirements, including those related to prohibitions on certain telecommunications equipment, business ethics, whistleblower protections, service contract labor standards, and various small business preferences and set-asides.

This document is critical for bidders as it outlines the mandatory legal and regulatory clauses that will be part of the resulting contract. Understanding these clauses is essential for:

• Compliance: Ensuring the offer meets all legal and regulatory requirements.
• Risk Assessment: Identifying potential contractual obligations, liabilities, and responsibilities.
• Proposal Preparation: Understanding requirements related to invoicing, payment, dispute resolution, and reporting.
• Contract Performance: Knowing the terms that will govern the execution of the contract, including termination, warranty, and compliance with laws. Bidders must carefully review these clauses to assess their ability to comply and to understand the full scope of their contractual obligations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish an ordering vehicle for the Defense Logistics Agency (DLA) to purchase refractory metal wires and shapes with high melting points for various defense applications.

• Provide management, services, personnel, and documentation for the procurement of refractory metal wires.

• Specific materials and quantities to be procured are detailed in Table 1, including various types of TZM, W, Mo-K, W-Mo, Mo-La, and Mo wires.

• Material must be consistent with identified requirements and testing methods must be reported.

• Chemical specifications for impurities and physical specifications (diameter tolerance, tensile strength, elongation, ovality, straightness, finish) are detailed in Tables 2a and 2b.

• Each lot of wire must be approximately 1,000 kg; commingling of lots is not permitted.

• Material must be readily transformable for use in DOD systems.

• Material must be non-radioactive and non-licensable, with specific limits on thorium and uranium content.

• Sampling and testing operations will be witnessed by the government, with a Certificate of Analysis (COA) required for each lot.

• Not explicitly stated, but delivery is to the Defense Logistics Agency Strategic Materials Scotia Depot in Scotia, NY.

• Compliance with Harmonized Tariff Schedule, Tariff Act of 1930, Trade Act of 1974, and US Customs and Border Protection forms.

• Adherence to Environmental, Safety, and Occupational Health (ESOH) regulations, including DOT and OSHA.

• Specific packaging requirements detailed in Table 3, including damage-resistant containers, wooden crates for billets, and palletized items.

• Labeling requirements for all containers, including commodity name, origin, weight, lot number, and contract number.

• Transportation is the responsibility of the contractor, Cost, Insurance, and Freight (CIF) to the government storage depot.

• Delivery schedule must be submitted within 30 business days of award, and individual deliveries scheduled 15 business days in advance.

• Inspection and acceptance will be performed by DLA personnel at the final delivery point.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products and services, specifically Refractory Metal Wires. It is a one-time buy contract with a five (5)-year delivery period, utilizing firm-fixed pricing. The acquisition is being conducted under "Other Than Full and Open Competition" and is not set aside for small businesses. The applicable NAICS code is 331410 – Nonferrous Metal (except Aluminum) Smelting and Refining, with a size standard of 1,000 employees.

• The primary requirement is for Refractory Metal Wires, including various types of billets, bars, ingots, and wires (e.g., TZM Billet Type 1-4, Arc Cast TZM Ingot/Billet/Bar, W Wire, Mo-K Wire, W-Mo Wire, Mo-La Wire, Mo Wire, W-K Wire).

• All delivered refractory metal wires must have form and packaging conducive to long-term storage in an enclosed Government warehouse, as detailed in the Statement of Work (SOW).

• Proposals must conform to the technical requirements of the solicitation.

• Contract Type: Firm-Fixed Price (FFP)

• Delivery Period: 5 years

• Estimated Value: Not specified, but award dollar amount is TBD.

• Contract Award Date: TBD

• Proposal Submission Deadline: February 24, 2026, 3:00 PM EST.

• Proposals must be submitted electronically via email to Adam Steele (Adam.Steele@dla.mil) and Iván Badillo (Ivan.Badillo@dla.mil).

• Questions Deadline: February 17, 2026, 3:00 PM EST, submitted via email using Attachment 4 – Q&A Matrix Template.

• Evaluation Criteria: The award will be based on a responsible offeror whose proposal is technically acceptable and most advantageous to the Government, considering price and other factors. The sole non-price evaluation factor is Technical Acceptability.

• Proposal Validity: Must be good for 180 calendar days after the close of the notice.

• This acquisition is conducted under "Other Than Full and Open Competition."

• Not set aside for small businesses.

• Offerors must be registered in the System for Award Management (SAM) and maintain an ACTIVE status.

• This is a combined synopsis/solicitation; no separate solicitation document will be issued.

• Offerors must mark each page of their quote with "Source Selection Information – See FAR 2.101 and 3.104."

• Attachments include Section B, Statement of Work, Clauses and Provisions, and Q&A Matrix Template.

Form / Attachment / Pricing Sheet

This document is a template for a Questions and Answers (Q&A) matrix. It is intended to be used by potential bidders to submit questions regarding the solicitation and by the government to provide responses.

• The template includes columns for 'Question', 'File', 'Section', 'Question', 'Government Response', and 'Response from:'.
• It appears to be a structured format for organizing inquiries and official answers.

Bidders should use this template to formulate and submit their questions about the opportunity. The completed matrix, once populated with government responses, will serve as a crucial source of clarification for all potential offerors, ensuring a common understanding of the requirements and specifications.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Section B," details the supplies and services, including prices and costs, for the procurement of Refractory Metal Wires by the Defense Logistics Agency (DLA) Strategic Materials (DLA-SM) for addition to the National Defense Stockpile (NDS). It outlines the specific materials, quantities, and associated Contract Line-Item Numbers (CLINs).

• Materials and Quantities: Lists various forms of TZM (Titanium, Zirconium, Molybdenum) and other wires (W Wire, Mo-K Wire, W-Mo Wire, Mo-La Wire, Mo Wire, W-K Wire) with specified quantities in kilograms (kg).
• CLINs: Each material is assigned a CLIN (e.g., CLIN 0001 – TZM Billet Type 1, CLIN 0009 – W Wire).
• Item Description: Provides a brief description of each material, referencing the Statement of Work (SOW) for detailed specifications.
• Delivery Information: Specifies delivery to the DLA Strategic Materials Depot in Scotia, NY.
• Delivery Period: Maximum of 60 months (5 years) for delivery.
• Pricing Terms: Firm-Fixed Price.
• Inspection and Acceptance: Destination.
• FOB: Destination.
• Preparation for Delivery: Packaging and labeling in accordance with Sections F and G of the SOW.

This attachment is crucial for bidders as it defines the specific products (Refractory Metal Wires) and their quantities that the government intends to procure. It provides the basis for pricing and understanding the scope of work related to sourcing, packaging, and delivering these materials. Bidders must use this information to prepare their proposals, ensuring their pricing accurately reflects the requirements for each CLIN.

Solicitation / RFP / RFQ

This document is a Justification for Other than Full and Open Competition (JOFOC) for refractory metal wires. The Defense Logistics Agency (DLA) intends to solicit and award a Firm-Fixed-Price (FFP) contract for these materials. This is a new sole-source, one-time buy contract with a five (5) year delivery period, intended for critical material to be placed in the National Defense Stockpile (NDS).

• Procurement of refractory metal wires.

• The material is critical for the National Defense Stockpile.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: Five (5) year delivery period.

• Estimated Value: Not explicitly stated, but the justification implies a significant value related to critical materials.

• This action will be executed as a Request for Proposals (RFP) under FAR Part 12 and Part 15 procedures.

• It will be synopsized/solicited on SAM.gov for approximately two weeks, allowing potential offerors a reasonable opportunity to respond.

• The Contracting Officer will determine the final price to be fair and reasonable, potentially through comparison with an Independent Government Cost Estimate (IGCE) or other FAR 15.404-1(b)(2) methods.

• The justification cites 10 U.S.C. §3204(a)(3)(A) and FAR 6.302-3(a)(2)(i) for other than full and open competition, specifically to maintain a facility, producer, manufacturer, or supplier for critical supplies in case of a national emergency or to achieve industrial mobilization.

• The document indicates that Elmet Technologies LLC is the only available domestic source for the required grades of refractory metal wires.

• Market research indicated that Elmet Technologies LLC is the only viable domestic supplier meeting the Government's needs.

• Efforts to find additional sources, including through a Broad Agency Announcement, have not yet identified other qualified domestic manufacturers.

• The agency will continue to conduct market research to identify additional sources for future acquisitions.