Commercial Floor Scrubbers for KHC Housekeeping Department

Solicitation / RFP / RFQ

This solicitation is for the procurement of cleaning supplies and equipment for the Kayenta Health Center Housekeeping Department. The acquisition is a total small business set-aside.

• The primary requirement is for Hillyard brand cleaning products and equipment, specifically three (3) Hillyard Tritan floor scrubbers and associated components and polishing pads.

• The delivery is required within 30 days from the date of award.

• The solicitation references Attachment A (Specifications) and Attachment B (Brand Name Justification) for detailed requirements.

• The solicitation number is 75H71026Q00057.

• The offer due date is March 5, 2026, at 10:00 AM ET.

• The NAICS code is 325612 with a size standard of 900.

• Offers will be evaluated based on technical capability, delivery schedule, and price.

• Technical capability will be assessed against Attachment A (Specifications) and Attachment B (Brand Name Justification).

• The contract will be awarded to the responsible Offeror whose offer is most advantageous to the Government.

• This acquisition is a Total Small Business Set-Aside.

• The contract is subject to the electronic payment process via the Department of Treasury's Invoice Processing Platform (IPP).

• FAR clauses 52.212-1, 52.212-3, and 52.212-5 are attached. FAR clause 52.212-4 is incorporated by reference.

Form / Attachment / Pricing Sheet

This document lists specific product specifications and quantities required for an opportunity. It details the items needed for procurement.

• HIL56006SLA - Trident T20SC Pro Orb SLA: Quantity 3 ea
• HIL227173 - Kit Para 40 Shore for T20SC: Quantity 3 ea
• HIL45040 - Pad 14x20 Multifinish Prep MFPP: Quantity 6 cs
• HIL42030 - Pad 14x20in Polish White: Quantity 6 cs
• HIL41420 - Pad 14x20in Buff Red: Quantity 6 cs
• HIL49945 - Pad 14x20 Glacier P2 Prep and Polish: Quantity 6 cs

This attachment provides the precise list of goods and their required quantities. Bidders must use this information to ensure their proposals accurately reflect the government's needs and to calculate their pricing.

Form / Attachment / Pricing Sheet

This document is a Justification to Restrict Competition (below SAT) for the acquisition of specific brand-name floor scrubbers and related components. It outlines the rationale for limiting the procurement to a single source.

• Agency: U.S. Department of Health and Human Services, Indian Health Service, Navajo Area, Kayenta Service Unit.
• Sole Source: Hillyard brand.
• Supplies/Services: Three (3) Hillyard Tritan floor scrubbers, plus additional components and polishing pads.
• Estimated Cost: $34,607.72.
• Delivery: 30 days from date of award.
• Justification: The Hillyard brand is specified due to its hospital-grade quality, customer service, and alignment with existing cleaning products and protocols at the Kayenta Health Center. Maintaining hospital infection-control protocols is a key driver.
• Market Research: A Sources Sought Notice was posted on SAM.gov from January 16, 2026, to January 21, 2026. Eight responses were received, with three identified as ISBEE vendors. The set-aside determination is pending.

This document indicates a potential sole-source procurement for Hillyard brand floor scrubbers. Bidders should note the specific justification for brand-name restriction and the ongoing market research, which may influence future procurement actions or set-aside decisions.