Commercial HVAC Maintenance and Repair Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is conducting a Sources Sought to identify qualified commercial HVAC contractors for full-service maintenance and repair of approximately 1,200 HVAC units at the Philadelphia Navy Yard, PA. This is for informational and planning purposes only; it is not a solicitation. Responses are due May 5, 2026.
Scope of Work
NSWCPD seeks comprehensive preventative maintenance, inspection, and repair services for a wide range of HVAC equipment, from 5-ton split systems to 300-ton centrifugal chillers. The scope includes:
- Preventative Maintenance: Scheduled inspections, cleaning, lubrication, filter changes, and testing.
- Repairs: As-needed repair services, including parts and labor.
- Emergency Services: 24/7 on-call availability for urgent repairs.
- Record Keeping: Detailed maintenance and repair activity records for each unit.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)
- Period of Performance: Anticipated five (5) years.
- Anticipated RFP Release: FY26 Q4 via SAM.gov.
- Incumbent: JP Logistics & Consulting LLC (Contract N6449823D4007).
- Response Due: May 5, 2026.
- Published: April 21, 2026.
Submission Requirements
Interested contractors should submit a capabilities statement (maximum 10 pages) addressing:
- Company Information: Name, address, point of contact, UEI, CAGE Code, business size, and socio-economic classifications.
- Experience: Detailed description of commercial HVAC maintenance and repair experience, including at least three examples of similar past/current contracts (customer, POC, value, PoP, work description).
- Accounting System: Confirmation of a system capable of tracking tasks, hours, and material costs, with documentation if available.
- Capacity & Technical Capability: Number of qualified technicians, approach to preventative maintenance and quality control, capability for emergent/surge requirements, and self-perform/sub-contract percentage.
Additional Notes
This notice is for informational purposes only and does not constitute a solicitation or commitment by the Government. No contract will be awarded from this notice, and no funds are available for response preparation.