Commercial Kitchen Exhaust System Cleaning and Inspection Services at Naval Air Station Meridian, Mississippi

Amendment / Modification

This amendment (0001) to solicitation N6945026Q0003 makes the following changes:

• Incorporates Facility Drawings: Facility drawings for each service location have been added.

• Provides Government Responses: Responses to thirty-one pre-proposal inquiries (PPIs) from interested offerors are included.

• Extends Offer Due Date: The deadline for submitting offers has been extended.

• Modifies Service Locations: For CLIN 0002 and Option Line Items 0004, 0006, and 0008, Fire Station 2 has been changed to Fire Station 3 in DeKalb, Mississippi.

• Adjusts Period of Performance: The start and end dates for the Base Year (CLIN 0001 and 0002) and all Option Line Items (0003 through 0010) have been adjusted.

• Solicitation N6945026Q0003

• CLINs/SLINs/ELINs related to service locations and periods of performance.

• Facility drawings are now included.

• Pre-proposal inquiries and government responses are incorporated.

• The due date for submitting offers has been extended to 14 Apr 2026.

• Offerors who previously submitted an offer must review the amendment, confirm their proposed prices are still valid, or adjust pricing as needed, and then resubmit their offer package.

• Offerors must acknowledge receipt of this amendment.

Solicitation / RFP / RFQ

This solicitation is for Commercial Kitchen Exhaust System Cleaning and Maintenance Services at Naval Air Station Meridian, Mississippi, and Outlying Joe Williams Field in Dekalb, Mississippi. The primary objective is to mitigate fire hazards caused by the accumulation of combustible materials in ventilation spaces.

• Cleaning and inspection of nine commercial kitchen exhaust systems across three facilities.

• Compliance with National Fire Protection Association (NFPA) 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations.

• Provision of all labor, materials, and equipment.

• Use of non-toxic, non-corrosive, odorless, and non-flammable chemicals.

• Installation of access panels as needed at no additional cost.

• Proper disposal of all removed materials.

• Adherence to strict safety controls and accident reporting procedures, including EM 385-1-1 and OSHA standards.

• Compliance with waste management regulations.

• Obtaining necessary permits, certifications, and licenses, including cleaning by certified personnel.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year plus four option years, for a potential total of five years.

• Pricing: Offerors must provide pricing for the base year and all option years.

• Offer Due Date: April 5, 2026, at 5:00 PM CST.

• Submission Method: Electronically to lea.m.cook.civ@us.navy.mil.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) methodology.

  • Price: Evaluated based on the total price for the base year and all option years.
  • Past Performance: Significantly less important than price. Requires documentation related to NAICS 561790 services, such as ventilation maintenance, duct cleaning, and kitchen exhaust hood maintenance. Proof can be from CPARS or a completed PPQ-0.

• Pre-Proposal Site Visit: March 17, 2026, at 8:30 am CST at Naval Air Station Meridian, Mississippi.

• This is a total small business set-aside opportunity.

• Offerors must be small business program participants with an active SAM.gov account and SBA certification in NAICS 561790.

• Offerors must review the entire solicitation (SF 1449) and all supporting attachments.

• A technically sufficient offer requires a completed SF 1449 with proposed prices, responses to solicitation clauses/provisions, and proof of past performance.

• Service Contract Act (SCA) labor standards apply; offerors must include prevailing wages based on Wage Determination 2015-5169, revision 28.

• Proof of insurance is required immediately following award.

• Payment and performance bonds are not required.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) used by NAVFAC to gather feedback on contractor performance. It is intended to be completed by the client and submitted to the offeror, who will then include it with their proposal. The questionnaire helps NAVFAC evaluate a contractor's past performance risk.

• Contractor Information: Details about the contractor, including business name, address, contact information, CAGE code, and DUNS number.
• Contract Information: Specifics about the contract under which performance is being evaluated, such as contract number, type, title, location, award/completion dates, and original/final prices.
• Project Description: A brief description of the project and its relevance to the current submission.
• Client Information: Details about the client providing the feedback.
• Performance Evaluation: A detailed section for the client to rate the contractor's performance across various categories including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General aspects. Ratings use an adjective scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable).
• Narrative Comments: Space for the client to provide a narrative addressing specific strengths, weaknesses, deficiencies, or other comments.

Bidders are required to submit this questionnaire, completed by their clients, as part of their proposal. It is a critical component for demonstrating past performance. The detailed evaluation criteria within the form highlight the specific areas NAVFAC considers important when assessing a contractor's capabilities and reliability.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for a specific geographic area.

• Geographic Area: Mississippi Counties of Clarke, Greene, Jasper, Jones, Kemper, Lauderdale, Neshoba, Newton, Wayne.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding wage rates and footnotes.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors, outlining specific requirements and minimum wage rates for 2025.
• Vacation and Holidays: Details vacation accrual based on years of service and lists eleven paid holidays.
• Hazardous Pay Differential: Specifies an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance and explosives.
• Uniform Allowance: Outlines requirements for providing uniforms and reimbursement for cleaning and maintenance.
• Conformance Process: Describes the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to federal solicitations that fall under the Service Contract Act. It establishes the minimum wage and benefit standards that must be paid to service employees working on the contract. Bidders must ensure their proposed labor costs comply with these determined rates to be compliant and competitive.