Commercial Solution Opportunity - Defense Commissary Agency (DeCA)

Solicitation / RFP / RFQ

The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for Cash and Check Handling Support Services. The goal is to provide secure, efficient, and commercially innovative support for the organization's cash-handling operations, leveraging industry best practices and modern technologies to improve reliability, accountability, and service quality.

• Secure pickup of cash, checks, and negotiable instruments from designated locations.

• Delivery of collected funds to authorized financial institutions or approved locations for deposit into a Treasury General Account (TGA) on a daily basis.

• Timely acquisition, delivery, and return of change funds for patron transactions.

• Clear documentation of all pickups, deliveries, deposits, and fund transfers, potentially using digital tools or automated reporting.

• Proposals should focus on technology-enabled solutions and commercial best practices that enhance efficiency, reduce risk, and streamline operations while meeting security and compliance requirements.

• Anticipated period of performance: July 1, 2026, through June 30, 2027, with four one-year option periods extending through June 30, 2031.

• Interested vendors must submit their Solutions Brief in accordance with section 3.2 Solutions Brief.

• The closing date for this opportunity is Tuesday, February 24, 2026, at 4:00 PM Eastern Standard Time (EST).

• Not specified in this document.

• All communications and questions should be sent via email to Diana Gross-Bendall (diana.gross-bendall@deca.mil) or Sharon Leonard (sharon.leonard@deca.mil).

Solicitation / RFP / RFQ (Commercial Solutions Opening - CSO)

This document outlines a Commercial Solutions Opening (CSO) by the Defense Commissary Agency (DeCA) to procure innovative commercial technologies, products, and services. The goal is to modernize business operations, enhance the military non-pay benefit, deliver patron savings, improve the commissary benefit, decrease costs, improve processes, and reduce waste. This CSO uses a streamlined acquisition process under DFARS 212.70, focusing on rapid integration of cutting-edge solutions. Awards will be fixed-price contracts and may extend through 2028.

• DeCA seeks solutions directly relevant to its 5-Year Strategic Plan.

• Focus on "innovative" solutions, defined as new technologies, processes, methods, or new applications of existing ones.

• Solutions should incrementally improve commercial grocery resale technologies, products, services, government-owned capabilities, or concepts.

• Specific "Areas of Interest (AoIs)" will be further defined via attachments, covering areas like sales growth, leadership development, accountability, cost reduction, and business modernization.

• Contracts awarded will be fixed-price.

• Governed by FAR Part 12, Commercial Procedures.

• The government will not reimburse costs associated with developing submissions.

• No specific funding has been reserved for awards under this CSO due to budget uncertainties.

• The process may involve multiple phases: Phase 1 (written solution brief), Phase 2 (presentation, by invitation), and Phase 3 (Commercial Solution Proposal - CSP).

• Bidders may submit multiple solution briefs per AoI, each representing a distinct concept.

• Solution briefs (max 10 pages or 20 slides) must include an Executive Summary, Technical Concept (innovation, uniqueness, maturity path, proprietary aspects), and Price (firm fixed price, payment terms).

• Evaluation of solution briefs will consider responsiveness to AoI, technical merit, and affordability.

• Presentations (if invited) will be evaluated on relevancy, technical merit, uniqueness, technical/schedule risk, and company viability.

• Commercial Solution Proposals (CSPs) are submitted by invitation or if earlier phases are foregone. They require a Volume I (Business and Price) and Volume II (Technical) and must be valid for at least 180 days.

• Proposals are evaluated on technical approach merit/risk, realistic schedule, and fair/reasonable price.

• To receive an award, companies must have a Unique Entity ID (UEI), be registered in SAM.gov, and register in the PIEE Wide Area Work Flow (WAWF) application.

• Companies must be determined responsible by the Contracting Officer and not be suspended or debarred.

• Amendments and new AoIs will be posted on SAM.gov; bidders should check frequently.

• The government reserves the right to cancel CSP requests or make awards to all, some, or none of the selected solutions.

• The Procurement Integrity Act (PIA) applies to this CSO process.

Solicitation / RFP / RFQ

The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for comprehensive, secure, and scalable Coupon Redemption Services for its worldwide commissary stores. The objective is to establish a long-term partnership with a provider offering technology, service model, and commercial terms that deliver reliable, value-driven solutions. DeCA aims to leverage technology to reduce physical submission requirements, processing costs, and time for approximately 39 million annual coupon redemptions, while ensuring high standards of accuracy, compliance, and operational efficiency.

• Provide a comprehensive, secure, and scalable Coupon Redemption service.

• Service must include all necessary personnel, supervision, labor, equipment, materials, facilities, supplies, and transportation.

• Solution must meet high standards of accuracy, compliance, and operational efficiency.

• Vendors should possess proven expertise in coupon processing, real-time validation, fraud mitigation, reimbursement management, and data reporting.

• Anticipated Period of Performance: August 1, 2026, through July 31, 2027, with four one-year option periods, extending performance through July 31, 2031.

• DeCA has elected to forego Phases 1 and 2.

• Interested vendors must submit their Commercial Solutions Proposal in accordance with section 3.4 Commercial Solutions Proposals.

• Volume II Technical proposals shall not exceed 10 written pages, using no smaller than 12-point font.

• The closing date for this opportunity is Friday, February 20, 2026, at 4:00 PM Eastern Standard Time (EST).

• All communications and proposal submissions must be sent via email.

• This requirement supports AoI 5.4 Lower Costs, as per the Commercial Opportunity Solution – Defense Commissary Agency (DeCA), dated 21.01.2026, paragraph 5.0.

• Points of Contact for communications and submissions:

  • Diana Gross-Bendall, diana.gross-bendall@deca.mil
  • Vernon Mayfield, vernon.mayfield@deca.mil