Commercial Solution Opportunity - Defense Commissary Agency (DeCA)

Solicitation / RFP / RFQ

This document outlines a requirement for Facilities Maintenance, Call Center Support, and Remote Monitoring Control System (RMCS) Management for the Defense Commissary Agency (DeCA). DeCA is seeking integrated, results-oriented commercial solutions to transition from a traditional maintenance model to one measured by outcomes. The agency operates approximately 182 facilities across CONUS, Hawaii, Alaska, Puerto Rico, and Guam.

• Enhance Operational Readiness: Improve reliability and uptime of facility systems to meet or exceed industry standards.

• Modernize Maintenance & Call Center Management: Implement a robust system for tracking, managing, and reporting maintenance activities.

• Integrate Predictive Maintenance: Introduce a predictive maintenance program for critical assets.

• Manage Aging Infrastructure: Develop and execute strategies for maintaining, repairing, and replacing aging systems.

• Optimize Response & Resolution Times: Ensure rapid response and resolution for unscheduled maintenance requests.

• Cost-Effectiveness: Deliver services in a cost-effective manner, potentially through innovative practices.

• The document references "Aol 5.5 Modernize Business" and a "Commercial Opportunity Solution (DeCA), dated 01.21.2026."

• Interested vendors are instructed to submit their "Solutions Brief" in accordance with section 3.2 of the referenced Solutions Brief document.

• The closing date for submissions is March 26, 2026.

• Not specified in this document.

• Communications and questions regarding this opportunity should be sent via email to the Points of Contact listed: Ian Harris (Contract Specialist) and David Mootz (Contract Specialist), and Jason Reedy (Contracting Officer).

• A table detailing "Locations and Square Footage" for approximately 182 DeCA sites is attached, providing specific location data.

Solicitation / RFP / RFQ

This document is a solicitation for Physical Annual Inventory services for the Defense Commissary Agency (DeCA). DeCA requires innovative, commercial approaches to conduct annual physical inventories at commissary locations worldwide. This effort supports DeCA's mission to provide resale products and services while meeting regulatory requirements for an unmodified audit opinion and maintaining accurate inventory records.

• Comprehensive approach to include all personnel, supervision, labor, equipment, materials, facilities, supplies, and transportation.

• Services required for commissary locations in the contiguous United States (CONUS) and outside CONUS (Alaska, Hawaii, Guam, Japan, Puerto Rico, South Korea).

• Offerors must ensure personnel can obtain and maintain installation access, as the Government will not sponsor personnel who fail to meet access standards.

• Objective: Establish long-term partnerships for reliable, value-driven solutions.

• Period of Performance: April 1, 2026, through March 31, 2027, with four one-year option periods, extending through March 31, 2031.

• Interested vendors must submit a Commercial Solutions Proposal.

• Volume I: Business and Price Proposal (including Service Contract Labor Standards).

• Volume II: Technical Proposal (not to exceed 10 written pages, 12-point font minimum).

• Closing Date for Opportunity: Friday, March 6, 2026, at 4:00 PM Eastern Standard Time (EST).

• DeCA elects to forego Phases 1 and 2.

• Vendors with proven expertise in Physical Annual Inventory services are encouraged to apply.

• A list of Commissary Locations and Inventory Dates is provided as an attachment, detailing specific locations and their estimated number of products and inventory dates.

Solicitation / RFP / RFQ

This document is a solicitation from the Defense Commissary Agency (DeCA) seeking innovative, commercial approaches for Linen & Mat Rental and Cleaning Services. The service is required to support DeCA's "Lower Costs" initiative.

• Provide comprehensive, secure, and scalable Linen and Mat Rental and Cleaning Services.

• Include all necessary personnel, supervision, labor, equipment, materials, facilities, supplies, and transportation.

• Service will be provided at specified California Commissary locations (list provided).

• Contractor will supply commissaries with linens/mats/mops and clean them weekly.

• A weekly service for pickup and drop-off based on scheduled dates is required.

• See Attachment 1 for specific items and quantities.

• Objective: Establish a long-term partnership focused on technology, service model, and commercial terms.

• Anticipated Period of Performance: June 1, 2026, through May 31, 2027.

• Option Periods: Four one-year option periods, extending performance through May 31, 2031.

• DeCA elects to forego Phases 1 and 2.

• Interested vendors must submit a Commercial Solutions Proposal.

• Volume II Technical proposal shall not exceed 10 written pages with a minimum 12-point font.

• The closing date for this opportunity is Monday, March 13, 2026, at 4:00 PM Eastern Standard Time (EST).

• Not explicitly stated, but vendors with proven expertise in linen and mat rental and cleaning services are encouraged.

• All communications and questions should be sent via email to Diana Gross-Bendall (diana.gross-bendall@deca.mil) and Christina Ellison (christina.ellison@deca.mil).

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed pricing information for various items across multiple contract line item numbers (CLINs) and potential option years. It outlines quantities and prices for items such as butcher coats, shirts, pants, aprons, smocks, mats, and mops, distributed across different government facilities.

• CLINs and Items: Lists specific items required, such as "BUTCHER COATS - WHITE," "BIB APRONS - ROYAL BLUE," "MAT 3' X 5' BLACK/GRAY," etc.
• Locations: Quantities are broken down by specific contractor locations/facilities (e.g., Barstow MCLB, China Lake NAWS, Edwards AFB).
• Contract Periods: Data is presented for the Base Year and four Option Years (Option 1 through Option 4).
• Quantities and Pricing: Shows the quantity of each item required per location for each contract period. Note: All price and annual total fields are populated with 0.0, indicating this may be a template or a placeholder for pricing to be filled in by bidders.

This spreadsheet serves as a pricing template. Bidders will need to use this document to understand the quantities of goods required at various locations for each contract period. They must populate the 'PRICE' and 'ANNUAL TOTAL' columns with their proposed pricing to submit a complete bid. The breakdown by location highlights the distribution of demand across different facilities.

Solicitation / RFP / RFQ

The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for Cash and Check Handling Support Services. The goal is to provide secure, efficient, and commercially innovative support for the organization's cash-handling operations, leveraging industry best practices and modern technologies to improve reliability, accountability, and service quality.

• Secure pickup of cash, checks, and negotiable instruments from designated locations.

• Delivery of collected funds to authorized financial institutions or approved locations for deposit into a Treasury General Account (TGA) on a daily basis.

• Timely acquisition, delivery, and return of change funds for patron transactions.

• Clear documentation of all pickups, deliveries, deposits, and fund transfers, potentially using digital tools or automated reporting.

• Proposals should focus on technology-enabled solutions and commercial best practices that enhance efficiency, reduce risk, and streamline operations while meeting security and compliance requirements.

• Anticipated period of performance: July 1, 2026, through June 30, 2027, with four one-year option periods extending through June 30, 2031.

• Interested vendors must submit their Solutions Brief in accordance with section 3.2 Solutions Brief.

• The closing date for this opportunity is Tuesday, February 24, 2026, at 4:00 PM Eastern Standard Time (EST).

• Not specified in this document.

• All communications and questions should be sent via email to Diana Gross-Bendall (diana.gross-bendall@deca.mil) or Sharon Leonard (sharon.leonard@deca.mil).

Solicitation / RFP / RFQ

This document announces a Commercial Solutions Opening (CSO) by the Defense Commissary Agency (DeCA) to competitively procure innovative commercial technologies, products, and services. The goal is to modernize business operations, enhance the military non-pay benefit, and achieve significant patron savings. The CSO utilizes a streamlined acquisition process under DFARS 212.70 and FAR Part 12, aiming for rapid decisions and efficient delivery of critical solutions.

• The CSO is designed to procure commercially available technologies, products, or services that can incrementally improve commercial grocery resale operations, existing government-owned capabilities, or concepts.

• Areas of Interest (Aols) will be defined via attachments, specifying requirements for topics such as "Grow Sales," "Develop Leaders," "Drive Accountability," "Lower Costs," and "Modernize Business."

• Contracts awarded under this CSO will be structured as fixed-price contracts.

• The CSO may result in awards to proposals through 2028, with the potential for extension via amendment.

• No specific dollars have been reserved for awards under this CSO, and DeCA will not fund direct reimbursement of white paper or proposal development costs.

• The solicitation process may be multi-phased, potentially including: Phase 1 (Solution Brief), Phase 2 (Presentation), and Phase 3 (Commercial Solution Proposal - CSP).

• The Government may forgo phases based on individual merits or urgent requirements.

• Solution briefs have specific content requirements, including an Executive Summary, Technical Concept, and pricing.

• Evaluation criteria for solution briefs include responsiveness, technical merit, and affordability.

• CSPs must be submitted in two volumes: Volume I (Business and Price) and Volume II (Technical).

• Proposals will be reviewed by subject matter experts based on merit, risk, schedule, and price.

• Not specified in this document; specific requirements will be detailed in individual Aols.

• Companies must have a Unique Entity ID (UEI) and be registered in SAM and PIEE/WAWF to receive an award.

• The Procurement Integrity Act (PIA) applies to this CSO.

• Interested companies should frequently check SAM.gov for new Aol postings.

Solicitation / RFP / RFQ

The Defense Commissary Agency (DeCA) is seeking innovative, commercial approaches for Coupon Redemption Services. The prospective contractor will provide a comprehensive, secure, and scalable service for DeCA's worldwide commissary stores, handling approximately 39,000,000 paper and digital coupons annually. The goal is to leverage technology to reduce physical submission requirements, processing costs, and time, while ensuring high standards of accuracy, compliance, and operational efficiency.

• Comprehensive coupon redemption service including personnel, supervision, labor, equipment, materials, facilities, supplies, and transportation.

• Utilization of technology to minimize physical submission requirements and processing.

• Solution must meet high standards of accuracy, compliance, and operational efficiency.

• Anticipated Period of Performance: August 1, 2026, through July 31, 2027.

• Includes four one-year option periods, extending performance through July 31, 2031.

• Interested vendors must submit a Commercial Solutions Proposal.

• Volume II Technical proposal shall not exceed 10 written pages with a minimum 12-point font.

• The closing date for this opportunity is Friday, February 20, 2026, at 4:00 PM Eastern Standard Time (EST).

• All communications and proposal submissions are to be sent via email.

• Vendors should have proven expertise in coupon processing, real-time validation, fraud mitigation, reimbursement management, and data reporting.

• DeCA elects to forego Phases 1 and 2.

• Points of Contact for communications and submissions: Diana Gross-Bendall (diana.gross-bendall@deca.mil) and Vernon Mayfield (vernon.mayfield@deca.mil).