COMPUTER NUMERICAL CONTROL (CNC) EQUIPMENT REPAIR SERVICES

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the "Accident/Incident Report" data item required under the contract. It outlines the requirements for reporting mishaps or incidents involving DoD property or employee injuries related to contract operations.

• Data Item Number: A/B/C007
• Title: Accident/Incident Report
• Authority: DI-SAFT-81563 NOT 2
• Contract Reference: PWS Para 4.15
• Requiring Office: WR-ALC/SE (Safety Office)
• Frequency: 1 Time
• Submission: First submission due by the date specified in Block 16. Subsequent submissions are also detailed in Block 16.

This CDRL details the specific reporting requirements for accidents and incidents. Bidders should note the strict notification timelines (within 4 hours telephonically, followed by electronic notification within 3 calendar days) and the required information for these reports. It also provides contact information for the Government POCs, COR, and Contracting Officer for reporting purposes.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products and services. It constitutes the only solicitation being issued, and quotes are being requested. A written solicitation will not be issued separately.

The solicitation outlines various supplies and services, including:

• Level One (Telephone Support)

• Level Two (On-site Support)

• Level Three Support (Time and Materials)

• Contract Data Requirements List (CDRL) items for various reports and plans (e.g., Contract Change Proposals, Technical Reports, Safety Plans, Accident/Incident Reports).

• Performance Work Statement (PWS) related items.

• Data items as specified in attached DD-1423s.

• Period of Performance:

  • Basic Year: July 18, 2026 - July 17, 2027
  • Option Year 1: July 18, 2027 - July 17, 2028
  • Option Year 2: July 18, 2028 - July 17, 2029

• NAICS Code: 811310

• Size Standard: $12,500,000.00

• Set-Aside: 100% for Small Business

• Contract Type: The government contemplates award of a firm fixed price and time and materials contract.

• Offer Due Date: July 02, 2026, 12:00 PM

• Solicitation Issue Date: June 16, 2026

• Evaluation: The government will award a contract to the responsible offeror whose offer conforming to the solicitation is the lowest price. Price and other factors will be considered.

• This acquisition is a 100% set-aside for Small Business.

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-4, and 52.212-5.

• Payment instructions are detailed, requiring electronic submission via Wide Area WorkFlow (WAWF).

• Cybersecurity Maturity Model Certification (CMMC) requirements are applicable, with a minimum CMMC Level 1 (Self) required for information systems processing FCI or CUI.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It details the requirements for a Contractor's Safety Plan.

• Data Item Number: A006
• Title: Contractor's Safety Plan
• Subtitle: Safety Plan
• Contract Reference: PWS Para 4.14.1
• Submission Requirements:
  • Draft due within 10 working days after contract award for review/approval.
  • Government has 5 working days for review; if no changes or no reply, draft is considered final.
  • Final copies due 10 working days after Government acceptance of the draft.
• Format: Can be in contractor format, submitted electronically.
• Additional Requirement: Submit Appendix C, annotating any parts not applicable to the work.

This CDRL highlights a specific deliverable requirement for the Contractor's Safety Plan. Bidders need to understand the submission timeline, review process, and format requirements for this plan to ensure compliance if awarded the contract.

Other / Unclassified

This document, "APPENDIX C - INDUSTRIAL SAFETY AND HEALTH REQUIREMENTS," outlines the mandatory safety and health requirements for contractors performing the BAF 80597 CNC Repair Service. It details the extensive compliance obligations contractors must adhere to, focusing on environmental, safety, and occupational health (ESOH) standards.

• Contractor Safety and Health Plan: Contractors must develop and submit a detailed Safety and Health Plan prior to award. This plan must address all applicable requirements outlined in the document and be accepted by the government before work commences. Repeating referenced standards without detailing company-specific processes is insufficient.
• Compliance with Regulations: Contractors are solely responsible for compliance with all federal, state, and local laws, including OSHA standards (29 CFR 1910 and 1926), Air Force, Department of Defense, and Robins Air Force Base requirements.
• Specific Safety Areas: The plan must detail how compliance will be ensured for numerous specific areas, including but not limited to:
  • Environmental, Safety, and Occupational Health (ESOH)
  • Voluntary Protection Programs (VPP)
  • Contractor Employee Safety and Training
  • Inspections and Mishap Notification Procedures
  • Impoundment Procedures
  • Foreign Object Damage (FOD) Prevention
  • Protective Barriers/Warning Signs
  • Walking-Working Surfaces
  • Excavations, Scaffolding, Aerial Lifts
  • Personal Protective Equipment (PPE)
  • Hazardous Materials and Waste Operations
  • Electrical Safety, Lockout/Tagout
  • Welding, Cutting, and Brazing
  • Fire Protection
  • Confined Space Entry
  • Hazardous Communications
• Mishap Reporting: Strict procedures for reporting mishaps, including specific information requirements and timelines, are detailed.
• Bilingual Requirements: If bilingual employees are utilized, bilingual signs and written procedures in applicable languages are mandatory.

This document is critical for potential bidders as it defines the extensive safety and health protocols that will be contractually enforced. Bidders must carefully review these requirements to assess their ability to comply and to accurately estimate the resources needed for safety plan development and implementation. Failure to meet these requirements can lead to work stoppage, delays, and fines.

Performance Work Statement (PWS)

To provide technical expertise, engineering support, parts, material, and travel for the maintenance and repair of Government-owned Computer Numerical Control (CNC) equipment located at Robins Air Force Base, Georgia. The goal is to keep the equipment functioning safely, effectively, and efficiently, thereby reducing downtime.

• Corrective Repairs: Urgent requirements for broken or blocked encoders, loose electrical connections, or physical damage to the spindle/head.

• Level One Support (Telephone Support): Provided from 7:00 am to 5:00 pm EST, Monday through Friday. Response required within 4 hours. If the issue is not resolved within 16 hours, Level Two support is required.

• Level Two Support (Onsite Support/Shipping): Contractor must be onsite a minimum of two business days per week. Includes providing technical assistance and pre-paid one-way shipping for 12 separate items per year for component evaluation by the OEM.

• Level Three Support (Time and Material): For OEM-specific repairs, engineering services, or software updates. Requires a detailed Time and Materials (T&M) cost estimate submitted within 4 business days, including labor breakdown, bill of materials, OEM quote, and a Not-to-Exceed (NTE) price. Repairs over $2,500 require COR and CO approval.

• Level Two Support: Onsite minimum of two business days per week; one-way shipping of 12 items per year.

• Level Three Support: Written repair estimate provided to Government Program Manager and COR within four business days of assessment.

• Acceptance: Contractor performs functional tests, and the Government Program Manager observes and approves. A maintenance log detailing tasks must be submitted within two days after the functional test.

• On-site services performed at the Warner Robins Air Logistic Complex, building 140, Robins Air Force Base, GA.

• Work hours are typically 6:00 a.m. to 5:00 p.m. EST, Monday through Friday, with potential for adjusted hours with 48-hour notice.

• Contractor Contact Information: Must be provided to the Government Program Manager and COR.

• Government Furnished Property: Includes building hoists, stands, forklifts, man-lifts, special tooling, drawings, schematics, program/data backups, and software backups. Government will provide operators for this equipment.

• Environmental Management System (EMS) Awareness Training: Required for all contractor personnel working on Robins AFB.

• Energy Management System (EnMS) Training: Required for all contractor personnel working on Robins AFB.

• Contractor Safety Program: Must establish and maintain an acceptable safety program, including a Safety and Health Plan submitted within 10 calendar days of award. Mishaps must be reported promptly.

• Access to Government Facilities: Requires driver's license/state-issued ID, and potentially a social security card for base access. Visitors undergo a criminal history check.

• Security: No security clearance required, but personnel must comply with facility security procedures and Operations Security (OPSEC) requirements.

• Affirmative Procurement: Purchases of EPA-designated products must meet EPA or USDA standards for recovered materials or bio based content.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the specific data requirements, their format, frequency of submission, and associated responsibilities.

• Data Item Number and Title: Specifies the unique identifier and name for each data item (e.g., A,B,C005 - Status Report).
• Contract Reference: Links the data item to specific contract requirements, such as a Performance Work Statement (PWS) paragraph.
• Submission Requirements: Details the frequency, submission dates (first and subsequent), and addressees for each data item.
• Remarks: Provides additional context, such as the requirement for contractors to adhere to Energy Management System (EnMS) requirements and complete initial EnMS training due to the installation being ISO 500001 certified.
• Point of Contact (POC) Information: Lists government personnel responsible for the contract, including the Contracting Officer, Contract Specialist, and Government POCs.

This CDRL informs potential bidders about the specific reporting and documentation deliverables expected under the contract. It highlights the critical requirement for adherence to Energy Management System (EnMS) standards and mandatory training for personnel working on Robins AFB, which could impact resource allocation and operational planning.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for specific data items, including their titles, subtitles, contract references, and submission details.

• Data Item Number & Title: Specifies the unique identifier and name for each data item (e.g., A,B,C004 - Status Report).
• Subtitle: Provides further definition for the data item (e.g., Environmental Management System - EMS).
• Contract Reference: Links the data item to specific contract clauses or sections (e.g., PWS Para 4.12.3).
• Frequency & Submission: Details how often the data item is required (e.g., ASREQ - As Required, See Blk 16) and submission deadlines.
• Remarks: Contains critical information, such as the requirement for contractor personnel to complete initial Environmental Management Systems (EMS) Awareness Training prior to working on Robins AFB. Failure to provide documentation of this training may result in contract termination.
• Government POCs: Lists key government points of contact for Environmental Management, Contract Surveillance Management Office/COR, Contracting Officer, and Contract Specialist, including their contact information.

This CDRL highlights a mandatory training requirement for all contractor personnel regarding Environmental Management Systems (EMS) at Robins AFB. Bidders must understand this requirement and its potential impact on contract performance and personnel onboarding. The document also provides contact information for key government personnel involved in the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the requirements for a Quality Program Plan (QPP) as part of a contract. It outlines the data item number, title, subtitle, and the authority under which it is required.

• Data Item Number: A,B,C003
• Title: Quality Management System (QMS)
• Subtitle: Quality Program Plan
• Authority: DI-QCIC-81722/T
• Contract Reference: PWS Para 4.9
• Submission Deadline: Within 15 days of contract award.
• Content Requirements: The QPP must address the detection of quality program problems and defects, identification of root causes, correction of root causes, and follow-up to ensure recurrence prevention. It must also include the contractor's planned quality assurance/control inspection schedule.
• Delivery: One electronic copy of the QPP is to be delivered to the primary Contracting Officer Representative (COR).

This CDRL mandates the submission of a Quality Program Plan within 15 days of contract award. Bidders must understand this requirement and ensure they can develop and submit a compliant plan detailing their approach to quality management, defect detection, root cause analysis, and corrective actions. The specific points of contact for delivery and approval are also provided.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the requirements for a "Technical Report - Study Services - Maintenance Log." It details the data item, its purpose, and how it should be submitted.

• Data Item Number: A/B/C002
• Title: Technical Report - Study Services - Maintenance Log
• Subtitle: Maintenance Log
• Authority: DI-MISC-80508B
• Contract Reference: PWS Para 1.3
• Frequency: ASREQ (As Required)
• Submission: The Contractor shall perform a functional test of the equipment after all repair and updates are complete. The maintenance log detailing all tasks completed must be submitted via email to the Government Program Manager and COR within two (2) days after the functional test.
• Addressees: Specific Government POCs (Primary and Alternate) for the 402 MXSG/MXDEQ, Contract Surveillance Management Office/COR, Contracting Officer, and Contract Specialist are listed with their contact information.

This CDRL outlines a specific deliverable required under the contract: a maintenance log. Bidders need to understand the content requirements (detailing all tasks completed after repairs and functional tests) and the submission deadline (within two days of the functional test) to accurately price and plan for this requirement. The document also specifies the recipients for this submission.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for specific data items, including their title, description, and submission details.

• Data Item Title: Contract Change Proposals (CCPS)
• Subtitle: New Parts
• Authority: DI-ADMN-81401C NOT 1
• Contract Reference: PWS Para 1.2.2
• Frequency: ASREQ (As Required)
• Submission: Draft and Final copies are required.
• Remarks: Details the process for OEM-specific repairs, including the submission of a Time and Materials (T&M) cost estimate, bill of materials, OEM quote, and a Not-to-Exceed (NTE) price. Work exceeding $2,500.00 requires COR and CO approval.
• Government POCs: Lists primary and alternate points of contact for the Government, including the Program Manager, COR, Contracting Officer, and Contract Specialist.

This CDRL highlights a specific data deliverable related to "Contract Change Proposals (CCPS)" for "New Parts." It outlines the procedure for handling repairs that are OEM-specific, requiring detailed cost estimates, bills of materials, and OEM quotes. Bidders should note the approval process for repairs exceeding $2,500.00 and the specific government personnel to contact. This information is crucial for understanding the contractor's responsibilities regarding repair estimates and approvals.

Form / Attachment / Pricing Sheet

This document, "80597-PWS-Attachment 1 - CNC Equipment List.docx," provides a detailed inventory of Computer Numerical Control (CNC) equipment available for use or relevant to the opportunity. Bidders should review this list to understand the existing machinery that may be pertinent to the scope of work, potential capabilities, or facility requirements.

• Machine Manufacturer: Lists the maker of the equipment (e.g., Makino, Mori Seiki, DMG Mori, Haas).
• Model: Specifies the model number or name of the machine.
• WR # / S/N: Includes internal tracking numbers or serial numbers.
• Description: Details the type of machine (e.g., 5-Axis Horizontal CNC Machine, CNC Wire EDM, CNC Horizontal Lathe, 3-Axis Vertical CNC Machining Center, CNC Tube Bender).
• Warranty: Indicates if the machine is currently under warranty (most are listed as 'No').

This equipment list is crucial for bidders to assess the capabilities of the facility where the work may be performed or to understand the types of machinery the government possesses. It can inform decisions regarding proposal strategy, resource allocation, and understanding the technical environment associated with the opportunity. Bidders should note the variety and specifications of the CNC machines listed, including horizontal and vertical machining centers, lathes, grinders, and tube benders.